CSU Long Beach pays or reimburses for travel related expenses that are ordinary, reasonable, not extravagant, and necessary to conduct official University business. All expense reimbursements and business travel arrangements must comply with University
On Sept. 27, 2016, Governor Jerry Brown signed into law Assembly Bill No. 1887. This new law prohibits state funded travel to states that have passed laws that:
- Authorized discrimination based on sexual orientation, gender identity, and gender expression; or
- Repealed existing state or local protections against such discrimination
As a result, the CSU is restricted from approving state funded travel and restricted from requiring employees to travel to those states identified in AB 1887. Campus departments must comply with this new rule effective Jan. 1, 2017. The states currently subject to the travel restriction are:
- Arizona (Effective 9-28-22)
- Indiana (Effective 7-1-22)
- Louisiana (Effective 8-1-22)
- North Carolina
- North Dakota
- South Carolina
- South Dakota
- Utah (Effective 7-1-22)
- West Virginia
Exceptions to AB 1887 may be granted for the following purposes:
Documented approvals are required before any travel is booked to an AB1887 designated state and must be provided to accounts payable either on the Request for Travel form or as an accompanying email.
- Enforcement of California law, including auditing and revenue collection.
- To meet contractual obligations incurred before January 1, 2017.
- To comply with requests by the federal government to appear before committees.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not affected.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
- If one of the listed exceptions is met, your division Vice President must approve the travel in advance of booking.
- If one of the listed exceptions is not met, the University President must approve your travel and state funds may not be used to pay the travel expenses.
CSULB travelers have the responsibility to consult the list on the Attorney General's website in order to comply with the travel restrictions imposed by the law.
For additional information, please visit our Frequently Asked Questions (FAQ) page.
This set of procedures has been developed to provide guidance to CSULB business travelers, approvers, and payment processors for travel conducted on behalf of California State University, Long Beach. It supplies the details to statements referenced in the CSULB Travel Policy and explains the taxability of certain reimbursements:
Procedures for Giselle's Travel
Effective July 1, 2013
Obtain approval to travel from your appropriate administrator. If you are using Giselle’s, you must complete the Request for Travel form and have obtained the appropriate approvals prior to booking the travel.
- Contact Giselle's Travel at 800-388-3238 to make or review travel arrangements.
- When the selected flights appear to be satisfactory, a copy of the itinerary is emailed to the passenger or travel coordinator for final review before ticketing. The subject of this email will be clearly marked "RESERVATION ONLY – NOT YET TICKETED."
- Confirm the acceptance of the reservations back to Giselle’s and email a copy of the approved Request for Travel form to Giselle’s with a c.c. to Accounts Payable.
On the subject line of the email, please indicate:
The Business Unit: Travel Request – Destination - Traveler’s name - (Dept Ref)
Subject Line Examples:
- LBCMP: Travel Request – Sacramento, CA - Sally Traveler (212-456)
- LBFDN: Travel Request - Colorado Springs, CO - Pete Prospector(738-576)
- LB49R: Travel Request - New York, NY - Tom Jones (106-879)
Giselle’s will accept a faxed copy of the approved Request for Travel at #208-387-1414 if email is temporarily unavailable.
Giselle's will complete the ticketing process. The final itinerary is emailed back to the employee or the department travel coordinator, along with a copy of the passenger receipt. The format of this receipt may vary, depending on the type of ticket and the airline's requirements.
Note - The airlines have the right to change the price of a ticket until such time as the ticket is formally issued. Giselle's cannot guarantee the price originally quoted to the traveler will still be available when the completed Travel Authorization is received. Additionally, Airlines will only allow a reservation to be held for a limited amount of time before reclaiming the seats. Failure to provide Giselle’s with an approved travel request in a timely manner could result in your fares requiring to be rebooked. If the airline reclaims the seat, Giselle's cannot guarantee that the passenger will be rebooked on the same flight or fare, due to space limitations.
In the rare event that a paper ticket is issued, passengers will be contacted when the ticket is available so that arrangements can be made for the ticket to be delivered.
- All airline tickets issued by Giselle’s are directly billed to the University. These tickets are considered an advance to the traveler. A travel claim must be filed by the traveler within 30 days after returning from the trip in order to account for or clear the advance.
- All other travel policies and procedures remain in effect.