Academic Scheduling

This section of the website is a resource site for faculty and staff administrators including procedures, forms and reports to support the adminstration of academic scheduling.

If you have any questions about scheduling, you can submit a help ticket or reach us at:

Office of Enrollment Services
Academic Scheduling
Brotman Hall Room 123
(562) 985-5508

New Scheduler Training

You need to complete training before you will be given online access to build your class schedule. Hands-on training sessions are offered by Academic Scheduling staff. After you have completed training, you will be provided with a PeopleSoft account and Astra Schedule access. Please submit a help ticket if you would like to attend a training session.

CMS Confidentiality and access forms must be completed prior to attending any training session. More information is available on the CMS training website.

PeopleSoft Business Process Guides

After you attend scheduling training, you will receive digital copies of the Business Process Guides. These guides contain useful step-by-step instructions for the various schedule-building processes as well as helpful hints, notes, and appendices.

Who to Call for Help

Trouble logging into PeopleSoft

Information Technology Services help line ext. 58344

Trouble logging into Astra Schedule

Technology Help Desk ext. 54959

Class scheduling questions and problems

Academic Scheduling main line ext. 55508
Submit a help ticket

**ASTRA Room Features**
Traditional Seat Types	Specialized Seat Types	Chalkboards & Whiteboards	Smart Rooms (Internet Access)	AV Equipment	Misc. Features
s-Conference table+chairs s-Seats:fixed s-Tables+chairs:fixed s-Tables+chairs;moveable s-Tablet arm chairs:fixed s-Tablet arm chairs:moveable	Bleachers - Usually located in a gymnasium Built-ins - Usually located in labs Desk + chair - Usually located in offices Drafting tables - Usually located in labs or studios	Board-chalk Board-white	Internet	AV-CD player AV-Data video projector AV-DVD AV-Overhead projector AV-Slide projector AV-VCR AV-Wireless Mike Trans.	Computers Dressing room KLON Lobby Painting easels Stage Windows Woodworking

**Facility Room Types**
Room	Room Type
Conf	Conference Room
Lab-business	Teaching Labs used by College of Business
Lab-education	Teaching Labs used by College of Education
Lab-engineering	Teaching labs used by College of Engineering
Lab-health human serv	Teaching labs used by College of Health and Human Services
Lab-liberal arts	Teaching labs used by College of Liberal Arts
Lab-science	Teaching labs used by College of Natural Sciences and Mathematics
Lect	All-university lecture space
Lect-auditorium	All-university auditorium space
Lect-special	Active learning classroom
Off campus	Off campus meeting space
Office-college	Designated college office
Office-depart	Designated department office
Office-faculty	Designated faculty office
Other	Non-Instructional auxillary space; e.g. Foundation building
PE-indoor	All university sports activity space; e.g. USU bowling
PE-outdoor	All university sports activity space; e.g. swim pool
Studio-art	Teaching labs used by the Art department
Studio-COTA	Teaching labs used by College the Arts
Studio-dance	Teaching labs used by Dance department
Studio-design	Teaching labs used by the Design department
Studio-film	Teaching labs used by the Film department
Studio-music	Teaching labs used by the Music department
Studio-theatre	Teaching labs used by Theatre Arts

