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Faculty Center - Teaching Schedule

Faculty Center allows you to view your teaching schedule information, view your class rosters, and submit grades for your classes. Instructors may also have access to student information through Advisement and course information through Class Search. Once you have logged into SSO using your Campus ID and the password you created, click on the “Faculty Center” button to launch the Faculty Center.  The following dropdown menus have screenshots to give you detailed information on using my teaching schedule within your Faculty Center.

 

My Teaching Schedule 

The Faculty Center tab displays your teaching schedule. Once final exams schedules are generated, your Exam Schedule will also display.

Screen shot of an instructor's teaching schedule on the Faculty Center tab

To view your teaching schedule for another term, click on the “Change Term” button, select the appropriate term, and click on the “Continue” button. 

Screen shot of term selection for an instructor's teaching schedule

Your teaching schedule will display the classes you are assigned to teach for the identified term.

By clicking on the icons to the left side of each class listed on your teaching schedule, your class roster or grade roster will be displayed.  Refer to the Icon Legend above your teaching schedule for the appropriate icon.

Screen shot of an instructor's teaching schedule on the Faculty Center tab

IMPORTANT!

You must be assigned as an instructor for the class in the Student Administration system for the class to appear on your schedule. If a class does not display on your schedule, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via mycsulb and will be available via beachboard the following day.

If a class has multiple meeting patterns, the class will appear multiple times in your teaching schedule.

The Class field displays the unique number which students use when enrolling in the class.

The Class Title field displays the title of the course as well as the class activity type, e.g. Lecture, Lab, Seminar, Activity, Supervision.

The Enrolled displays the number of students who are currently enrolled in the class.

The Days and Time field reflect the meeting pattern of the class.

The Room displays the classroom that is assigned to the course.

The Class Dates field displays the beginning and ending dates of the entire class or the specifics dates of an alternate meeting pattern.

Click on the link in the Class field (in the example above “POSC 479-02 (7349)” to see additional information about the class.

View My Weekly Schedule

You can see a graphical schedule (showing weekly days and times) of your classes by clicking on the “View My Weekly Teaching Schedule” link located below your teaching schedule on the main Faculty Center page.

Screen shot of instructor's schedule on the Faculty Center tab, pointing to View Weekly Teaching Schedule link.

The Show Week of field defaults to the first day of the current term; the Start Time field defaults to 8:00am and the End Time field defaults to 6:00pm.

To view other weeks or other times, change the display using the “Show Week of”, “Start Time”, and “End Time” fields and click the “Refresh Calendar” button.

You may also use the Display Options box at the bottom of the screen to restrict the fields displayed. Classes that have multiple meeting patterns will be accurately reflected based on the specific dates in the schedule of classes.

Click the “Return to Faculty Center” link at the bottom of the screen to return to the main Faculty Center page.

Screen shot of an instructor's weekly teaching schedule

Class Roster

IMPORTANT!

You must be assigned as an instructor for each class in the Student Administration system for the class to appear on your schedule. If a class does not display on your schedule, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via myCSULB and will be available via BeachBoard the following day.

Screen shot of an instructor's teaching schedule in the Faculty Center tab

Step 1: Select the class roster you would like to view by clicking on the class roster icon Class Roster icon to the left of the class. The system will display the class roster.

NOTE: If there is no enrollment in the class, the class roster icon Class Roster icon will not display.

If you wish to view a student’s ID card photo, click on the photo icon to the left of the student’s ID number or click on the “Include photos in list” radio button to scan through the photos for the entire class.

Screen shot of a Class Roster in the Faculty Center

  • Only students who are enrolled in the class at the time of viewing will appear on the roster, including those with “W” grades.

Step 2: The default Enrollment Status field is “Enrolled.” This field displays all students who are officially enrolled in the class listed in alphabetical order.

  • Students who dropped after the second week of instruction in the fall or spring semester will appear on the “Enrolled” roster with (Withdrawn) next to their name, since they receive a grade of “W.” The “W” will show on the student's transcript. Note: “WE” will also appear on the roster.
  • Students who have been approved to audit the class will appear on the “Enrolled” roster with (Audit) next to their name.

