ProCard Calendar Due Dates
Statement cycle approval deadlines for the calendar years starting May 2026 and all of 2027 · All dates are calendar days (not business days).
Holidays and weekends do not impact the 10-day rule.
2026 ProCard Due Dates
- Statement Cycle: 4/24/2026 – 5/26/2026
- Submit Unavailable Window: 5/26 – 5/30/2026
- 1st Day Cardholder can Submit Report: 5/31/2026
- Cardholder Submit Deadline: 6/5/2026
- Direct Supervisor Deadline: 6/15/2026
- DOA Approver Deadline: 6/25/2026
- Exception Approver Deadline: 7/5/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 5/27/2026 – 6/23/2026
- Submit Unavailable Window: 6/23 – 6/27/2026
- 1st Day Cardholder can Submit Report: 6/28/2026
- Cardholder Submit Deadline: 7/3/2026
- Direct Supervisor Deadline: 7/13/2026
- DOA Approver Deadline: 7/23/2026
- Exception Approver Deadline: 8/2/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 6/24/2026 – 7/23/2026
- Submit Unavailable Window: 7/23 – 7/27/2026
- 1st Day Cardholder can Submit Report: 7/28/2026
- Cardholder Submit Deadline: 8/2/2026
- Direct Supervisor Deadline: 8/12/2026
- DOA Approver Deadline: 8/22/2026
- Exception Approver Deadline: 9/1/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 7/24/2026 – 8/24/2026
- Submit Unavailable Window: 8/24 – 8/28/2026
- 1st Day Cardholder can Submit Report: 8/29/2026
- Cardholder Submit Deadline: 9/3/2026
- Direct Supervisor Deadline: 9/13/2026
- DOA Approver Deadline: 9/23/2026
- Exception Approver Deadline: 10/3/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 8/25/2026 – 9/23/2026
- Submit Unavailable Window: 9/23 – 9/27/2026
- 1st Day Cardholder can Submit Report: 9/28/2026
- Cardholder Submit Deadline: 10/3/2026
- Direct Supervisor Deadline: 10/13/2026
- DOA Approver Deadline: 10/23/2026
- Exception Approver Deadline: 11/2/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 9/24/2026 – 10/23/2026
- Submit Unavailable Window: 10/23 – 10/27/2026
- 1st Day Cardholder can Submit Report: 10/28/2026
- Cardholder Submit Deadline: 11/2/2026
- Direct Supervisor Deadline: 11/12/2026
- DOA Approver Deadline: 11/22/2026
- Exception Approver Deadline: 12/2/2026
- ProCard Processor: Upon final approval
- Statement Cycle: 10/24/2026 – 11/23/2026
- Submit Unavailable Window: 11/23 – 11/27/2026
- 1st Day Cardholder can Submit Report: 11/28/2026
- Cardholder Submit Deadline: 12/3/2026
- Direct Supervisor Deadline: 12/13/2026
- DOA Approver Deadline: 12/23/2026
- Exception Approver Deadline: 1/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 11/24/2026 – 12/23/2026
- Submit Unavailable Window: 12/23 – 12/27/2026
- 1st Day Cardholder can Submit Report: 12/28/2026
- Cardholder Submit Deadline: 1/2/2027
- Direct Supervisor Deadline: 1/12/2027
- DOA Approver Deadline: 1/22/2027
- Exception Approver Deadline: 2/1/2027
- ProCard Processor: Upon final approval
2027 ProCard Due Dates
- Statement Cycle: 12/24/2026 – 1/25/2027
- Submit Unavailable Window: 1/25 – 1/29/2027
- 1st Day Cardholder can Submit Report: 1/30/2027
- Cardholder Submit Deadline: 2/4/2027
- Direct Supervisor Deadline: 2/14/2027
- DOA Approver Deadline: 2/24/2027
- Exception Approver Deadline: 3/6/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 1/26/2027 – 2/23/2027
- Submit Unavailable Window: 2/23 – 2/27/2027
- 1st Day Cardholder can Submit Report: 2/28/2027
- Cardholder Submit Deadline: 3/5/2027
- Direct Supervisor Deadline: 3/15/2027
- DOA Approver Deadline: 3/25/2027
- Exception Approver Deadline: 4/4/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 2/24/2027 – 3/23/2027
- Submit Unavailable Window: 3/23 – 3/27/2027
- 1st Day Cardholder can Submit Report: 3/28/2027
- Cardholder Submit Deadline: 4/2/2027
- Direct Supervisor Deadline: 4/12/2027
