How to Protect and Share Files

Access to student records and other confidential information is granted to authorized faculty and staff for official university business only. All university employees with access to student records are responsible for the proper use and protection of these records under FERPA.

When it is necessary to share student records or other confidential information electronically to perform your job duties, you have the following options:

  1. Password-protect the file and send the password in a separate email, phone call, or instant message.
  2. Save the file on your department's secured server and send the file location in an email.
  3. Share the file in campus-approved cloud storage (Office 365 OneDrive for Business or SharePoint Online).

Your email application may autocomplete recipients' names and email addresses. Be sure to verify that the information entered is for your intended recipient so that your email is not sent to the wrong recipient.

Password Protection