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California State University, Long Beach
Dean of Students
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CAMPUS REGULATIONS I - II

CSULB Regulations for Campus Activities, Student Organizations & the University Community

  1. CLUBS AND ORGANIZATIONS

    Students seeking recognition for a new student organization shall follow the procedures as outlined in the document Procedures for Recognition of New Student Organizations.

    1. Forms are available in the Office of Student Life and Development, USU-215;
    2. The recognition process includes approval by the director of Student Life
      1. University recognition and use of the university name.
      2. Use of campus services, facilities and grounds for programming.
  2. CLUB SPORTS

    Procedures for the establishment of club sports shall be as follows:

    1. Initiate the process by completion of Section A(above), which includes filing the document Application for Forming a New Sports Club;
    2. University partners (Facilities Management and venue operators) will be consulted to determine impact on facilities, current usage trends and potential space allocation;
    3. Follow the guidelines referenced in the CSU Sport Clubs Model Manual, including obtaining the necessary insurance as required in CSU Executive Order 1068;
    4. The director of Club Sports and Recreation will make a recommendation to the director of Student Life and Development regarding recognition of a proposed club sport.
  3. STUDENT ACADEMIC DEPARTMENTAL ASSOCIATIONS

    Procedures for the establishment of the student academic departmental associations shall be as follows:

    1. Student academic majors from a department will submit a petition of application containing the signatures of at least 12 students who are majors of that department;
    2. A student academic departmental association may also be established by the consent of the college department without going through Procedure C.1. (above) if the department offers a major, minor or certificate in the subject. Exceptions must be agreed upon by the dean of the college and the associate vice president/dean of students;
    3. A student academic departmental association must have a properly ratified, written constitution on file in the Office of Student Life and Development;
    4. Recognition for purposes of:
      1. University recognition and use of university name.
      2. Use of campus services, facilities and grounds for programming.

    When the above conditions have been met, the group shall be recognized as the student association of that department. In case of disagreement in matters of recognition, the issue shall be decided by the associate vice president/dean of students.

  4. FRATERNITIES, SORORITIES, HONOR SOCIETIES, COORDINATING COUNCILS, STUDENT ACADEMIC DEPARTMENTAL ASSOCIATIONS

    Fraternities, sororities, honor societies, coordinating councils and student academic associations request approval of their constitutions and bylaws from the associate vice president/dean of students. Follow the recognition procedure available from the Office of Student Life and Development. Fraternities and sororities receive recognition through the Greek Expansion Process. The university, in consultation with the Greek Council(s) determines when Greek expansion may occur. For a copy of the Greek Expansion Process documents or to inquire about possible expansion, contact the Office of Student Life and Development.

  5. ANNUAL REGISTRATION FOR STUDENT ORGANIZATIONS

    1. All student organizations must be registered and in “good standing” with the Office of Student Life and Development for the following privileges:
      1. To maintain university recognition;
      2. To use the university name as permitted;
      3. To use campus services, facilities and grounds;
      4. To apply for ASI grants;
      5. To have a representative vote on a coordinating council (if applicable).
    2. The registration process with the Office of Student Life and Development is as follows:
      1. Maintain an up-to-date BeachSync Organization Registration Profile of the organization with a minimum of four officers and one member or another officer listed for a total of five on the Registration Profile;
      2. File the Registration Profile by October 1, 2014. If any organization fails to meet the deadline, it loses “good standing” privileges until the Registration Profile is completed and submitted;
      3. Submit the Alcohol Regulation Compliance Agreement (ARCA) and Faculty Advisor Agreement concurrently with the Registration Profile. At least the five students listed on the Registration Profile (reference E.2.a. above) and the faculty/staff advisor must sign the ARCA;
      4. One organization officer must attend the annual Student Organization Orientation;
      5. For Greek letter social organizations only, in addition to Section E.2. a through d(above), submit the Fraternity and Sorority Registration Packet;
      6. Any organization that elects new officers must submit an updated Registration Profile within three weeks of the election to remain in “good standing.”
  6. UPDATING CONSTITUTIONS AND BYLAWS

    All student organizations must update their constitutions and bylaws every five years from the last date of recognition or update. Updated documents must be submitted for all necessary approvals to the Office of Student Life and Development.

  7. NAME CHANGE FOR STUDENT ORGANIZATIONS

    Recognized clubs, organizations or student departmental associations wishing to change their names must contact the Office of Student Life and Development for necessary procedures.

  8. DISCRIMINATION

    No campus shall recognize any fraternity, sorority, living group, honor society or other student organization which discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation or disability. The prohibition on membership policies that discriminate on the basis of gender does not apply to social fraternities or sororities or to other university living groups. No campus shall recognize any fraternity, sorority, living group, honor society or other student organization unless its membership and leadership are open to all currently enrolled students at that campus. (California Code of Regulations, Title 5, Sections 41500-41503)

  9. HAZING

    Student organizations may not engage in hazing or commit any act that injures, degrades or disgraces any fellow student. For the definition of hazing see Regulation XXI in this publication.

