My Media Library
Kaltura is a cloud-based tool for creating, sharing, and managing video and audio files. Kaltura is integrated into BeachBoard and can be accessed through the "My Media Library" link on the BeachBoard Home Page navigation bar. "My Media Library" contains all of the media uploaded to your BeachBoard courses. All your media in the My Media Library is automatically synced to Kaltura MediaSpace.
Instructions for Using Kaltura in BeachBoard
Select the Add New drop-down menu on the right of the page and select Media Upload.
Browse your computer for media files:
When you select a file to upload, a progress bar will appear. While the file uploads, enter basic information about the video including name, description, and tags to help you organize your Media Library. Select Save.
Choose whether to make the video Private or Published.
- Private will keep the video visible to only you.
- Published will allow you to push the video into the Course Gallery of any courses you are currently enrolled in, including those taught in previous semesters. Check the boxes next to any course(s) where you wish to push the video. Save changes.
Begin uploading another file by selecting Choose another file at the bottom of the page.
Adding Youtube Videos
Select the Add New drop-down menu on the right of the page and select YouTube.
Add the link of the video into the designated field and select Preview. Refer to the process detailed in the ‘Uploading Media’ section to finalize your upload.
Please note: CSULB had a legal duty to ensure that official content, such as media provided via a BeachBoard course, does not violate copyright law. The University Library's Copyright and Fair Use page contain information regarding what's already available from existing campus resources, what constitutes fair use, the TEACH Act, and where to go for support regarding copyright.
The Video Quiz feature lets you insert basic assessments into your videos in addition to providing simple editing features.
Select the Add New drop-down menu in either your Media Library or any Course Gallery and select Video Quiz.
Select any media where you want to insert a quiz.
Alternatively, you can select the edit options next to any video in your Media Library or Course Gallery and then select the Launch Editor button next to the player to access the Video Quiz tool.
Accessing the tool by any of the means mentioned above will bring up a window that includes the Video Quiz tool and a basic Video Editor. On the right side of the page, you will see two icons corresponding to each tool. The cube icon will access the Video Quiz tool and the scissors icon will launch the Video Editor tool.
After selecting the Video Quiz icon on the left, click the Start button in the middle panel. Three sections should appear: Details, Scores, and Experience. Expanding any of these three sections will present you with a set of options to customize your quiz (see example below). Peruse and select these options as you see fit.
To build the quiz, select any point in the timeline displayed at the bottom of the page. You can use the viewer on the right panel to preview an exact point in the video. You can use the slider above the timeline to expand or compress the size of the timeline to help you pinpoint an exact location.
Once you’ve determined a point, click the “+” icon in the middle of the viewer.
You will be prompted to enter the question text and responses. You can select the “+” icon to add additional responses. To cancel out of the screen, select Delete. Once you’re done, click Save.
The question will be notated on the timeline with a blue icon.
Repeat this process for additional questions and select Done at the top right of the screen to apply your settings.
The Video Editor allows you to trim the ends of a video. Click and drag the grey sliders at the ends of the timeline displayed at the bottom of the page to trim the media to your liking. Be sure to click Save or Save a Copy at the top of the page to apply your settings.
Linking Video Quizzes to Grade Items
IMPORTANT NOTE: It is not recommended to embed videos with built-in quizzes into the Rich Text Editor. Quiz attempts submitted through the embedded video may create unwanted grade items in your grade book.
In order to link your video quiz to a grade item, make sure that the New Content Experience is disabled. The New Content Experience can be disabled by selecting the drop-down arrow at the top right of the page:
In "classic" view, on the Add Existing Activities button, select the arrow to activate the drop down menu. Then, select Add My Media:
In the pop-up window, select Media Gallery to view the videos you have published to the course:
Choose Select next to any video. This will insert a link to the video into your course module:
A link to your video will be created in your Content area. Select the newly generated link.