IMPORTANT! Students must be officially enrolled in the course by the Add Deadline. This roster displays actual, up to the second information. A student who is not listed on the Enrolled roster is NOT officially registered. Students who are not officially registered as of the Census date of the term may not continue to participate in the class.

  • Use the Enrollment Status pull down menu to change the type of roster displayed. Options are: Enrolled, Dropped, Waiting and All.
  • Up to the week before the start of classes, Waiting displays students who are currently waitlisted for the class. The Waiting roster is listed in waitlist order. Waitlists are purged prior to the beginning of instruction. Once the waitlist is purged, the information is no longer available for viewing.  
  • Dropped displays students who dropped after the start of classes but before a “W” is posted. For Fall and Spring, this is during the first two weeks of classes. Students who dropped the course prior to the start of classes will no longer appear on any roster and the course will not appear on their University transcript.
  • The Student ID field displays the student's Campus ID number.
  • The Pronouns field will display the student's declared pronouns.
  • The Graduation Candidate field identifies students who are candidates for graduation.
  • The Units field displays the number of units each student will earn upon successful completion of the course.  For most courses, this will simply be the unit value of the course. For Variable unit courses, the student must identify the number of units they are attempting at the time of enrollment. Errors in the student's units taken must be corrected by the Add deadline for the semester.
  • The Program-Plan-Subplan field displays the student's primary Academic Major, as well as the type of degree or certificate the student is pursuing. The student may also be pursuing a second major, minor, certificate, or credential, but these additional programs do not display on the roster.
  • The Academic Level field displays the student's projected academic level at the start of the term, which will be the student's actual academic level, provided that the student passed all courses in progress in previous terms. The system uses this field for requisite checking at the time the student registers for the course.
  • You can create an Incomplete Contract for a student from your Class Roster.  Please refer to the section on Incomplete Processing for Faculty for additional information.

Click the “Faculty Center” tab at the top of the page to return to the main Faculty Center page. 

Instructor Drop Roster

Screen shot of an instructor's teaching schedule in the Faculty Center tab

Step 1:  Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the class roster.

NOTE: If there is no enrollment in the class, the class roster icon will not display.

Screen shot of Class Roster on the Faculty Center

Step 2:
The default Enrollment Status field for the class roster is “Enrolled.” This field displays all students who are officially enrolled in the class and are listed in alphabetical order.

Screen shot of Enrolled Students section on the Class Roster, with hand pointing to the Drop Students button

Step 3: 
Select the students you wish to drop by checking the box to the left of the student’s ID number and then click on the “Drop Students” button at the bottom of the page

Screen shot of the Drop Confirmation page

Step 4:
A confirmation page will appear with a list of student(s) you selected to drop.

Step 5:
Click on the “Return” button at the bottom of the page to return to your class roster. The students that were successfully dropped will now appear on your list of “Dropped” students. You may need to refresh the page in order for the “Dropped” option to appear in the Enrollment Status drop down menu.

NOTE: Self-Support classes, lab classes and activity classes do not have the instructor drop option.

Notifying Students 

Screen shot of an instructor's Teaching Schedule on Faculty Center
Step 1:

Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the class roster.

Screen shot of the Class Roster on the Faculty Center

Step 2:
The default Enrollment Status field for the class roster is “Enrolled.” This field displays all students who are officially enrolled in the class and are listed in alphabetical order.

Use the Enrollment Status drop down menu to change the type of roster displayed. Options are: Enrolled, Dropped, Waiting and All.

Step 3:
If you wish to send notification (email) to students, you can use one of the following options:

  • Option 1 - If you wish to send notification to selected students, check the box to the left of the student's ID number and click on the “Notify Selected Students” button below the roster and proceed to step 4.
  • Option 2 - If you wish to send notification (email) to all students listed, click on the “Notify Listed Students” and proceed to step 4.
  • Option 3 - If you wish to send notification (email) to one student, click on the link with the student's name under the “Email” column. This will open a new memo in your default email account on your computer, which may be your personal email account.

Screen shot of the Send Notification page

Step 4:
The From: and To: fields will default to your preferred email address. The selected students' preferred email(s) are listed in BCC: field in order to protect the students from viewing other students' email addresses.

You may change the text in the Subject field.

Enter the message you wish to send to the students in the Message Text field.

Once complete, click on the “Send Notification” button.

