Furniture

Yes, for the following circumstances below.

• Yes, if a signed document is required or if the amount is greater than $9,999.
• The supplier will be coming onto campus to deliver the furniture directly to the requesting department.
• The furniture will change the existing layout of the room.
• The furniture requires assembly and installation.
• Purchasing more than two chairs.

See the Additional Notes section below.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after the requisition arrives in the Procurement Review workflow step in CSUBuy.

If a ProCard exception is going to be requested to make a furniture purchase, follow the instructions on how to enter that exception in CSUBuy.  These instructions are available at this link: CSUBuy CDBO ProCard Exception Process

• Delegation of Purchasing Authority Guideline
• Procurement Card Guideline
• Signature Authority Guideline
• Risk Management

Campus and Foundations - All Goods & Services purchases between $100,000 - $250,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes). 

Anything under $100,000 is at the discretion of the Procurement Department as to whether additional quotes are required.  

Purchases over $250,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).

Foundation “G” (Grants) Funds - All Goods & Services purchases between $10,000 - $99,999 require at least 2 informal quotes. Anything between $100,000 - $250,000 require 3 informal quotes. Purchases over $250,000 require a Request Formal Proposal (RFP).

Beach Building Services (BBS) Oversight and pre-approval is required for any alteration to a building structure (for example, drilling a hole or affixing something to a wall)

The Goods and Services Request Form in CSUBuy must be completed each time a request is submitted on a requisition or for a ProCard Exception.  Your requisition will be routed in requisition workflow to Beach Building Services (BBS) Campus Deputy Building Official Program (CDBO).

Once approved by CDBO, your requisition will arrive at the Procurement Review workflow step.

By accepting a contract with the CSU, Contractors must certify they are neither nor its principals or its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions by any federal department or agency (2 Code Federal Regulations[CFR] 180.220, in accordance with the Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235).

 For contracts using both, CSU and federally awarded funds, a debarment check must be completed prior to issuing any procurement contracts of goods or services that are $25,000.00 or greater.

Risk Management Review Required?

As determined by Purchasing.

1. Permitted Payment Options: Subject to the above requirements.
   1. PO – Allowed
   2. Pro Card – Not Allowed -Unless a ProCard exception has been granted by Procurement Services.
   3. One Card – Not Allowed - Unless a ProCard exception has been granted by Procurement Services.
   4. Direct Pay –Not Allowed
   5. Employee Reimbursement – Not Allowed
2. Documents required:
   1. Supplier Invoice
   2. Additional required documents listed under the Additional Forms or Requirements section above.
   3. Delegated approval (DOA) using one of the following options
      1. Requisition
      2. ProCard/OneCard reconciliation in Concur.
   4. Contingent Documents
      1. If the supplier is not currently in CSUBuy, then complete the New Supplier Request form in CSUBuy. If foreign supplier purchase, the registration process through CSUBuy will handle the foreign supplier requirements during the registration.        If the request is for a ProCard exception, requesting department needs to get approval from Accounts Payable before submission of the exception request.
3. Payment Notes:
   1. All checks will be mailed by the Accounts Payable department

Due to ADA compliant requirements, all unassembled furniture purchases must be pre-approved by Beach Building Services prior to purchasing.

Option 1) The receiving department will deliver a maximum of two (2) furniture items, each weighing 50lbs or less at no delivery charge.  If your purchase requires assembly or weighs more than 50lbs, you will be required to submit a Beach Building Services work order for delivery.

Option 2)  If a department has a properly classified an trained employee to move and assemble the procured goods, they are authorized to do so. If you have any questions as to whether your employee has the correct classification, please contact Staff HR. If you have questions as to whether or not your employees have received the proper safety training and the proper equipment to use, please contact Environmental Health & Safety (E&HS).

**Should you need a demo chair, Procurement can reach out to the supplier and request a demo chair for your department.

Common GL Account(s) to Use
619804 - Furniture

Refer to your Division/College/Department for additional policies and procedures.