Deans, Directors, and Department Chairs
The responsibilities of deans, directors and department chairs is to ensure employees are aware of and adhere to applicable EHS requirements, Deans and Department Chairs are responsible for establishing, promoting, and maintaining a culture of safety within their respective departments/units, classrooms, laboratories and for maintaining and monitoring compliance with EHS requirements. Areas of responsibility include, but are not limited to, hazard assessment, training, maintenance and use of safety equipment, inspections, and hazardous materials management. They must attend/complete all required EHS training and follow the procedures described in the training. If a CSU policy or program is in conflict with a Collective Bargaining Agreement (CBA), the CBA shall take precedence unless otherwise proscribed by law or regulation.
Deans and Department Chairs are responsible for implementing this IIPP Program in their respective work areas. These responsible shall include, but are not limited to, the following duties:
- Designate a College/Building Safety Coordinator who will serve as facilitator, liaison and point of contact with the University EHS Office regarding health and safety matters and assist in developing and implementing the actions and activities below
- Develop and maintain area-specific safety procedures
- Establish clearly outlined safety responsibilities in job descriptions that govern their employees
- Instruct employees in the recognition and avoidance of unsafe acts and conditions, including hazards associated with non-routine tasks and emergency operations
- Develop and implement a specific training program designed to instruct employees in general safe work practices for their immediate area as well as instructions specific to their job duties. Such education and training shall take place prior to the employee being assigned any potentially hazardous work assignment
- Conduct and document periodic safety inspections of facilities, equipment and projects to identify unsafe conditions and practices
- Perform all necessary corrective actions as identified by EHS, internal safety inspections or department employee communications
- Inform affected employees of unsafe conditions that cannot be immediately corrected and/or post appropriate warning signs in those affected areas
- Refer unsafe acts and conditions that cannot be corrected or addressed at the department level to EHS
- Develop a method of communication where unsafe acts and conditions can be reported by employees without fear of reprisal and management can communicate safety information to all respective employees
- Initiate disciplinary action, as defined in the applicable employee Memorandum of Understanding (MOU), to employees who fail or refuse to follow established University safety program requirements
- Conduct and document preliminary investigations of all reported occupational injuries and illnesses
- Maintain current Safety Data Sheets (SDS), either in hard copy or electronic form, for any hazardous material that can be ingested, inhaled or absorbed and is present in their
- Injury and Illness Prevention Program - 8 specific department(s)
- Ensure all hazardous materials and waste are properly labeled, stored and, as appropriate, identified for disposal
- Ensure all employees are provided with appropriate personal protective equipment (PPE) and are trained on the proper use and maintenance of such equipment
- Ensure that all employees receive specific and periodic medical examinations that are applicable for their job description and meet mandated federal and state regulations
- Maintain safety and health records including, but not limited to, training, periodic inspections, accident investigations, corrective action documents, and disciplinary documents consistent with the requirements of this document
- Review the University IIPP Program on a periodic basis and provide EHS with suggestions for improvement as appropriate