Screen shot of the Send Notification confirmation page.

Click the “Return to Faculty Center” link or the ‘my schedule’ link at the bottom of the page to return to the main Faculty Center page. 

Viewing Class Permissions 

Faculty may view a list of students who have been assigned a permit to enroll in their class. 

Screen shot of an instructor's teaching schedule in the Faculty Center tab

Click on the class permissions icon in the left to see the class permissions page for the class listed.

If there aren't any permissions assigned for the class, the class permissions icon will not display.

Screen shot of Class Permissions Numbers page

Faculty may also view the class permissions page by clicking on the “Class Permissions” link located above the class roster on the right hand side.

Screen shot of the Class Roster page, with an arrow pointing to Class Permissions

Load Class Roster Into Excel

Faculty may wish to load their class rosters into Excel for use in managing the course, e.g. recording attendance, test grades, etc. You can create an Excel roster by following these simple steps:

  1. Click on the “Download to MS Excel” icon at the top of the roster, (you may need to hold down the 'Control' key when you click on the icon or disable pop-up blockers in your browser). A window for Excel will appear to download the roster.
  2. Click on the Open button.   

Screen shot of File Download dialog box

3. Microsoft Excel will display your roster.

Screen shot of Class Roster in MS Excel

  1. You may need to resize the columns to the desired width.
  2. You may save the file to your computer by clicking on “Save” and indicating the folder to save it to.

TIP!  Remember to refer to the on-line roster for the current official information!

Permission to Add Requests

Starting the third week of class each semester (or proportionate for winter or summer terms), students must complete the online Permission to Add request to obtain class instructor and department approvals. All requests must be completed (including approvals) by the last day to enroll for the term, which can be found at Key Dates and Deadlines.

Once a student has requested to add one of your assigned classes, you will receive an email alerting you that the request is ready for your review.

Step 1: To access the online Permission to Add request, log in to your Faculty Center in SSO.

Step 2: Select the Worklist tab in your Faculty Center.

Screenshot of Worklist tab

Step 3: All of the Permission to Add and Withdraw requests that are available for your review will appear in your Worklist. Add requests will have “ADD” at the beginning of the request name in the Link column before the student’s name.

Step 4: Select the request in the Link column to view each request.

Screenshot of Worklist and Link column

Step 5: Review the Permission to Add request submitted by the student. The class information and student’s information (including major and enrollment status) are available on the request page. The student’s justification for the request is included at the end of the request. 

Screenshot of student request

Step 6: If you wish to override any restrictions so that the student can add the class, select the checkboxes in the section labeled “OK to override?” You may choose to override requisites, closed (or full) classes, and instructor or departmental consent.

Screenshot of override checkboxes

Note: If the student’s request is approved by the instructor and department, but the student has a restriction that the instructor and department do not override, Enrollment Services will need to deny the request and the student will not be added to the class. The student will not be officially enrolled until the student and instructor receive a notification that the request was successful.

Step 7: Approve or Deny the request by selecting the corresponding button at the end of the request. 

Screenshot of Approve and Deny buttons

If you approve the request, it will be routed for department approvals next.

 Screenshot of routing showing departmental approval as next step in process

If you deny the request, you will need to provide a comment. Reasons to deny a request include:

  • The class is full.
  • The student has not met the requisites to enroll in the class.

Screenshot of reason for denial page

When you deny a request, the approval process ends and the student is notified that their Permission to Add request was denied. The comment you provide is included in the email to the student. 

Step 8: If the instructor and the college offering the course both approve the request, Enrollment Services will attempt to add the student to the class. If no restrictions prevent the student from being added to the class, the request will be processed, and the student and instructor will both receive an email notification. The student will not be officially enrolled until the student and instructor receive a notification that the request was successful.

Step 9: Once the student is added to the class, you will be able to see your updated class roster on the Faculty Center. It may take up to 24 hours for your classlist in BeachBoard to update.

Withdrawal Requests

Students not attending a class in which they are enrolled must drop or withdraw from the class; failure to do so will result in a failing grade on their record (F or WU). Withdrawing occurs when students remove themselves from classes AFTER self-service registration ends for the term or session.

Once a student has requested to withdraw from one of your assigned classes, you will receive an email alerting you that the request is ready for your review.