Building Codes
Building Code	Building Abbreviation	Building Name	Location
020	AS	Academic Services	Upper Campus
085	COB	College of Business	Lower Campus
CTS	CTS	Tennis/Basketball Courts	Lower Campus
072	DC	Dance Center	Lower Campus
054	DESN	Design	Lower Campus
083	ECS	Engineering & Computer Science	Lower Campus
023	ED2	Education 2	Upper Campus
022	EED	Ellis Education	Upper Campus
051	EN2	Engineering 2	Lower Campus
052	EN3	Engineering 3	Lower Campus
053	EN4	Engineering 4	Lower Campus
056	ET	Engineering Technology	Lower Campus
032	FA1	Fine Arts 1	Upper Campus
033	FA2	Fine Arts 2	Upper Campus
034	FA3	Fine Arts 3	Upper Campus
035	FA4	Fine Arts 4	Upper Campus
005	FCS	Family & Consumer Sciences	Upper Campus
FLD	FLD	Athletic Field	Lower Campus
082	FND	Foundation Building	Lower Campus
016	FO2	Faculty Office 2	Upper Campus
015	FO3	Faculty Office 3	Upper Campus
036	FO4	Faculty Office 4	Upper Campus
045	FO5	Faculty Office 5	Upper Campus
084	HC	Horn Center	Lower Campus
048	HHS1	Health & Human Services 1	Lower Campus
049	HHS2	Health & Human Services 2	Lower Campus
095	HSCI	Hall of Science	Upper Campus
055	HSD	Human Services & Design	Lower Campus
047	KIN	Kinesiology	Lower Campus
014	LA1	Liberal Arts 1	Upper Campus
013	LA2	Liberal Arts 2	Upper Campus
012	LA3	Liberal Arts 3	Upper Campus
011	LA4	Liberal Arts 4	Upper Campus
010	LA5	Liberal Arts 5	Upper Campus
025	LAB	Language Arts	Upper Campus
061	LCH	Los Cerritos Hall	Lower Campus
017	LH	Lecture Hall	Upper Campus
019	LIB	Library	Upper Campus
024	MHB	McIntosh Humanities Bldg	Upper Campus
041	MIC	Microbiology	Upper Campus
094	MLSC	Molecular & Life Sciences Center	Upper Campus
021	MM	Multimedia	Upper Campus
003	NUR	Nursing	Lower Campus
037	PH1	Peterson Hall 1	Upper Campus
009	PSY	Psychology	Upper Campus
073	PYR	Pyramid	Lower Campus
201	RLC	Residential Learning Community	Off-Campus
RNG	RNG	KIN Range	Lower Campus
046	SPA	Social Science/Public Affairs	Lower Campus
093	SRWC	Student Recreation & Wellness Center	Lower Campus
038	SSC	Student Success Center	Upper Campus
SWM	SWM	Swimming Pool	Lower Campus
026	TA	Theater Arts/Studio Theatre	Upper Campus
071	UMC	University Music Center	Lower Campus
006	USU	University Student Union	Upper Campus
027	UT	University Theatre	Upper Campus
028	UTC	University Telecommunications Center	Upper Campus
050	VEC	Vivian Engineering Center	Lower Campus

Spring
Fall

Auditorium Classroom List
Building	Room	Seats	Additional Info
COB	139	117
COB	139A	117
COB	140	197
COB	140A	197
DESN	112	80
ECS	105	196
FCS	008	96
FCS	126	93
HC	100	200	Effective Fall 2021
HC	120	130	Effective Fall 2021
HSCI	100	180
HSCI	102	182
HSCI	103	80
HSCI	105	80
KIN	059	120
LA2	120	93
LA4	120	94
LH	150	170
LH	151	277
MM	100	117
MM	200	110
PH1	140	116
PH1	141	215
PSY	150	149
UT	108	378	Available for course scheduling M-Th 8:00am-1:45pm only

Active Learning Classrooms
Building	Room Number	Seats	Scheduling Priority
AS	235	55	CNSM
AS	244	65	CNSM
EED	040	44	COED
EED	041	45	COED
LA2	200	72	COLA
LA3	106	72	COLA
LA3	204	64	COLA

For more information on scheduling Active Learning rooms, see Active Learning Classrooms.

There are some rooms—usually off campus or special activity spaces—which multiple class sections can share at the same time. When a department or college identifies such a room, Academic Scheduling turns off conflict checking to allow the room to be assigned to more than one section with identical or overlapping meeting patterns. Schedulers should carefully review all classes assigned to these rooms to ensure there are no unintended conflicts.

