How To Guides

A DocuSign PowerForm is a way to fill out documents, add attachments and sign forms online. The PowerForm allows multiple users to fill documents out by the comfort of only having to share a link. All forms required for production are PowerForms and can be filled out by the links provided in their respective page.

Filling out a DocuSign

• Please make sure you have all the required documents prior to filling out a DocuSign power form. 
• Some fields may not be required, however you should still fill them out if special approval is needed or for additional clarity.
• Double check that all contacts and emails listed on the DocuSign are spelled correctly. If not, the signer won’t get the email to sign.
• To see if you have all the documents required to fill out the DocuSign, please see the SharePoint folder and find the specific PDF you are planning to fill out.
• Once you finish filling out all the information on the document and you sign it, it'll be sent off to the next person in line to sign or add more information. This process will repeat itself until everyone has signed it.
• The process of completing a DocuSign might take a few weeks depending on the complexity of the PowerForm. Please be patient with the process, but follow up emails to any of the recipients don't hurt.
  • For any email formatting see the accordion below.

Receiving a DocuSign to sign

• When receiving a DocuSign to sign, you’ll get an email from DocuSign saying you have a document to sign.
  • Emails with documents to sign will only come from DocuSign. If you don’t get the email, please check your spam box as well.
  • If you don't sign the DocuSign within a few days a follow up email will come into your inbox reminding you to take action on the PowerForm.
• After all the signatures have been received, you will get a completion email with the finalized document.

For more information please see CSULB DocuSign FAQ.

Office 365

• Office 365 is the primary housing for things such as Excel, Word and SharePoint. These file making and sharing devices are readily available to anyone in the university. 

Sharepoint

• SharePoint is the medium in which files pertaining to the Film and Electronic Arts Department live.
  • On SharePoint, you will find safety, equipment, facility, and production documents, along with Class Folders and Greenlight Production sheets.
• Here, you can share files and folders with FEA peers.
• Students and faculty can access SharePoint by logging onto their Outlook, CSULB student/faculty email, clicking on the dotted square in the upper left corner of the page, and clicking on the SharePoint application.
  • You may also click on SharePoint links found in many pages in the FEA Policies and Procedures website to access it.
    • If you are not already, you will be asked to login to your CSULB email account. 

For more information regarding Office 365 and its uses, please see ATS' website all about Office 365.

• Make sure you always use your @student.csulb.edu email when emailing any FEA staff, faculty, or offices.
  • When reserving equipment or sound facilities, please CC your professor.
• Please give time for the email recipient to read and reply to your email. Please keep in mind most faculty and staff won't check their emails over the weekend and have other emails to read.
  • Writing a follow-up email after a few business days can help get a response sooner. 
• Try to maintain professionalism at all times.
• Please make sure to follow all formatting requests while sending in equipment and facility requests. For more information, please visit the Equipment Reservation Format or Facility Reservation pages.