Step 1: To access the online withdrawal request, log in to your Faculty Center in SSO.

Step 2: Click on the WORKLIST tab in your Faculty Center.

Screenshot of where to find Worklist on the Faculty Center

Step 3: All of the online withdrawal requests that are available for you to review will appear in your Worklist.

Screenshot of the Worklist with a pending withdrawal request

Step 4: Click on the link to view each request.

Screenshot of the withdrawal request summary

Step 5: Review the online withdrawal request submitted by the student.

Step 6: (Optional) You can add comments by clicking on the “Add Comment” button.

Screenshot of the Add Comments window

Step 7: Approve or Deny the request by clicking on the corresponding button.

If you approve the request, it will be forwarded to the next step of the approval process – Department Chair.

Screenshot showing the workflow if the request is approved

If you deny the request, the approval process ends and the student is notified that their online withdrawal request was denied.

Screenshot showing the workflow if the request is denied

Step 8: If you have other online withdrawal requests to approve/deny, click on the “Return to Worklist” button and repeat steps 3–6. Otherwise, click on the “Return to My Schedule” to return to the main page of your Faculty Center.

Mid-Term Progress Reports

Mid-term progress reports provide instructors with an opportunity to evaluate student performance at mid-term. These grades are not recorded on the student's permanent record and are advisory grades used for counseling purposes. Although reporting mid-term progress is voluntary, it can be beneficial for students to review their progress and develop plans to maintain or improve their grades.

Students will be able to see their mid-term progress grades on MyCSULB Student Center as soon as you save them.

Since MyCSULB only requires an Internet connection and browser, instructors may record and submit grades from campus, home, or any other convenient location that has an Internet connection.

You are only authorized to grade classes for which you've been assigned as a primary instructor. If a class you are responsible for grading does not appear on your list, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via MyCSULB.

Screen shot of the Faculty Center teaching schedule, with an arrow pointing to the Change Term link

Note: The term displayed might not be the term you are attempting to grade. You may need to change the term.

Step 1:

Choose the grade roster you would like to view by selecting the grade roster link Grade Roster Icon to the left of the class. The system will display the grade roster.

Note: Mid-term progress reports are normally generated a few weeks after Census for the term.

Only students who are enrolled in the class at this time will appear on the roster. Students who have officially withdrawn from the class will appear on the roster with W or WE grades.

Step 2:

Verify that the Grade Roster Type is "Mid-Term Progress."

Screen shot of the Faculty Center Grade Roster with an arrow pointing to the MId-Term Progress Grade Roster Type

Step 3:

Select a mid-term progress grade in the Roster Grade field located to the right of the student's name. Some courses have been designated, through the curriculum process, as CR/NC only or traditional grading only.

After selecting a mid-term progress grade, press the Tab key twice to move to the next student on the list or use the mouse to select the roster grade field for the student you wish to grade. Continue to move through the roster until all grades are entered. (If grading a large class, we suggest that you SAVE after every 10 entries.)

Please be sure to save the grade roster BEFORE you change the Approval Status to "APPROVED."

Step 4:

You have the option to assign a specific mid-term progress grade to multiple students in three easy steps:

  1. Check the box to the left of the student IDs.
  2. Select a grade from the dropdown menu at the bottom of the page.
  3. Select the "add this grade to selected students" button.

Screen shot of the Faculty Center Mid-Term Progress Grade Roster

Useful Tips:

  • Save early and save often, especially if you have a large class to grade. 
  • You may enter mid-term progress grades for some students, select the "Save" button at the bottom of the roster, and return later to grade the remaining students.
  • Select the "Display Unassigned Roster Grade Only" checkbox to list only students that have not been assigned a mid-term progress grade. This may make it easier to navigate through the page.

Step 5:

Once you have entered and validated all mid-term progress grades, you must save them by selecting the "Save" button at the bottom of the page. A window will appear reminding you to change the Approval Status once all grades have been entered and saved. 

Screen shot of Warning message to change the approval status of the grade roster.

Step 6:

Choose "Approved" from the Approval Status field and select the "Save" button again. A new window will appear informing you that the grades have been successfully submitted to Enrollment Services.

Screen shot of confirmation message for grading a class

Select the "Faculty Center"  tab to return to the main Faculty Center page.