On the following page, scroll down and under the Activity Details section, there will be an option to Add a grade item on the right:
If you need to delete the grade item, be sure to go back to the linked page under Content and set the option to No Grade. This will break the association and allow you to delete the grade item from the grade book.
In your list of videos in your Media Library, you will see two icons to the right of each video entry. The pencil icon will allow you to edit the video while the trash icon will delete the video permanently from the library.
Please note: Deleting a published video from My Media Library will also remove the video from any courses to which it was published.
Use the Kaltura Capture tool to create your own videos, presentations, and podcasts. Everything captured is uploaded to your BeachBoard Media Library and available to share with students.
To access Kaltura Capture:
- Find and click the "My Media Library" link in the horizontal menu of your BeachBoard homepage.
- Select the Add New drop-down menu on the right of the page and select Kaltura Capture.
When you enter your Media Library, you will see a list of your uploaded videos. Select the thumbnail image of any Private video. Under the video player, select the Actions drop-down menu and select Publish.
Select the Published radio button. A list of all courses you are enrolled in will appear. Select whichever courses you want to publish the video to and select Save at the bottom of the page.
When a video is uploaded, it will go through an automated captioning process. The captions will automatically be implemented into your video upon completion. Please note that the time to process and implement captions varies depending on the length and content of the video.
In either the Course Gallery or your Media Library, select the thumbnail of any video you wish you edit the captions for. Below the player, select Actions and select Edit.
Select the Captions tab and then select Edit Captions. For more information on how to use the caption editor, please visit Kaltura's official support page.
Once the captions for a video are generated, you can download a copy of the transcript. Enter your Media Library and select the video you would like to download the transcript from. Below the video player, select the tab labeled Attachments.
Be sure to download ‘transcript_en.txt’ by selecting the corresponding download icon on the far right.
Uploaded media will automatically generate tags depending on what was produced in the automated captioning process. Tags are intended to help organize your content. Edit the tags by clicking the pencil icon in your Media Library next to any video. The bottom field will display all tags associated with that video. Select “X” next to any tag to remove it. You can also add tags by entering three or more characters into the field.
Searching for videos using Tags
Both the Course Gallery, My Media Library, and Playlist areas include fields where you can search for content. Searching for a tag will display anything associated with that tag. Tagging media with either a course number, subject, or week number may be a good idea to help organize your videos.
Access more editing options for any media through your Media Library. The various editing options are listed in a navigation bar below the player. Each tab offers a set of options to customize your video. For the purposes of this walkthrough, three of the more elaborate tabs will be covered: Collaboration, Downloads, and Timeline.
This tab allows you to have Co-Editors or Co-Publishers:
- Co-Editors can edit the entry's details, trim media, replace media, edit captions, edit chapters, and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can also see the analytics page for the media they co-edit.
- Co-Publishers can publish media to their courses’ Media Galleries.
Select Add Collaborator under this tab. The pop-up window offers a field for you to find a specific user and the ability to select whether you would like that user to be a Co-Editor and/or Co-Publisher. Select Add to apply your changes.
This tab allows you to choose the quality of the media when it’s downloaded by other users. Select any/all of the available options and select Save to confirm your changes.
This tab allows you to organize your video into chapters for your students to navigate through. You can also add slides to specific points in the video where your students will be shown a picture-in-picture view of the media and the slides. Students will be able to switch the focus of the viewer between the main video and the presentation slides during these sections of the video. To add a Chapter, select any point in the timeline and select the bookmark icon located on the left of the timeline.
You will be prompted with a set of options to fill out for that specific chapter. Be sure to click Save to apply your changes.
To add slides, choose a point on the timeline and select the slide icon on the left.
A set of options will appear for you to fill out. Select the upload icon on the left to upload your presentation. Be sure to select Save to apply your changes.
Both sets of options include a View In Player button that lets you preview the video. Experiment with the viewer to see how chapters are displayed and how to switch between the slides and video in the picture-in-picture mode.