  10. OFF-CAMPUS BANK ACCOUNTS

    All monies collected in the name of a student organization* for its activities must be used exclusively for the purpose of furthering the organization’s goals and objectives.

    1. Monies must be maintained in either an ASI agency account or a 49er Foundation account. An exception to this policy may be granted for student organizations that provide the university with documented permission to use the federal tax identification number of their parent organizations.
    2. All revenues generated through activities sponsored by the use of ASI funds must be deposited in the ASI Business Office.
    3. Student organizations may not conduct business of any kind through an off-campus bank account.
    4. The authorized officers who sign for expenditures from either an ASI agency account or a 49er Foundation account expressly represent that the funds are being used to further their organizations’ goals and objectives.
    5. Student organization officers are held personally responsible for the solvency of the club.

    *Note:  “Student organization” here refers to clubs and student organizations, club sports, student departmental organizations, fraternities, sororities, honor societies and coordinating councils.

  11. Financial Obligations to University and/or University Auxiliary

    If a student organization has a valid financial obligation to the university and/or to a university auxiliary which is not paid within 60 days of the due date, the university and/or its auxiliary may place a hold on providing further services to that organization until such debt is paid.
    In addition, said organization will be considered to be not in good standing with the Office of Student Life and Development and the Dean of Students Office. All access to the organization’s fiscal accounts may be suspended until the amount due is paid in full.

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Qualifications for Associated Student Body officers are derived from the California State University, Office of the Chancellor, AA-2012-05, dated March 27, 2012, and current university policy. These requirements are considered minimum qualifications to demonstrate academic involvement, achievement and progress. The university president may establish additional requirements.
All student representatives must be matriculated at the university, maintaining a minimum overall, on-campus cumulative 2.0 grade point average (GPA) at all times (cumulative 2.5 GPA for ASI offices), and a 2.0 GPA in every semester while in office, and in the semester prior to running for office and not be on academic, disciplinary or administrative probation.

Major Student Government Offices

Major student government offices include ASI president, ASI vice president, ASI treasurer, ASI chief of staff, ASI chief programming officer, ASI associate and chief justices, members of the ASI Senate and Academic Senate, University Union Program Council chair, University Student Union Program Council vice-chair, and others with primary fiduciary responsibilities (e.g., members of the Forty-Niner Shops Board of Directors the USU Board of Trustees), and the campus representative(s) to the California State Student Association (CSSA) and CSSA officers. College council chairs or presidents and Greek coordinating council chairs or presidents are also major offices.

  1. CANDIDATE UNIT LOAD

    Undergraduate candidates must maintain six semester units per term (semester) while running for office. Graduate and credential student candidates must maintain three semester units per term (semester) while running for office.

  2. CANDIDATE RESIDENCY

    Undergraduate candidates for a major office must have been enrolled on the campus and have completed at least one semester prior to the election or appointment, earning a minimum of six semester units during the year. Additionally, a candidate for ASI chief justice must have completed at least 54 units of college work. Graduate and credential students must be currently enrolled in a minimum of three semester units to be eligible.
    Undergraduate candidates who will be graduating at the end of the semester must be formally re-admitted to the university and their graduate department in order to seek office and subsequently assume the office to which they are elected or appointed.

  3. INCUMBENT UNIT LOAD

    The undergraduate student must earn six semester units of credit per term (semester) while holding office. Graduate and credential students must earn three semester units of credit per term (semester) while in office.

  4. CANDIDATE AND INCUMBENT MAXIMUM ALLOWABLE UNITS

    Undergraduate students are allowed to earn a maximum of 144 semester units or 120 percent as applicable toward Timely Graduation Policy units required for a specific baccalaureate degree objective, whichever is greater.
    Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than that number of units will no longer be eligible for major student government office.

Minor Representative Officers

Minor student officer positions include ASI program board members, ASI presidential cabinet secretaries, student representatives to the ASI Media Board of Trustees and Isabel Patterson Child Development Center Board of Trustees, student representatives to the University Student Union Program Council (excluding chair and vice-chair which are listed above as major positions), club and organization officers and captains of club sports. Minor office-holders do not have a residency requirement. All other requirements for holding a student office must be met.

  1. CANDIDATE UNIT LOAD

    Undergraduate candidates must maintain six semester units per term (semester) while running for office. Graduate and credential student candidates must maintain three semester units per term (semester) while running for office.

  2. INCUMBENT UNIT LOAD

    Undergraduate incumbents must earn six semester units per term (semester) while holding office. Graduate and credential incumbents must earn three semester units per term (semester) while holding office.

  3. CANDIDATE AND INCUMBENT MAXIMUM ALLOWABLE UNITS

    Undergraduate students are allowed to earn a maximum of 144 semester units or 120 percent as applicable toward Timely Graduation Policy units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than that number of units will no longer be eligible for minor student government office.

