Frequently Asked Questions

For Special Event Insurance, please provide the type of event, description of event, location, date(s), time(s), and the total number of attendees. For Foreign Travel Insurance, please provide the destination and total number of travel days (please also indicate business versus personal days).

Yes. If you are traveling with an “other” (i.e. spouse, partner, child, etc.) you may purchase FTIP insurance for the individual(s) at your own cost. Receipt of payment must be received and approved by Risk Management no less than five (5) days before departure. On #7 of the International Travel Information Form, please provide the individual(s) name, email address, phone number, and U.S. emergency contact information (if different from yours). If traveling with a child, please provide their age.

Yes. The CSU Foreign Travel Program may extend coverage for personal time up to 14 days. However, if the number of personal days affects the premium cost that covers the business days, you will need to pay the difference. (E.g. To cover 15 business days, the premium is $60. Adding 5 personal days will increase the number of travel days, thus increasing the premium to $75. You will need to pay the difference of $15 to cover your personal travel). The difference must be paid via check or money order made payable to CSULB and can be dropped off at the Purchasing office front desk located on 3rd floor of Brotman Hall, Suite 346. 

STEP is a free service that allows U.S. citizens traveling or living abroad to receive the latest security updates from the nearest U.S. embassy or consulate. In the event of an emergency while abroad, you would be notified and provided additional information on where to go for safe shelter. This will only happen if you register with STEP. Employees are strongly encouraged to sign up for STEP, and the Chancellor’s Office requires STEP registration for all travelers traveling to a high hazardous country.

University faculty, staff, employees and students are required to purchase Foreign Travel Insurance Program (FTIP) insurance through the Risk Management office via the California State Risk Management Authority (CSURMA) prior to departure for international destinations on University related business, university related courses, or travel study abroad. CO Memo. RM 2011-03, Foreign Travel Insurance Program—Requirements to Purchase and EO 1041, CSU-Student Travel. The California State University’s comprehensive foreign travel insurance coverage includes but is not limited to general liability, excess auto liability, primary medical expense, emergency medical benefits, emergency medical evacuation, repatriation of remains, political evacuations and repatriation benefit war risk coverage, accidental death and dismemberment benefit, lost luggage, and passport replacement. Coverage is also provided for work related injuries, employers and director’s liability and benefits recovery. FTIP does not cover high risk activities, such as, but not limited to, hang gliding, scuba diving, and white water rafting.

The University’s self-insurance programs cover the negligent acts or omissions of an employee while they are in the course and scope of university employment. Employee is defined by government code 810.2 as follows: 810.2. "Employee" includes an officer, judicial officer as defined in Section 327 of the Elections Code, employee, or servant, whether or not compensated, but does not include an independent contractor.

The University’s self-insurance programs cover state officers, employees, and volunteers (servants). Students, alumni, guests or invitees are not defined as an employee and therefore are not covered under the university’s self-insurance programs. 

When you sign a contract/agreement with a hotel, often times the contract/agreement will include language that makes the University legally responsible for our guest and invitees. That means if a guest or invitee causes damage to the hotel or bodily injury to another person during your event, the University may be held legally responsible for their negligent act or omission and the resulting damages since the University signed the contract/agreement. The University’s self-insurance programs do not provide insurance coverage for these 3rd parties (non-CSULB employees). 

In some cases, the hotel will allow us to revise the language so that we are not held legally responsible for our guests or invitees. This is why the Purchasing Director is delegated authority to review, approve and sign all contracts/agreements on behalf of the university. If the hotel (or other facility) does not allow revisions to the contract/agreement, we need to purchase a special event insurance policy in order to cover the event.

The General Release of All Claims is a one (1) page form and is used for high risk/physical activities that take place on campus. The Release of Liability is a two (2) page form that is required for high risk/physical activities which take place off campus and/or involves some form of transportation (bus, train or plane etc.) Once signed, the form should be kept on file with the department for a least two (2) years after the event date ends.