Final Grades

Since MyCSULB only requires an Internet connection and browser, instructors may record and submit grades from campus, home, or any other convenient location that has an Internet connection.

You are only authorized to grade classes for which you've been assigned as a primary instructor. If a class you are responsible for grading does not appear on your list, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via MyCSULB

Screen shot of the Faculty Center teaching schedule, with an arrow pointing to the Change Term link

Note: The term displayed might not be the term you are attempting to grade. You may need to change the term.

Step 1:

Select the grade roster you would like to view by selecting the grade roster link Grade Roster icon to the left of the class. The system will display the grade roster

Note: Grade rosters are normally generated shortly after the last day of instruction for the term. There is no need for concern if you do not see the icon for the class before this date. If you do not see the Class Roster icon, the class does not have students enrolled.

Only students who are enrolled in the class at this time will appear on the roster. Students who have officially withdrawn from the class will appear on the roster with W or WE grades.

Step 2:

Select "Final Grade" from the Grade Roster Type.

Screen shot of the Faculty Center Grade Roster with an arrow pointing to the Final Grade Roster Type

Step 3:

Select a final grade in the Roster Grade field located to the right of the student's name. Some courses have been designated, through the curriculum process, as CR/NC only or traditional grading only.

If the student has elected the CR/NC option for a graded course, you will be given the option to select either CR or NC or a letter grade, which the system will convert to the appropriate CR or NC grade.

After selecting a final grade, press the Tab key to move to the next student on the list or use the mouse to select the roster grade field for the student you wish to grade. Continue to move through the roster until all grades are entered. (If grading a large class, we suggest that you SAVE after every 10 entries).

Note: If a WU is assigned to a student, a last date of attendance must be entered. After saving the grade roster, a date field will appear to the right of the grade input that defaults to the 50% date in the term.

If an F or NC grade is assigned, you will have the option to enter a last date of attendance

You should change the default date to accurately reflect the last day the student attended your class. Please be sure to save the grade roster BEFORE you change the Approval Status to "APPROVED."

Step 4:

You have the option to assign a specific final grade to multiple students in 3 easy steps:

  1. Check the box to the left of the student IDs.
  2. Select a grade from the dropdown menu at the bottom of the page.
  3. Select the "add this grade to selected students" button.

Screen shot of the Faculty Center Grade Roster

Useful Tips:

  • Save early and save often, especially if you have a large class to grade. 
  • You may enter grades for some students, select the "Save" button at the bottom of the roster, and return later to grade the remaining students.
  • Select the "Display Unassigned Roster Grade Only" checkbox to list only students that have not been assigned a grade. This may make it easier to navigate through the page. 

Step 5:

Once you have entered and validated all final grades, you must save them by selecting the "Save" button at the bottom of the page. A window will appear reminding you to change the Approval Status once all final grades have been entered and saved.

Screen shot of Warning message to change the approval status of the grade roster.

Step 6:

Choose "Approved" from the Approval Status field and select the "Save" button again. A new window will appear informing you that the final grades have been successfully submitted to Enrollment Services.

Screen shot of Warning message to change the approval status of the grade roster.

The "Approved" status signifies that final grades are ready for official submission to the University. Enrollment Services will post grades daily for rosters in "Approved" status. Once grades are posted, you may continue to view your grade roster(s) but cannot make changes.

IMPORTANT:

  • All grades must be entered and rosters must be in "Approved" status by the deadline to submit grades. 
  • After the grading deadline, any grade roster left in "Not Reviewed" status but fully graded (a grade has been entered for each student) will be administratively posted to meet the university deadline. 
  • Incomplete contracts for each grade assigned must be submitted to Enrollment Services within one week of the grading deadline. 

Select the "Faculty Center" tab to return to the main Faculty Center page.

Incomplete Processing for Faculty

According to CSULB policy, the assignment of an Incomplete grade (“I”) indicates that a portion of the required course work (normally not more than one third) has not been completed and evaluated in the prescribed time period due to unforeseen, but fully justified, reasons and there is still the possibility of earning credit. It is the responsibility of the student to bring pertinent information to the instructor and to determine, from the instructor, the remaining course requirements that must be satisfied to remove the Incomplete. These requirements along with the Instructor’s timeline must recorded on the Incomplete Contract.

