AI & XR Symposium Graduate Student Poster Session

Posters can convey both the opportunities and challenges presented by AI & XR technologies and their responsible use. Your poster should help attendees understand your project and what you learned from it. As you develop your proposal and poster, consider addressing:

• Technology or Tool
  What AI or XR technology, tool, platform, or approach are you exploring?
• Purpose
  How is the technology being used, and what are you trying to accomplish or understand?
• Academic Connection
  How does the project connect with your coursework, research, academic discipline, or professional preparation?
• Learning and Reflection
  What have you learned? What benefits and challenges have you identified? How might you use or build on this work in the future?
• Responsible Use
  Where relevant to your project, consider issues such as ethics, accessibility, privacy, bias, limitations, etc.
   

What Kind of Projects Can I Submit?

We welcome projects that explore the academic use or impact of AI, XR, or related technologies and tools. Your project can be:

• Research-based
• Applied or practical
• Theoretical
• Creative
• Prototype-based
• Work completed as part of a previous course
• A project you are planning to pursue in a future course
• An exploration of how AI or XR is affecting your discipline, industry, or future profession 

Project Information

Prepare the following information to submit the online Poster Session Proposal form:

• Project title
• Faculty mentor information. Your faculty mentor will also need to provide support or approval confirming the project's academic relevance. Faculty mentors will review the final poster prior to submission. 
• AI and/or XR focus
• Current status of the project
• Connection to your academic learning or field of study
• A brief description of your methods or approach
• What you anticipate learning or demonstrating through the project

How to Create Your Poster

The following are general guidelines on creating an academic poster. You can use whatever design application you feel most comfortable with to create your poster, such as MS PowerPoint, Adobe Photoshop, InDesign, or Express or other applications. However, submit your final design as a PDF file.

All poster printing costs will be covered by the symposium organizers.

Templates

These templates are not required, but they are a great starting point:

• Scientific Poster PowerPoint Templates by Poster Nerd
• Billboard Templates by Poster Nerd

Common Poster Sizes

Set up your file at one of the following dimensions with at least 300 dpi for best print resolution. Export your final design as a PDF file to submit for printing.

Length x Width:

• 48" x 42"
• 42" x 42"
• 48" x 36"
• 42" x 36"
   

Font Size

The following are recommended minimum font sizes for each section of the poster for readability:

• Title: 85pt (depending on title length)
• Authors and origin: 56pt
• Sub-headings: 36pt
• Body Text: 24pt
• Captions: 18pt

Submissions will be reviewed for:

1. Eligibility
2. Fit with the AI & XR Symposium
3. A clear connection to academic learning
4. A meaningful plan for reflection on the use or impact of AI/XR

Applicants are scheduled to be notified of acceptance or non-selection by Tuesday, December 22, 2026. 

If Your Proposal is Accepted

Accepted presenters will prepare a final, print-ready poster and have it reviewed by their faculty mentor before submission. The final PDF poster file is due Friday, February 5, 2027. Posters may be returned to students for revisions before sending to print on Wednesday, February 10.

Do I need to have a completed project?

No. Projects can include work you have already completed as well as projects you plan to pursue in a future course. 

Can I submit something that isn't a traditional research project?

Yes. Projects may be theoretical, practical, research-based, creative, or prototype-based. 

Can I submit as part of a team?

Yes. Team projects are eligible. Your submission should identify a primary student contact and list all student contributors. 

Do I need a faculty mentor?

Yes. Each submission requires a faculty mentor who can confirm the project's academic relevance and review your final poster. 

Does my project have to use both AI and XR?

No. The session is designed for projects exploring AI and/or XR. 

Can my poster focus on the impact of AI or XR rather than building something?

Yes. A project may examine how AI or XR is affecting your discipline, industry, or future profession, provided that you make a clear connection to academic learning.