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Attendance in BeachBoard

About Attendance

The Attendance tool enables you to create registers that track attendance for activities within your organization or course. You can track attendance for any number of activities and customize your registers to suit your needs.

The Attendance tool is flexible and convenient. You define the sessions, attendance thresholds, and applicable users for each register. You can view a summary of the results from one convenient location.

Use the Attendance tool to:

  • create sessions to track attendance
  • define attendance statuses for your activities
  • grade user attendance
  • view attendance results
  • track users that have poor attendance

Attendance Help Topics

Creating and Managing Attendance Registers and Sessions

Create attendance registers to track attendance for your course-based activities, such as a mandatory weekly chat session or optional discussion seminar.

Creating and Managing Attendance Registers and Sessions

Understanding Attendance Schemes and Statuses

Attendance schemes provide the criteria for marking attendance in a register. Each attendance register uses one attendance scheme, which you assign when creating a new register. The register defines the applicable users and sessions, and the attendance scheme defines the attendance statuses that you can give to users for each session.

For example, a simple attendance scheme defines two possible attendance statuses: present and absent. If you were to apply this scheme to an attendance register, you would have two options for marking attendance for the register’s sessions. Users that attend a session would be marked as present and users that do not attend would be marked as absent.

Understanding Attendance Schemes and Statuses

Creating and Managing Attendance Schemes and Statuses

You can create more complex schemes that define more statuses such as late and authorized absent. This provides flexibility to accommodate a wide range of attendance options.

Creating and Managing Attendance Schemes and Statuses

Setting a Default Attendance Scheme

The System Scheme is initially set as the default attendance scheme for all org units. As you create new schemes, depending on your permissions, you can change the default schemes for your courses as you see fit.

The default scheme is automatically inserted as the active selection in the Attendance Scheme drop-down menu when creating a new attendance register. If you delete your course’s default scheme then the organization’s default scheme automatically becomes the course’s default scheme.

Setting a Default Attendance Scheme

Managing Attendance Data

Manage your course attendance data from the attendance data page. From here, you can view all of the attendance results for your register, search for specific users, access My Attendance pages, and access each session’s attendance data page.

Managing Attendance Data

Understanding the % Attendance Calculation

The % Attendance field is calculated by adding the total assigned % for each status and then dividing it by the number of statuses that have an assigned %.

Understanding the % Attendance Calculation