The Course Gallery
The Course Gallery is where course-specific media is listed. Within each course, find the Course Gallery by selecting the Media drop-down menu link in the navigation bar.
To add videos to a course, select the Media tab and select Add Media on the right of the page.
You will see all of the media from your Media Library that has not been published to this course. Check the boxes next to any media you wish to pull from your Media Library into this course.
Then select Publish on the top right of the page.
Alternatively, you can select the Add New drop-down menu on the right of the page and select Upload Media, YouTube, or Video Quiz to add media.
Under the Media tab in the Course Gallery, you’ll be shown a grid view of all of your videos published to this course. Hover over any image and select one of these:
- pencil icon to edit the video.
- trash icon to remove the media from the course’s Course Gallery.
Please note: Removing media from the Course Gallery does not remove it from your My Media Library. If the removed video is not published to any other course, it will be set as Private in your Media Library.
Add videos from your Course Gallery directly into your Content area or embed videos directly into rich text editor within BeachBoard.
Adding Videos to Content
1. In the Content area of your course, select the module in which you would like to insert a video.
On the Add Existing Activities button, select the arrow to activate the drop-down menu. Then, select Add My Media:
2. In the pop-up window, select Media Gallery to view the videos you have published to the course:
3. Choose Select* next to any video. This will insert a link to the video into your course module:
*If you’re using the New Content Experience, choose any module and select Add Existing near the top left of the page:
Then, select Add My Media on the next screen:
4. In the pop-up, select Media Gallery and choose Select next to your video of choice.
5. In the Content tab, enter the module where you wish to create a page with embedded media. Select the New drop-down menu and select Create a File.
Embedding in Rich Text Editor
IMPORTANT NOTE: It is not recommended to embed videos with built-in quizzes into the Rich Text Editor. Quiz attempts submitted through the embedded video may create unwanted grade items in your gradebook.
To embed a video in any rich text editor, select the Insert Stuff button:
In the pop-up window, select Insert My Media.
In the pop-up window, select Media Gallery (selecting My Media will link the embedded video to your Media Library and will cause access issues for your students.)
Select the drop-down menu on the right of any video to choose the size of the embedded element.
You will be prompted with a preview of how the video will appear on your page.
- Select Insert to finalize the embedding process.
- Select Save and Close at the bottom of the page to post the page in your module.
Create playlists, access analytics for specific media, or import media from other courses in Course Gallery by selecting
at the top right of the My Media page and then selecting the desired option.
icon mentioned above, select Edit. Select the Playlists tab.
Select Create New on the right of the page and then select Manual Playlist.
A window will pop-up where you can enter a Title, Description, and Tags for the playlist. Select Add Media to choose which published content you would like to add to the playlist. Select Add next to any media to add it to the playlist.
Creating playlists is another method to organize your videos for your students. For example, you can create a playlist for a set of videos that a student much watches for any given week. Please note that all of your playlists will be displayed in the Course Gallery under the Home tab.
Editing/ Deleting Playlist
When you enter the Playlist tab, you will find a list of all your existing playlists. To the far right of each entry, you will find both the edit (pencil) and delete (trash) icons. Select either one to perform the desired action.
The Analytics tool gives you a snapshot shot of how users are engaging with the Course Gallery as well as provides some user-specific statistics.
Selecting this option will bring up a window displaying all other courses you are enrolled in that currently have videos in their Course Gallery. Select the course you wish to import videos from and select Import. Please note that this will import all videos from that course’s Course Gallery.
IMPORTANT NOTE: Using the Import/Export/Copy Components tool will not copy over your videos from the Course Gallery. Any pages in your course that have embedded videos from your Course Gallery or Media Library will not work after performing a course copy. You will need to re-embed videos as needed throughout your course. If you have a lot of video content in your course, we recommend you create playlists in your Course Gallery organized by week/module/unit and point your students to via media directly through the Course Gallery.