Also referred to as an Unmanned Aerial Vehicle (UAV), flown under the control of a human operator from a ground-based controller.
Yes and if the purchase will be from a foreign supplier, please submit the Foreign Purchase requirements with the requisition.
If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):
Administrative Guidelines Related to this Purchase?
Key Purchasing Requirements and Quote/Bid Thresholds?
Campus - All Goods & Services purchases between $50,000 - $500,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required.
Purchases over $500,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
Foundation “G” (Grants) Funds - All Goods & Services purchases anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).
Additional Forms or Requirements?
- Must meet all regulatory requirements.
- The Drone Purchase & Compliance Matrix form must be completed and sent to Risk Management for approval prior to purchase. Attach approved Drone Purchase & Compliance Matrix form to the purchase requisition.
- Must complete the IT Procurement Compliance Review (PCR) Process.
- Contract review by Purchasing if T&C's included on a click through agreement.
- Must meet EPEAT standards.
- Determine level of data/information security stored using information classification standard.
By accepting a contract with the CSU, Contractors must certify they are neither nor its principals or its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency (2 Code Federal Regulations[CFR] 180.220, in accordance with the Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235).
For contracts using both, CSU and federally awarded funds, a debarment check must be completed prior to issuing any procurement contracts of goods or services that are $25,000.00 or greater.
Risk Management Review Required?
Payments and Approvals
- Permitted Payment Options: Subject to the above requirements.
- PO – Allowed
- ProCard – Not Allowed
- One Card – Not Allowed
- Direct Pay – Not Allowed
- Employee Reimbursement – Not Allowed
- Supplier Invoice
- Additional required documents listed under the Additional Forms or Requirements section above.
- Delegated approval (DOA) using one of the following options
- Purchase Order (PO)
- Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requesting department)
- Authorized stamp on invoice referencing PO# and Acknowledgement of Service
- Electronic approval (via email) sent directly to firstname.lastname@example.org
- Purchase Order (PO)
- Contingent Documents
- All checks will be mailed by the Accounts Payable department
- Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.
Common GL Account(s) to Use
- 619001 - Other Equipment Capitalized
- 619002 - Instructl Equipt Capitalized
Refer to your Division/College/Department for additional policies and procedures.