    Undergraduate candidates who will be graduating at the end of the semester must be formally re-admitted to the university and their graduate department in order to seek office and subsequently assume the office to which they are elected or appointed.

Dance and Cheer Teams and Mascot

  1. CAPTAIN AND MASCOT ELIGIBILITY

    The captains of the Dance and Cheer Teams and the Mascot must meet all eligibility requirements for Minor Representative Officers above.

  2. CANDIDATE AND INCUMBENT GRADE POINT AVERAGE AND UNIT LOAD

    Members of the Dance and Cheer Teams, excluding captains whose requirements are specified above, must:

    1. Maintain a CSULB 2.0 cumulative GPA;
    2. Enroll in and complete six units of credit during each semester if an undergraduate;
    3. Enroll in and complete three units of credit during each semester if a graduate or credential student.
  3. CANDIDATE AND INCUMBENT MAXIMUM ALLOWABLE UNITS

    Undergraduate students are allowed to earn a maximum of 144 semester units or 120 percent as applicable toward Timely Graduation Policy units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than that number of units will no longer be eligible for participation on the Dance and Cheer Teams or to serve as the CSULB Mascot.

    Undergraduate candidates who will be graduating at the end of the semester must be formally re-admitted to the university and their graduate department in order to seek office and subsequently assume the office to which they are elected or appointed.

System-Wide Committee Appointees

All students who serve on regular or ad hoc system-wide committees must meet the following criteria:

  1. CANDIDATE UNIT LOAD

    Undergraduate nominees must maintain six semester units while running for office. Graduate and credential students must maintain three semester units while running for office.

  2. CANDIDATE RESIDENCY

    Undergraduate nominees for system-wide committee appointment must have been enrolled in the CSU system and have completed one semester (two quarters) prior to the appointment, earning a total of six semester (or nine quarter) units during that year. Graduate and credential candidates must be currently enrolled on the campus in a minimum of three semester units to be eligible.

  3. INCUMBENT UNIT LOAD

    The undergraduate student must earn a minimum of six semester units per term (semester) while serving on the committee. Graduate and credential students must earn a minimum of three semester units per term (semester) while serving.

  4. CANDIDATE AND INCUMBENT MAXIMUM ALLOWABLE UNITS

    Undergraduate students are allowed to earn a maximum of 144 semester units or 120 percent as applicable toward Timely Graduation Policy units required for a specific baccalaureate degree objective, whichever is greater. Graduate or credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or degree objective, whichever is greater.

    Students holding more than that number of units will no longer be eligible to participate in system-wide committees.

    Undergraduate candidates who will be graduating at the end of the semester must be formally re-admitted to the university and their graduate department in order to seek office and subsequently assume the office to which they are elected or appointed.

Holding Offices Concurrently

Students may hold any of the following combinations concurrently.

  • • One major office and one CSSA office; or
    • One major office and one minor office; or
    • One CSSA office and one minor office.

However, a student may hold only one elected or appointed position in any branch (executive, legislative or judicial) of student government (ASI Bylaws Chapter II, Article VI, Section 3: available from the ASI Government Office, USU-311, (562) 985-5241.

Notification of Ineligibility

The associate vice president/dean of students and the director of the Office of Student Life and Development are responsible for calling to the attention of the officers and advisors of student organizations the names of students declared ineligible to participate in student government, clubs and organizations, college councils, recreation and club sport offices, the Dance and Cheer Teams, and the CSULB Mascot.
If a student officer is found to be ineligible to continue his/her term for the spring semester, he/she may file an appeal with the Eligibility Appeals Committee. There is no appeal process for candidates for student office who are declared ineligible to hold an office. However, a student who believes that an administrative error resulted in his/her being declared ineligible may ask the associate vice president/dean of students to investigate that error. For a grade change to be counted in a given semester, the professor must date the grade change no later than the date by which a student must declare his or her candidacy for office.

Appeals

The Eligibility Appeals Committee exists to consider exceptional circumstances concerning eligibility. The committee is composed of the following voting members: associate vice president/dean of students, who is the chair; university registrar; director of Judicial Affairs; psychologist from Counseling and Psychological Services; faculty representative appointed by the chair of the Academic Senate; and two student justices from the ASI Judiciary, invited by the associate vice president/dean of students. Designees may serve as necessary in consultation with the associate vice president/dean of students.
All eligibility appeals by student club and organizational officers will be held to the same exceptional circumstances as above, except that such appeals shall be heard by the associate vice president/dean of students or designee.
Students wishing to appeal their notice of ineligibility may obtain the CSULB Request for Appeal form from the Office of the Associate Vice President/Dean of Students, USU-219, (562) 985-8670 or from the Office of Student Life and Development, USU-215, (562) 985-4181.

Explanation of Terms

  1. For purposes of these regulations, “earned” means completed within the semester prior to the first day of the following semester.
  2. Summer and winter session units attempted may not be applied to the fall or spring semester minimum six units earned requirement.
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