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Proposal Submission

Proposal Submission

All graduate students (master’s, credential, certificate, and doctoral) are encouraged to participate, regardless of where they are in their research projects.  The conference is based on the assumption that research projects are at different stages of development:

  • Early Stage: The researcher has identified a research topic; crafted research questions; conducted a literature review; and has identified, or is in the process of identifying, a methodology to collect and analyze data.
  • Advanced Stage: The researcher is collecting and analyzing data, or has completed the data gathering and analysis activities, and is developing conclusions for the project and implications for the field.

Presentation Formats

Four presentation formats are available that coincide with the different stages of research. Described in more detail below, roundtable discussions are available for students whose research projects are in the Early Stage. The oral presentations and poster sessions are available for students whose research is in the Advanced Stage.

Roundtable Sessions – Early Stage

Roundtable sessions involve discussion and interaction among presenters working on a common set of research issues, problems, or themes. Proposals accepted for a roundtable session will be grouped into tables, with 3-5 presenters each, organized around shared topics.

Each roundtable will have a designated Chair (i.e., CSULB faculty member), who is knowledgeable about the research method or area. The role of the Chair is to facilitate interaction and participation. Each roundtable session is scheduled for 60 minutes.

Presentation technology is not provided for roundtables, and presenters are strongly encouraged to make a one-page summary handout of their projects available for other presenters. If you plan to use a laptop, please be sure the battery is charged, as a power source will not be provided.

3-Minute Oral Presentations – Advanced Stage

In 3-minute oral presentation sessions, authors whose research is in the Advanced Stage present abbreviated versions of their paper or film/video, followed by a Q&A session from the audience. Students who opt to present a PowerPoint are allowed to use no more than three PowerPoint slides during the 3-minute presentation. Each oral presentation has a Chair, whose role is to keep track of time and moderate the Q&A.

The 3-minute oral presentation will include 6-8 individual presentations. The 60-minute timeframe includes 3 minutes per presentation and a Q&A session.

In the case of multiple-authored proposals, more than one individual may present. However, multiple presenters must divide among themselves the total time available (3 minutes). Presenters will have access to audio-visual equipment, including a laptop and projector.

10-Minute Oral Presentations – Advanced Stage

In 10-minute oral presentation sessions, authors whose research is in the Advanced Stage present extended versions of their projects, followed by a Q&A session from the audience. Each oral presentation has a Chair, whose role is to keep track of time and moderate the Q&A. Each 10-minute oral session includes 3 individual presentations. The 60-minute timeframe includes 10 minutes per presentation and a Q&A session.

In the case of multiple-authored proposals, more than one individual may present, however, multiple presenters must divide among the presenters the total time available (10 minutes). Presenters will have access to audio-visual equipment including a laptop and projector.

Poster Sessions – Advanced Stage

Posters allow for presenters whose research is in in the Advanced Stage to visually communicate the purpose, research approach, data sources, and outcomes of a scholarly or applied research project.

Poster sessions combine visual display of materials with the opportunity for individualized, informal discussion of the research throughout a 60-minute session. Proposals accepted for poster sessions will be grouped by the program chair into appropriate poster sessions.

Individual presenters set up displays representing their projects in a large area with other presenters. Due to the physical configuration of this type of session, additional audiovisual equipment, such as a screen or LCD projector, will not be provided.

Submission Guidelines

  • Students who wish to present in any format (3- or 10-minute oral presentation, roundtable, or poster) at the conference must submit a proposal (1,000-word maximum) to be uploaded onto the GSRC website no later than Friday, October 5, 2018 (midnight). Students will receive notification of the status of their proposal on or before Friday, October 19, 2018.
  • Students whose poster submission is accepted must upload their poster content to the GSRC website no later than Monday, November 5, 2018 in order to receive poster printing (free). Otherwise, students are expected to coordinate poster printing on their own.

What to Include in Your Conference Proposal

Your conference proposal should address, in 1,000 words or less, the questions listed below which are based on the rubric that the program committee will use to assess conference submissions. Of course, not all of the questions will be relevant to every proposal. However, you should do your best to address as many of them as possible.

 

Roundtable Presentation (Early Stage)

  • Why is the topic, issue, or problem addressed by your study important?
  • What are the objectives and/or intended outcomes of your study?
  • What data sources, evidence, objects, or materials will you (potentially) use?
  • What are your anticipated results and/or conclusions?
  • What is the scholarly or scientific significance of your study? How does your work contribute to the scholarly discussion in your field?

Poster and Oral Presentations (Advanced Stage)

  • What are the objectives or purposes of your study?
  • What perspective(s) or theoretical framework(s) do you employ in your study?
  • What methods, techniques, or modes of inquiry do you use in your study?
  • What were your results and/or conclusions? If your study is ongoing or in-progress, what are your anticipated results and/or conclusions?
  • What is the scholarly or scientific significance of your study? How does your work contribute to the scholarly discussion in your field?

After Submitting Your Proposal

Students can expect to receive notification of the status of their proposal on or before Friday, October 19, 2018. Note that students whose proposal are accepted to the conference, will not need to submit a final paper to participate in the conference.