NOTE: A student must complete an “Incomplete” by (1) one calendar year from the last day of the term in which the “I” grade was assigned, (2) the “Deadline for Completion” indicated by the Instructor, or (3) the degree conferral date for a graduating student.

Creating the Incomplete Contract

You can create the Incomplete Contract from your Class Roster or Grade Roster.  When viewing your Class Roster, you will see an “Add” link in the Incomplete Contract column. 

Class Roster

 Screen shot of the Class Roster in the Faculty Center

Grade Roster

If you are in your Grade Roster, the “Add” link will only appear in the Incomplete Contract column once you assign an “I” grade and saved your grade roster.  If you already created the Incomplete Contract in the Class Roster, you will see an “Update” link instead.

Step 1    Assign all grades to your class and click the “Save” button.

Step 2    Students who were assigned an “I” grade will have an “Add” link.  Click on this link to create the Incomplete Contract.

 

 Screen shot of the Grade Roster in the Faculty Center

Step 3    An Incomplete Contract for that student will appear with some student and class information already populated.

 Screen shot of the online Incomplete Contract in the Faculty Center

Step 4    Specify the following items for the Incomplete Contract:

  1. Reason Code (select one) –

A. Met key policy requirements – Student has completed 66% of required coursework

If the student does not meet the 66% criteria above, please choose a reason code below to justify why you are submitting an Incomplete. (Note: documentation remains with the faculty/department)

B. Extenuating Circumstances – Student could not complete course due to documented circumstances beyond the student’s control

C. Medical (Documented) – Student could not complete course due to documented medical reasons

D. Administrative – Administrative decision to assign a grade of Incomplete

  1. Grade Without Further Work – This grade will be assigned if the student fails to complete the contract requirements. 
    • If this field is left blank, the “I” grade will convert to an “F”.
  2. Deadline for Completion – System defaults to policy deadline (1 year). Leave as is or you may enter an earlier date.
  3. Work Required for Removal of Grade – Enter the required assignments.  Use the (+) for additional assignments. Be sure to indicate the percentage that each uncompleted assignment will count towards the final grade.

Step 5    Click the OK button.  You will be taken back to your roster. 

               You will need to repeat steps 1 and 2 for all of the Incomplete (“I”) grades assigned for the class section.  You will not be able to set the Grade Roster Approval Status to “Approved” until all assigned Incomplete grades have a contract created.

 

Updating the Incomplete Contract

Once the Incomplete Contract has been created and before the student accepts it, you may adjust the requirements by clicking on the “Update” link in your roster.  Once the contract has been accepted by the student, the “Update” link becomes a “View” link and you can no longer to change the contract.

Class Roster

 Screen shot of individual row of the Class Roster in the Faculty Center, with the Update link

Grade Roster

 Screen shot of individual row of the Grade Roster in the Faculty Center, with the Update link

Step 1    Click the “Update” link.

Step 2    Update the appropriate fields in the Incomplete Contract – Reason Code, Grade Without Further Work, Deadline for Completion.

 Screen shot of the Incomplete Contract Data section of the Online Incomplete Contract

 

Tracking and Viewing the Incomplete Contract

Once the student accepts the Incomplete Contract, the only change you can make is to indicate work completed.

Class Roster

 Screen shot of individual row of the Class Roster in the Faculty Center, with the View link

Grade Roster

 Screen shot of individual row of the Grade Roster in the Faculty Center, with the View link

Step 1    Click the “View” link. You can track the student's progress by checking the Completed box and entering the Date Completed for any work completed by the student.

 Screen shot of the Incomplete Contract in the Faculty Center, with Work Required

Step 2    Once the student has agreed to the details outlined on the Incomplete Contract, the only change you can make it to the work completed.

Check the Completed box and enter the Date Completed as appropriate.

Click the “Faculty Center”  tab the top of the page return to the main Faculty Center  page.

Reminder – Once the student has completed all required work, you will need to submit a “Change of Grade” form indicating the grade the student earned.

If no additional work is submitted, Enrollment Services will record the grade entered in the “Grade Without Further Work” field in the Incomplete Contract.  If no grade is indicated, the student will be assigned an “F” for the class.