Rooms the Conflict Checking Turned Off
Building	Room	Facility ID	Room Type	Capacity
FA4	217	035-217	Studio - art	24
FLD	112	FLD-112	PE - outdoor	999
FLD	113	FLD-113	PE - outdoor	999
FLD	115	FLD-115	PE - outdoor	999
FLD	117	FLD-117	PE - outdoor	999
FLD	118	FLD-118	PE - outdoor	999
FLD	122	FLD-122	PE - outdoor	999
HSD	102A	055-102A	Lab - HHS	28
OTBK	1	OTBK-001	PE - outdoor	999
PH1	124	037-124	Studio - art	6
RNG	103	RNG-103	PE - outdoor	999
RNG	104	RNG-104	PE - outdoor	999
SWM	100	SWM-100	PE - outdoor	999
SWM	101	SWM-101	PE - outdoor	999
SWM	102	SWM-102	PE - outdoor	999
UMC	A100	071-A100	Studio - music	286
UMC	A301	071-A301	Studio - music	150
UMC	A307	071-A307	Studio - music	48
UMC	A311	071-A311	Studio - music	120
UMC	A401	071-A401	Studio - music	20
UMC	A501	071-A504	Studio - music	0
UMC	A505	071-A505	Studio - music	12
UMC	A506	071-A506	Studio - music	10
UMC	C100	071-C100	Studio - music	80
UMC	C200	071-C200	Studio - music	30
UMC	C205	071-C205	Studio - music	35
UMC	C302	071-C302	Studio - music	20
UMC	C309	071-C309	Studio - music	20
UMC	C310	071-C310	Studio - music	24
UMC	C401	071-C401	Studio - music	24
UMC	C402	071-C402	Studio - music	35
UMC	C403	071-C403	Studio - music	24
UMC	C404	071-C404	Studio - music	25

For Ad Astra Guides, please log into SSO and click on the Ad Astra Chiclet. You will find the guides on the right-hand side of your ASTRA dashboard.

Location: CS-Link

The following reports can be used to Identify and review:

Curriculum level information for active courses
Certified and enforced requisites
Typically Offered course coding

Active Courses Report (LBSR008E)

Report Format: Excel

This sortable report allows users to view course catalog information and identify which courses can be scheduled for a specific term. The report includes:

Subject, Catalog Number, Title
CS Number and matching Component type
Units (including variable units), and repeatability limit
General Education
Grading Type
Typically offered information

Active Courses Report (LBSR0008)

Report Format: Word

This report allows users to view course catalog information and identify which courses can be scheduled for the specified term. The report includes

Subject, Catalog Number, Title
CS Number and matching Component type
Units (including variable units), and repeatability limit
General Education
Grading Type
Typically offered information

Course Catalog Requisite (LBSR0236)

Report Format: Excel

This report lists all active courses and whatever course requisites coded at the catalog level. Requisites coded at the course catalog level automatically apply to all course class sections scheduled for a term. The report includes:

Subject, Catalog Number, Title
Certified Requisite/Course Description (informational only)
Enforced Requisite Description (the coding students will be held to when registering)
Identifies courses with Consent restrictions enforced at the Catalog level.

Note: When a course has both Consent and Requisite restrictions, Consent restrictions will override requisite restrictions

Class Schedule Requisite (LBSR0237)

Report Format: Word

This report lists all class sections for a specific term that are coded with either section level or catalog level requisite restrictions. It is intended for use by approved special programs or cohorts. The report includes:

Typically Offered Courses Data Report (LBSR1141)

Report Format: Excel

This report lists typically offered data from the course catalog. The report also provides the course offering history for the seven terms previous to the term in which the report is run. It can be used to verify if the typically offered data is accurate, as well as a reference tool when building the class schedule. The report includes:

Subject, Catalog Number, Title
Typically Offered Terms (i.e. “Fall Term Only,” or “Fall, Spring, Summer”)
Term specific columns identifying if a course was offered

The following reports provide a comprehensive look at the class section information for a specified term.

