ORSP Policy and Procedure Update
The Office of Research & Sponsored Programs (ORSP) has completed several policy and procedure updates. Beginning April 2018, we encourage you to review our website for updates. Here you will find the following updated policies and procedures: Subrecipient Policy, Financial Conflict of Interest Policy, Administrative Cost Charging on Federal Grants, Allocating Cost to Sponsored Awards, Cost Share / Match Policy, Program Income, Responsibilities and Qualifications of PI’s, Unallowable Expenses, and the Signature Authority Guideline. These policy and procedure updates will ensure that sponsored program expenditures comply with Uniform Guidance (2 CFR 200) CSU Long Beach and CSU system-wide policies.
If you have any questions or concerns regarding these updates please feel free to contact ORSP.
CSU Travel Restrictions: Effective January 1, 2017
Full information about these restrictions and the list of states currently subject to California’s ban can be found at the California Attorney General's AB 1887 website.
The California Legislature determined that “California must take action to avoid supporting or financing discrimination against lesbian, gay, bisexual, and transgender people.” (Gov. Code, § 11139.8, subd. (a)(5).) The travel prohibition applies to state agencies, departments, boards, authorities, and commissions, including an agency, department, board, authority, or commission of the University of California, the Board of Regents of the University of California, and the California State University. (Gov. Code, § 11139.8, subd. (b).)
This legislation introduced certain travel restrictions for University travelers effective January 1, 2017. The campus travel policy and procedures have been modified to ensure compliance with the law. Our travel procedures now include the following:
- CSULB travelers are defined as employees and non-employees, including students and volunteers.
- All CSULB travelers are restricted from traveling to any of the affected states unless one of the following legislative exceptions applies:
- Enforcement of California law, including auditing and revenue collection.
- Extension of all non-essential domestic and international travel restrictions through June 2021
- Idaho added to the AB1887 states (restricted state-funded travel).
- AA Travel Exception Request through 06.30.21. The request requires Dean/AVP approvals before submission to the Provost and President’s for review and final approval.
- To meet contractual obligations incurred before January 1, 2017.
- To comply with requests by the federal government to appear before committees.
- To participate in meetings or training required by a grant or required to maintain grant funding.
- To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not affected.
- For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.
- If travel to a prohibited state meets one of the legislative exceptions, supporting documentation is to be provided with the travel claim.
- No campus funds may be used for travel to a restricted state, including state or auxiliary funds. If one of the stated exceptions applies, then either state or auxiliary funds may be used to support the travel.
- All travelers are required to review the Attorney General’s website to determine if their destination is in an affected State before they book their travel. The complete list of affected states will be maintained on the California State Attorney General’s website.
- If a destination is added to the state website AFTER travel has been booked, the travel may occur.
- The college and or department is responsible for maintaining compliance for each of their travelers
*Current list of the travel restricted states
- Idaho (Effective 7-1-20)
- North Carolina
- South Carolina
- South Dakota
CSU Executive Orders
- EO-392: Operation of Special Projects Fund (PDF)
- EO-644: Intellectual Property (PDF)
- EO-751: Centers, Institutes and Similar Org (PDF)
- EO-890: Administration of Grants & Contracts (PDF)
- EO-890: CSU-CSULB Master Agreement (PDF)
- EO-1000: Delegation of Fiscal Authority (PDF)
- EO-1059: Utilization of Auxiliary Org (PDF)
CSULB Academic Senate Policies
- 16-01: Misconduct in Research and Creative Activity
- 00-03: Protection of Human Subjects (PDF)
- 07-05: Intellectual Property (PDF)
- 10-10: External Evaluation of Research, Scholarly, and Creative Activities
- 19-03: Research, Scholarly & Creative Activity (PDF)
- 14-04: Policy on Formation and Review of Academic Centers and Institutes (PDF)
- Cheating and Plagiarism Policy
CSULB ORSP Policies
- Effort Reporting Policy
- Reporting & Records Management
- Limited Submission Policy
- Externally Funded Equipment & Property Management
- Allowable Costs (PDF)
- Administrative Costs on Federal Awards (PDF)
- Qualifications of Principal Investigators (PDF)
- Project Closeout (PDF)
- Cost Transfers (PDF)
- Cost Share (PDF)
- Postdoctoral Salaries (PDF)
- Program Income Policy (PDF)
- Guidelines for Determining F&A rate (PDF)
- Signature Authority on Grants and Contracts and Research Stimulation Funds (PDF)
- Facilities & Administrative (F&A) Policy (7/15/11) (PDF)
- Facilities & Administrative (F&A) Policy Amendment (11/4/11) (PDF)
- Differentiating Between Grants vs Gifts (PDF)
- Fixed Price Contract Policy (PDF)
CSULB Research Compliance Policies
- Information for Grantees Conducting Research in OFAC Sanctioned Countries-Deans Meeting (PDF)
- Administrative Regulation: Institutional Animal Care & Use Committee (PDF)
- Academic Affairs E.O. on Bio-Safety
- Financial Conflict of Interest (FCOI) Policy (PDF)
- CSULB's Federal-wide Assurance (PDF)
- Dear Colleague Letter re: New IRB Application Forms and IRB Training Requirement of 9/06 (PDF)
- Dear Colleague Letter re: Electronic Submission of Protocols to the Institutional Review Board for the Protection of Human Subjects of 11/23/10 (PDF)
- Dear Campus Community Letter re: Introducing IRBNet of 4/20/12 (PDF)