 

Online Change of Grade

Changes of final course grades can be made only on the basis of an error, a successful grade appeal (detailed in the separate policy statement on grade appeals), or resolution of an “Incomplete” (“I”) or Report in Progress (“RP”). A final course grade or grading symbol shall not be changed on the basis of additional work submitted, except where an “I” was recorded.

All requests for change of a final course grade shall carry the recommendation of the instructor and the department chair and the approval of the college dean.

 Screenshot of "My Schedule" in the Faculty Center

Grade Roster

NOTE: The term displayed in your Faculty Center might not be the term you wish to access. You may need to change the term by clicking on the “Change Term” link.

Select the grade roster you would like to view by clicking on the grade roster link icon  Grade roster link icon to the left of the class. The system will display the grade roster.

 Screenshot of the Grade Roster in Faculty Center

When viewing your Grade Roster, the “Change Grade” button will appear once the grade has been posted and the existing grade is available for change.  Administrative grades (W or WE) or Audits (AU) cannot be changed.

Incorrect Grade Submitted

Step 1    Click the “Change Grade” button on your grade roster to initiate your change of grade request.  This will open up in a new tab.

Note: Be sure pop-ups are enabled for your browser. 

 Screenshot of the Change of Grade Request page in the Faculty Center, highlighting the Change To Grade and Reason Code fields

Step 2    Enter the grade you wish to assign in the *To field.

Note: If you change any grade to an “I” (Incomplete), you can complete the Incomplete Contract by clicking on the button.

                Screenshot of the Change of Grade Request page in the Faculty Center, highlighting the Change To Grade of "I" and arrow pointing to an Incomplete Contract button

Step 3    Select reason for the change.

  1. Incorrect Grade Submitted
  2. Grade Appeal
  3. Other (must provide additional text in the Reason For Change field.)

Step 4    Click the Submit button. This will initiate the approval process.  Designated approvers will receive an email notification indicating that a grade change request is waiting for their review/decision.

               This request will be forwarded through the approval process – Department Chair, Associate Dean, and Registrar's Office.

                Screenshot of the Grade Change Approval status, indicating it is Pending

Close this new tab to return to your grade roster.

Make Up of Incomplete (I)

 Screenshot of the Grade Roster in Faculty Center, showing studnet received an I grade

Step 1    Click the “Change Grade” button on your grade roster to initiate your change of grade request.  This will open up in a new tab.

Note: Be sure pop-ups are enabled for your browser. 

 Screenshot of the Change of Grade Request page in the Faculty Center, highlighting the Change To Grade, Work Completed, and Reason Code fields

Step 2    Enter the grade you wish to assign in the *To field.

Step 3    Enter the date in which the student completed their coursework in the Work Completed field.

Step 4    Select reason for the change – Make Up of Incomplete.

Step 5    Click the Submit button. This will initiate the approval process. 

This request will go directly to the Registrar's Office for processing.

               Screenshot of the Change of Grade Status, indicating it is Pending

Close this new tab to return to your grade roster.

Completion of Report in Progress (RP)

Screenshot of the Grade Roster in Faculty Center, showing studnet received an RP grade

Step 1    Click the “Change Grade” button on your grade roster to initiate your change of grade request.  This will open up in a new tab.

Note: Be sure pop-ups are enabled for your browser. 

 Screenshot of the Change of Grade Request page in the Faculty Center, highlighting the Change To Grade, Work Completed, and Reason Code fields

Step 2    Enter the grade you wish to assign in the *To field.

Step 3    Enter the date in which the student completed their coursework in the Work Completed field.

Step 4    Select reason for the change – Follow Up to Report in Progress.

Step 5    Click the Submit button. This will initiate the approval process.  Designated approvers will receive an email notification indicating that a grade change request is waiting for their review/decision.

               This request will be forwarded through the approval process – Department Chair, Associate Dean, and Registrar's Office.

                Screenshot of the Change of Grade Status, indicating it is Pending

Close this new tab to return to your grade roster.

Reviewing the Status of the Grade Change Request

Step 1    Click the “Change Grade” button on your grade roster to access your change of grade request.

 Screenshot of the Change of Grade Request page, indicating Department Chair approval and pending Associate Dean

You will see the status of your grade change request as it goes through the approval process.