Identify Activity That Will Require
Augmentation in FY 2001-02

PRESERVATION OF PRE-1988 ACADEMIC RECORDS

Third year of three year funding request.

The University maintains Permanent Record Cards for students who were enrolled prior to the implementation of the student information systems (1988). This is the sole academic record for these students. Currently, these records only exist in hard copy, and many are quickly deteriorating. Additionally, the vault is not large enough to handle their storage. As a result, the University is not in compliance with “Vital Records Protection” (Government Code and Governors’ Executive Order) since these records are at severe risk in case of fire, flood, or general mishandling/loss.

To improve service to students and eliminate potential University risk, we are in the process of imaging these documents with an optical backup stored off site. We seek funds for the staffing to complete this important project.

	FY 99/00	FY 00/01	FY 01/02
Funds Requested:	$47,000	$47,000	$47,000

Expenditure Categories

Permanent Funding
One-Time, Non-Recurring Funding
Previously Funded
FTEF	# $
Support Position (Staff & MPP)	# $
Other Personal	$47,000
Oper. Exp./Equip.	$
Total	# $47,000
Priority 9 University Mid-Range Goals: Planning Area IV