Creating and Deploying Surveys

New : Watch a closed captioned movie that shows you how to create and deploy Survey

Step One: Add a Survey

1. Login to BeachBoard. https://beachboard.csulb.edu/
2. Under My Courses, click the name of the course into which you would like to create a test.
3. Click the course's Control Panel link.
4. Under Assessment, click the Survey Manager link.
5. Click the Add Survey button .
6. Key in the test's name [required], description, and instructions. The instructions should be identical to the instructions you would give your students for an in-class, paper-based test and should inform your students of how to take the test, what outside materials are or are not allowed, what time limit the students have to complete the test [if any], etc.
7. Click the Submit button

Step Two: Set the Creation Settings

Once you add a test, BeachBoard automatically opens the Survey Canvas where you can add, modify, or remove questions. [You can return to the Survey Canvas at any time by clicking on the Survey Manager link in your course Control Panel and then clicking the Modify button to the right of the test's name.]

Before you create your first question, you need to the set the test's options, such as question feedback, categorization of questions, and default point value.

1. Click the Creation Settings link to the right of the Go button at the top of the Survey Canvas page.
2. Select the appropriate options:
   
   • Add images, files, and external links to questions - Select this check box to include the option to attach images, files, and external links to questions.
   • Add images, files, and external links to answers - Select this check box to include the option to attach images, files, and external links to answers.
   • Add categories, topics, levels of difficulty, and keywords to questions - Select this check box to include the option to create categories for questions. This option also enables instructors to add keywords to questions. When searching for questions from a Question Pool or other tests, instructors may search for questions by category and keyword.
   • Specify random ordering of answers - Select this option to make random ordering available for answers included in this test. If selected, an option to randomize the ordering of answers appears when questions are created.
   • Specify horizontal or vertical display of answers - Select this option to make answer display options available for this test. If selected, an option to display answers horizontally or vertically [default] appears when questions are created.
   • Specify numbering options for answers - Select this option to numbering options available for answers included in this test. By default, test answers do not a letter or number preceding those answers.
3. Click the Submit button.
4. BeachBoard displays a receipt showing what settings have been changed. Click the OK button to return to the Survey Canvas.

Step Three: Add Questions

In the Survey Canvas [which you can access at any time by clicking on the Survey Manager link in your course Control Panel and then clicking the Modify button to the right of the survey's name.] there is a pull-down list that lets you add several different types of questions to your survey. Choose the appropriate question type and click the Go button.

• To add a question between existing questions, click the drop-down menu in the Add Question menu, select a type of question to add, and click the Add Question Here button in the location where the question should appear.
• To change the order of the questions, click the drop-down list to the left of a particular question. Select a new order for the questions using the numbers in the drop-down list.
• To modify a question, click the Modify button to the right of the question.
• To remove a question, click the Remove button to the right of the question. A confirmation box will appear. Removing a question is irreversible.

BeachBoard offers the following question types:

• Calculated Formula Questions
• Calculated Numeric Questions
• Either/Or Questions
• Essay Questions
• File Response Questions
• Fill in Multiple Blanks Questions
• Fill in the Blank Questions
• Hot Spot Questions
• Jumbled Sentence Questions
• Matching Questions
• Multiple Answer Questions
• Multiple-Choice Questions
• Opinion Scale/Likert Questions
• Ordering Questions
• Quiz Bowl Questions
• Short Answer Questions
• True/False Questions
• From a Question Pool or Assessment Questions
• Upload Questions

Step Four: Deploy the Survey

To deploy a test to the students,

1. Access your course's Control Panel
2. Under Content Areas, click the Assignments link.
3. In the Select: pull-down list in the upper right corner of the screen, choose Survey.
4. Click the Go button.
5. In the Add Survey window, click on the survey you would like to deploy. If you have not yet created a test, click on the Create button and please return to Step One: Add a Survey
6. Click the Submit button.
7. BeachBoard will display a receipt showing the survey has been successfully added. Click the OK button.
8. Click one of the Modify Survey options link

• Survey Options allow the Instructor to modify the name and description of a Test, as well as, set up the availability, presentation, and feedback for a Test. These options are only available once a test is added to a Content Area.
• After a Test is added, the Modify Test page appears, select Modify the Survey Options to open the Test Options page. To make modifications to existing Test Options select Modify next to the Test in the Content Area.

Instructors have the following Survey Availability options:

• Make the link available - Select Yes if this test will ever be given to the Students. If this option is set to No, the test will never be available to the students. Instructors may make the link available, then use the Display After and Display Until fields to limit the amount of time the link appears.
• Add a new announcement for this Survey - Select Yes to create an Announcement about the test. The Announcement will include the date and state "an Assessment has been made available in [Course area that includes the link to the Assessment]". This Announcement will appear in the course Announcements.
• Allow multiple attempts - This option allows Students to take the test multiple times.
• Force Completion - Students must complete the test the first time it is launched if Force Completion is selected. Students may not exit the test and continue working on it at a later date. The Save button is available for Students to save the test as they work through it, but they may not exit and re-enter the test. If the Force Completion option is enabled, it is noted and explained to the students at the top of the test. If Force Completion is not enabled, students may save their progress and complete the test at another time.
• Set Timer - Select this check box to set a time limit for finishing the test. If this option is selected, enter the amount of time to allow for the test in the hours and minutes boxes below. The time elapsed is displayed to the student during the assessment. A one-minute warning is also displayed as students approach the time limit.
• Display After - Select the date and time when the test will become available to students. This field is optional; the instructor may control availability through the Make the link available option without setting specific dates.
• Display Until - Select the date and time the test will be made unavailable to Students. This field may be left blank.
• Password - Select this check box to require a password for Students to access this test. If this check box is selected, enter a password in the field below. Passwords cannot be longer than 15 characters. Passwords are case sensitive.

Instructors have the following Self-assessment Options:

• Include this test in Gradebook score calculations - Select this check box to include this test in the Gradebook calculations and weighing.

Instructors also have the following Survey Feedback options:

• Status
• Submitted Answers

Finally, instructors have the following Survey Presentation options:

• Presentation Mode: All at Once - This presents the entire test on one screen. This is NOT recommended.
• One at a Time Display - This displays the test one question at a time [highly recommended]. The screen includes navigation tools to move between questions. The Submit button will only appear on the last page of the Test.
• Prohibit Backtracking - This prevents students from returning to questions they have already answered. If backtracking is prohibited, the buttons <<, <, or >> do not appear to Students during the test. These buttons will appear if backtracking is not prohibited.
• Randomize Questions - This displays questions in a random order each time the Assessment is taken.

Once you have set the Survey Availability, Survey Feedback, and Survey Presentation options, click the Submit button. This completes the survey deployment process.

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