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Moving and Relocation

Individuals who change their place of residence due to the acceptance of a position with the CSU. All moving and relocation is approved initially via the hiring process and must be included in the offer letter.

Requisition Required?

Yes, if requested for a moving company and if the purchase will be from a foreign supplier, please submit the Foreign Purchase requirements with the requisition..

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

N/A

Additional Forms or Requirements?

Complete Moving and Relocation Expense Claim Form (PDF).

Must be provided for in appointment letter.

By accepting a contract with the CSU, Contractors must certify they are neither nor its principals or its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency (2 Code Federal Regulations[CFR] 180.220, in accordance with the Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235).

For contracts using both, CSU and federally awarded funds, a debarment check must be completed prior to issuing any procurement contracts of goods or services that are $25,000.00 or greater.

Risk Management Review Required?

Yes

Payments and Approvals

  1. Permitted Payment Options: Subject to the above requirements.
    • PO – Allowed
    • ProCard – Not Allowed
    • One Card – Not Allowed
    • Direct Pay – Not Allowed
    • Employee Reimbursement – Not Allowed
  2. Documents required:
    • Supplier Invoice
    • Additional required documents listed under the Additional Forms or Requirements section above.
    • Delegated approval (DOA) using one of the following options
      1. Purchase Order (PO)
        1. Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requesting department)
        2. Authorized stamp on invoice referencing PO# and Acknowledgement of Service
        3. Electronic approval (via email) sent directly to fisinvoiceapproval@csulb.edu
    • Contingent Documents
      1. If the supplier is not currently in PeopleSoft, then include the Vendor 204 (DocuSign) form or, for international vendors, complete the W8Ben
      2. If foreign supplier purchase requires pre-approval, then submit approved Foreign Supplier Pre-Approval (DocuSign) form with payment method.
  3. Payment Notes:
    • All checks will be mailed by the Accounts Payable department

Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more .

Additional Notes

Moving and Relocation is primarily a reimbursement program. Only the transportation of household goods may be paid directly by the University and requires a requisition and PO.

The Relocation Assistance site is intended to assist you with finding relocation resources in and around the Long Beach area. Keep in mind this site is not all-inclusive and does not constitute an endorsement of any business or service.

Common GL Account(s) to Use

603094 - Recruitment and Employee Relocation

Refer to your Division/College/Department for additional policies and procedures.