Schedule Building Detail Report (LBSR0024B)

Report Format: Word

This report displays all class sections scheduled for a specified term. The report is similar to the Schedule Detail Report, but is intended for use during schedule building, and is double spaced so edits can be easily marked and read. The report includes:

meeting days, times, rooms, and instructors
enrollment caps and enrollment totals
class notes ID number
class status (Active/Cancelled/Tentative)
units (including classes with variable units)

Schedule Detail Report (LBSR0024)

Report Format: Word

This report displays all class sections scheduled for a specified term. The report is similar to the Schedule Building Detail Report but is intended for use during the registration period. The report includes:

meeting days, times, rooms, and instructors
enrollment caps and enrollment totals
waitlist totals
unused permits
class enrollment status (Open or Closed for enrollment)
units (including classes with variable units)

Schedule of Classes Report (LBSR0061)

Report Format: Word

This report displays class sections in Active status for a specified term. The layout of this report is modeled after the online Browseable Schedule of Classes. The report includes:

meeting days, times, rooms, and instructors
class sections with Consent (students will need a permit to register) class notes ID number and text
global notes (information applied to all sections within a subject)
multiple component classes (i.e. lecture/laboratory) grouped for easy identification
identifies classes with instruction mode of Hybrid or Online Only
identifies classes with unique begin/end dates
identifies General Education classes
identifies Combined Sections
units (including classes with variable units)

Note: this report will not display class sections that are in Cancelled or Tentative status, or scheduled not to print.

Class Schedule Data Report (LBSR0419)

Report Format: Excel

This report displays all class sections scheduled for a specified term. The report includes:

meeting days, times, rooms, and instructors
class instruction mode (Traditional, Hybrid, Online Only)
class fill percentage and room fill percentage
enrollment total, waitlist total, and unused permits
units (including classes with variable units)
identifies General Education classes
identifies Combined Sections

Class Schedule Data Report with Facility Information (LBSR0419F)

Report Format: Excel

This report displays all class sections scheduled for a specified term. It has the same information as the Class Schedule Data Report with additional facility information. The report includes:

meeting days, times, rooms, and instructors
class instruction mode (Traditional, Hybrid, Online Only)
class fill percentage and room fill percentage
enrollment total, waitlist total, and unused permits
units (including classes with variable units)
identifies General Education classes
identifies Combined Sections
identifies Smart Rooms, room type, AV Equipment, and seating type

Exam Schedule Detail Report (LBSR0301)

Report Format: Excel

This report displays final exam information for all Enrollment sections scheduled for a specified term. The report includes:

exam day, date, room, and instructor
class instruction mode
identifies class sections without a final exam

Note: This report does not display exam information until after Academic Scheduling runs the Final Exam process. This usually takes place mid-term.

Location: Ad Astra Reporting Tab

The following reports can be used to:

Search for classroom availability by term
Identify classroom usage by day or week
Review seat capacity, room type, and room features for a specified term

Available Rooms Standard Times

This report will identify classroom availability for three-contact-hour meeting patterns in the spring and fall terms.

The meeting patterns are based on Class Scheduling Policy 99-24.
- Examples: MWF 8:00 – 8:50 AM, TTH 12:30 – 1:45 PM
The report includes seating capacity, room features, and room type
Room Types can be used as a parameter/filter

Weekly Room Grid

This report displays classes and events scheduled in a classroom during a specified week. It is a printable version of the Weekly Grid located on the Ad Astra Calendar Tab.

Parameters/filters include building/room and date.
Generates a printable PDF file

Daily Room Grid

This report displays classes and events scheduled on campus during a specified date. It is a printable version of the Daily Grid located on the Ad Astra Calendar Tab.

Generates a printable PDF file.

Rooms by Building

This report allows users to see building and room information for all campus instructional facilities. The report includes:

Seating capacity, room features, and room type

The following reports identify scheduling issues that should be addressed by department/college schedulers during the scheduling building and registration period for a specified term.

Class Meeting Times Compliance Report (LBSR0689)

Why you need it:

This report identifies class sections in danger of being deleted at the end of Phase II for non-compliant start times.

How you use it:

identify lecture and seminar class sections that are not scheduled in Start Time compliance, and should be rescheduled or submitted for exception
identify which class sections have been granted an exception from Academic Affairs
report is valid for Spring and Fall terms only
report should be run each week during Phase I and Phase II schedule building

For more information go to the Academic Scheduling website – Class Meeting Times Compliance.

Noon Hour Compliance Report (LBSR1101)

Why you need it:

This report identifies class sections in danger of being deleted at the end of Phase II for violating the Noon-Hour Policy.

