You are here

Furniture

Any piece of furniture that changes the existing layout of a room (because of the potential impact on accessibility (ADA).  Furniture that impacts the accessibility of campus spaces includes, but is not limited to; desks, tables, filing cabinets, chairs, etc., and may require ADA review.

Requisition Required?

Yes, due to the following circumstances below.

  • Yes, if a signed document is required or if the amount is greater than $9,999.
  • The supplier will be coming onto campus to deliver the furniture directly to the requesting department.
  • The furniture will change the existing layout of the room.
  • The furniture requires assembly and installation.

*See the Additional Notes section below.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

Campus and Foundations - All Goods & Services purchases between $50,000 - $100,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).

Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required.

Purchases over $100,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).

Foundation “G” (Grants) Funds - All Goods & Services purchases anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).

Beach Building Services (BBS) Oversight and pre-approval is required for any alteration to a building structure (for example, drilling a hole or affixing something to a wall)

Additional Forms or Requirements?

You will need to receive pre-approval via email from Beach Building Services (BBS) for the following circumstances:

  1. The furniture will change the existing layout of the room.
  2. The furniture requires assembly and installation.

Once you have received this pre-approval, attach the email to your requisition for purchasing review.

By accepting a contract with the CSU, Contractors must certify they are neither nor its principals or its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency (2 Code Federal Regulations[CFR] 180.220, in accordance with the Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235).

For contracts using both, CSU and federally awarded funds, a debarment check must be completed prior to issuing any procurement contracts of goods or services that are $25,000.00 or greater.

Risk Management Review Required?

As determined by Purchasing.

Payments and Approvals​

  1. Permitted Payment Options: Subject to the above requirements.
    • PO – Allowed
    • Pro Card – Not Allowed -Any furniture being purchased on a Pro Card requires purchasing approval first at purchasing@csulb.edu for exception requests only for purchases that do not require installation, not delivered directly to the department, and only one chair or less.
    • One Card – Not Allowed -Any furniture being purchased on a Pro Card requires purchasing approval first at purchasing@csulb.edu for exception requests only for purchases that do not require installation, not delivered directly to the department, and only one chair or less.
    • Direct Pay –Not Allowed
    • Employee Reimbursement – Not Allowed
  2. Documents required:
    • Supplier Invoice
    • Additional required documents listed under the Additional Forms or Requirements section above.
    • Delegated approval (DOA) using one of the following options
      1. Purchase Order (PO)
        1. Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requesting department)
        2. Authorized stamp on invoice referencing PO# and Acknowledgement of Service
        3. Electronic approval (via email) sent directly to fisinvoiceapproval@csulb.edu   
    • Contingent Documents
      1. If the supplier is not currently in PeopleSoft, then include the Vendor 204 (DocuSign) form or, for international vendors, complete the W8Ben
      2. If foreign supplier purchase requires pre-approval, then submit an approved Foreign Supplier Pre-Approval (DocuSign) form with the payment method.
  3. Payment Notes:
    • All checks will be mailed by the Accounts Payable department
    • Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.
    • If the supplier is not currently in PeopleSoft, then include the Vendor 204 form or W8Ben (If International Vendor)
  4. Electronic approval (via email) sent directly to; fisinvoiceapproval@csulb.edu
  5. All checks will be mailed by the Accounts Payable department

Additional Notes

All unassembled furniture purchases must be pre-approved by Beach Building Services prior to purchasing.

Option 1) The receiving department will deliver a maximum of two (2) furniture items, each weighing 50lbs or less at no delivery charge.  If your purchase requires assembly or weighs more than 50lbs, you will be required to submit a Beach Building Services work order for delivery.

Option 2)  If a department has a properly classified and trained employee to move and assemble the procured goods, they are authorized to do so. If you have any questions as to whether your employee has the correct classification, please contact Staff HR. If you have questions as to whether or not your employees have received the proper safety training and the proper equipment to use, please contact Environmental Health & Safety (E&HS).

*If an employee requires furniture to be sent to their home for ADA reasons, they will need to make this request through the Office of Equity and Diversity. The purchasing office is only authorized to approve furniture delivery to a University address.

**Should you need a demo chair, Purchasing can reach out to the supplier and request a demo chair for your department.

Common GL Account(s) to Use

619804 - Furniture

Refer to your Division/College/Department for additional policies and procedures.