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Creating a New PDF Document
Creating a New PDF Document from Microsoft Word 2003
The majority of the PDF files on the web are probably created in Microsoft Word. The good news is that it is possible to create accessible PDF files in Microsoft Office, as long as the following requirements are met:
The file must be accessible. That includes providing alternative text for images, proper headings, appropriate link text, etc. For more information, please read the tutorials on Microsoft Word.
It is important to create a "tagged" document, so when a document is converted to PDF format from MS Word, it will be accessible to screen readers. The settings will only need to be set up one time.
To check conversion settings in Microsoft Word 2003
Open a document in MS Word.
Format Word document per the Word tutorial.
Once Word document is formatted, choose "Adobe "PDF" and "Preferences"
On "Settings" tab, check Bookmarks, Links, and Enable Accessibility and Reflow. Not available in Acrobat 07: Fully Functional and Quick and Simple PDF.
On the "Security" tab, if Permissions are applied, check enable text accessfor screen reader devices for the visually impaired.
On "Word" tab, check Convert cross-refences, Convert footnote, and Enable advanced tagging.
On "Bookmarks" tab, check Convert Word Headings ... and set indent levels.
Now save your document as an accessible PDF.
If you have questions or would like assistance, please Contact ITSS.
Information on this page provided with permission by WebAIM.
