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Print & Digital Flyers Accessibility

Quick Reference Guide

Please use the following accessibility tips when creating campus flyers that will be printed and physically posted, digitized and uploaded to campus web pages, or distributed using email:

Filename

  • When saving a document, use a meaningful filename, e.g. "Event Flyer".
  • If recycling another person’s flyer, check the document settings and change the previous description and author to the current one.

Text

  • Use basic, simple fonts (e.g Calibri, San Serif, Arial, or Helvetica).
  • Use font size of 11 or larger.
  • Use text instead of an image of text.
  • Use UPPERCASE, bold, and italic text sparingly.

Structure

  • Create structure using Styles (in Word) or Reading Order (in Adobe Acrobat).
  • Every document has one Heading 1 – The Title.
  • Main ideas are Heading Level 2 and sub ideas are Heading level 3.
  • Number lists with the formatting tool – not manual numbering.
  • Create bullet lists with the bullet formatting tool – not manually.
  • Ensure the reading order in a .PDF accurately matches the visual order.
  • Use tables for data, not for page layout.

Colors

  • Use high contrast colors between text and background. (e.g. black/white)
  • Higher color contrast is required for smaller fonts (e.g. Yellow + White = Bad for Eyesight).
  • Represent the meaning and significance in text form when colors convey important information.
  • Download a “color contrast analyzer” from the web when in doubt.

Links

  • Link names describe the purpose or destination. Example: CSULB home is better than "click here" to visit the CSULB home page.

Images

  • Include alternate text to describe images.
  • Ensure alternate text is succinct.
  • Avoid the words "photo" or "graphic" as alternate text.
  • Keep alternate text to 80 characters or less.

Check Accessibility

  • Use Word or Adobe Acrobat accessibility features to find and fix any issues.

Download flyer: Accessible Print & Digital Flyer (PDF)

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