FM Operational Update as of April 7, 2020

Published April 7, 2020

Thank you all for your hard work and continued efforts helping to meet the needs of the campus community. Amid all the daily announcements, please find below operational updates and reminders from the Financial Management team.

Hours of Operation

Financial Management team members are available Monday through Friday and are ready to serve the campus community during the primary hours of 8am to noon and 1pm to 5pm.

While the majority of the Financial Management team is working remotely and the entire team works remotely on Fridays, the following areas are open with a limited number of staff as follows:

  • Cashiering: Monday –Thursday from 8am to noon and 1pm – 5pm.
  • Student Financial Services: Monday – Thursday from 8am – noon and 1pm – 5pm.
  • Accounts Payable: Monday - Thursday from 8am to noon.

Purchasing

Office Supply Orders While Working Remotely

For office supplies requested while working remotely please direct the requestor to their appropriate administrator for email approval. With email approval, the purchase should be made on the department PCard and shipped to the employee home. This type of purchase is not restricted to Staples Office Supply. Do not order supplies to be held on campus for pickup.

Office Supply Orders for On-Campus Department Operations

For on campus operations office supply requests should continue to go through the Staples Online order system. The Receiving Department will contact Procurement, Angelina.Escalera@csulb.edu, to coordinate the delivery to your building.

Sparkletts

If your office is currently telecommuting and you need to add a temporary hold on your Sparkletts delivery, please Sign in to your account and click on the bottom left side of the page on the tab, "Skip Your Next Delivery". For more assistance, please contact Angelina.Escalera@csulb.edu.

Accounts Payable

Remote Approvals – Instructions for AP approval routing information. The continued use of electronic submission and approval of your invoices is greatly appreciated.

Additionally, please encourage employees to sign up for an electronic funds transfer (EFT) when submitting their reimbursements. This will allow their funds to be deposited directly into their bank accounts and they will be paid faster than having to receive a check in the mail. The Direct Deposit Authorization (XLSX) form is located in SSO and can be submitted electronically.

CMS Financial Services

CMS Financial Services will be conducting its annual review of users and their security roles assigned in the Common Financial System (CFS) and authorized departments in Data Warehouse (DWH). An email will be sent on Monday, April 13, 2020, to all CFS approvers with responses due by May, 1, 2020