- DOA Approver Deadline: 4/22/2027
- Exception Approver Deadline: 5/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 3/24/2027 – 4/23/2027
- Submit Unavailable Window: 4/23 – 4/27/2027
- 1st Day Cardholder can Submit Report: 4/28/2027
- Cardholder Submit Deadline: 5/3/2027
- Direct Supervisor Deadline: 5/13/2027
- DOA Approver Deadline: 5/23/2027
- Exception Approver Deadline: 6/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 4/24/2027 – 5/25/2027
- Submit Unavailable Window: 5/24 – 5/28/2027
- 1st Day Cardholder can Submit Report: 5/29/2027
- Cardholder Submit Deadline: 6/4/2027
- Direct Supervisor Deadline: 6/14/2027
- DOA Approver Deadline: 6/24/2027
- Exception Approver Deadline: 7/4/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 5/26/2027 – 6/23/2027
- Submit Unavailable Window: 6/23 – 6/27/2027
- 1st Day Cardholder can Submit Report: 6/28/2027
- Cardholder Submit Deadline: 7/3/2027
- Direct Supervisor Deadline: 7/13/2027
- DOA Approver Deadline: 7/23/2027
- Exception Approver Deadline: 8/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 6/24/2027 – 7/23/2027
- Submit Unavailable Window: 7/23 – 7/27/2027
- 1st Day Cardholder can Submit Report: 7/28/2027
- Cardholder Submit Deadline: 8/2/2027
- Direct Supervisor Deadline: 8/12/2027
- DOA Approver Deadline: 8/22/2027
- Exception Approver Deadline: 9/1/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 7/24/2027 – 8/23/2027
- Submit Unavailable Window: 8/23 – 8/27/2027
- 1st Day Cardholder can Submit Report: 8/28/2027
- Cardholder Submit Deadline: 9/2/2027
- Direct Supervisor Deadline: 9/12/2027
- DOA Approver Deadline: 9/22/2027
- Exception Approver Deadline: 10/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 8/24/2027 – 9/23/2027
- Submit Unavailable Window: 9/23 – 9/27/2027
- 1st Day Cardholder can Submit Report: 9/28/2027
- Cardholder Submit Deadline: 10/3/2027
- Direct Supervisor Deadline: 10/13/2027
- DOA Approver Deadline: 10/23/2027
- Exception Approver Deadline: 11/2/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 9/24/2027 – 10/25/2027
- Submit Unavailable Window: 10/25 – 10/29/2027
- 1st Day Cardholder can Submit Report: 10/30/2027
- Cardholder Submit Deadline: 11/4/2027
- Direct Supervisor Deadline: 11/14/2027
- DOA Approver Deadline: 11/24/2027
- Exception Approver Deadline: 12/4/2027
- ProCard Processor: Upon final approval
- Statement Cycle: 10/26/2027 – 11/23/2027
- Submit Unavailable Window: 11/23 – 11/27/2027
- 1st Day Cardholder can Submit Report: 11/28/2027
- Cardholder Submit Deadline: 12/3/2027
- Direct Supervisor Deadline: 12/13/2027
- DOA Approver Deadline: 12/23/2027
- Exception Approver Deadline: 1/2/2028
- ProCard Processor: Upon final approval
- Statement Cycle: 11/24/2027 – 12/23/2027
- Submit Unavailable Window: 12/23 – 12/27/2027
- 1st Day Cardholder can Submit Report: 12/28/2027
- Cardholder Submit Deadline: 1/2/2028
- Direct Supervisor Deadline: 1/12/2028
- DOA Approver Deadline: 1/22/2028
- Exception Approver Deadline: 2/1/2028
- ProCard Processor: Upon final approval
Notes & Approval Escalation Policy
* Direct Supervisor / Approver #1: If the Direct Supervisor does not approve within the 10 calendar days allowed, the report and approval responsibility will be sent to the next highest approver (supervisor's supervisor).
** DOA Approver / Approver #2: If the DOA Approver does not approve the report within 10 calendar days, the report will automatically be approved and sent on to the Exception Approver (if needed) or Accounts Payable.
ProCard Processor: Receives the report for review and audit as soon as the last approval is completed. Once fully approved and the Processor completes their step, the report is extracted to CFS in the overnight process and will appear in the Data Warehouse.