How you use it:

identify lecture and seminar class sections that are scheduled Mon/Wed 12:30 – 01:45 p.m. and do not have another section running during the day between 8:00 a.m. and 5:00 p.m.
report is valid for Spring and Fall terms only
report should be run each week during Phase I and Phase II schedule building

For more information on Noon Hour compliance see Section 7.0000 in Class Scheduling Policy Statement 99-24 and the Request for Exception to Noon Hour Class Scheduling form on the Academic Scheduling website.

Combined Sections Report (LBSR0022)

Why you need it:

This is the only report that displays all combined section information, including combined enrollment and waitlist capacities. If the enrollment or waitlist capacity for a combined section is incorrect, the following can happen:

students will not be able to register in the section even though seats are available
students will not be able to move off the waitlist even though seats are available

How you use it:

confirm that class sections are correctly combined – there should never be just one section in a combination
confirm that sections have a combined enrollment and waitlist capacity
confirm that the combined enrollment capacity matches or is less than the capacity of the assigned classroom
report is valid for all terms
run before the end of Phase I and Phase II schedule building

Note: When a course has both Consent and Requisite restrictions, Consent restrictions will override requisite restrictions

Class Association Number Does Not Match Course Section (LBSR176)

Why you need it:

This report identifies enrollment classes with section numbers that do not match association numbers. Mismatches of this type can keep students from enrolling in the section.

How you use it:

as you build new sections, use report to identify and correct association numbers in PeopleSoft
report should be run each week during Phase I and Phase II schedule building
report is valid for all terms

Classes That Will Not Print in the Schedule Report (LBSR0010)

Why you need it:

This report lists all classes which will not show in the Browseable Schedule of Classes or in MyCSULB class searches. The report includes:

classes with the Schedule Print check box on the Basic Data page unchecked
classes with the class status of Tentative on the Enrollment Control page.

How you use it:

confirm that classes will appear in the Browseable Schedule of Classes
run before the end of Phase II schedule building

Classes Without Assigned Instructor Report (LBSR0016)

Why you need it:

This report lists classes that have students enrolled but no instructor assigned.

How you use it:

run report before classes begin to identify classes that need an instructor assigned
run report the week before census to confirm all sections have an instructor assigned

Class Status Edit (LBSR0073)

Why you need it:

This report lists the class status for each class section in a term. If class status is anything other than Active, students cannot enroll.

How you use it:

run report for a specific class status: Active, Cancelled, Tentative, or Stop Further Enrollment.
The report may also be run for a specific class status: i.e Active, Cancelled, Tentative, or Stop Further Enrollment.
report is valid for all terms
run before the end of Phase I and Phase II schedule building to make sure you only have Active and Tentative sections scheduled

Note: Never cancel a section when building your schedule. If you don't need a section, delete it.

LBSR0026 Class Notes Text Report (LBSR0026)

Why you need it:

This is the only report that lists text for all standard and frequently used class notes. Class notes will roll from term to like term.

How you use it:

use this report if you are looking for a pre-existing class note
report is valid for all terms
run as needed

Current Active Instructors Report (LBSR0009)

Why you need it:

This report lists all active instructors and the subject areas they are able to teach.

How you use it:

run report to see if instructors are attached to the necessary/correct subject area
report is valid for all terms
run as needed

Summer & Winter Class Meeting Hours Audit (LBSR0279)

Why you need it:

This is the only report that identifies if sufficient minutes have been scheduled for summer or winter session classes.

How you use it:

identify the number of required minutes
identify the number of minutes actually scheduled
determine if the class has been scheduled over or under the required number of minutes
run weekly during scheduling building for summer and winter terms

Academics

About

Alumni

Campus Life

Divisions

Resources

Academic Scheduling

Academic Scheduling

Updating and Maintaining the Class Schedule

Support Services and Guides for Scheduling Coordinators

ASTRA Room Features

Facility Room Types

Building Codes

Lecture Room Allocation

Auditorium Classroom List

Active Learning Classroom List

Rooms with Conflict Checking Turned Off

Astra Schedules and Guides

Final Exams

Catalog and Requisite Reports

Class Schedule Reports

Classroom Usage, Availability, and Information Reports

Scheduling Edit and Clean-Up Reports