Students seeking recognition for a new student organization shall follow the procedures as outlined in the document Procedures for Recognition of New Student Organizations.
Procedures for the establishment of club sports shall be as follows:
Procedures for the establishment of the student academic departmental associations shall be as follows:
When the above conditions have been met, the group shall be recognized as the student association of that department. In case of disagreement in matters of recognition, the issue shall be decided by the associate vice president/dean of students. .
Fraternities, sororities, honor societies, coordinating councils and student academic associations request approval of their constitutions and bylaws from the associate vice president/dean of students. Please follow the recognition procedure available from the Office of Student Life and Development. Fraternities and sororities receive recognition through the Greek Expansion Process. The university, in consultation with the Greek Council(s), determines when Greek expansion may occur. For a copy of the Greek Expansion Process documents or to inquire about possible expansion, contact the Office of Student Life and Development.
All student organizations must update their constitutions and bylaws every five years from the last date of recognition or update. Updated documents must be submitted for all necessary approvals to the Office of Student Life and Development.
Recognized clubs, organizations or student departmental associations wishing to change their names must contact the Office of Student Life and Development for necessary procedures.
No campus shall recognize any fraternity, sorority, living group, honor society, or other student organization which discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation or disability. The prohibition on membership policies that discriminate on the basis of gender does not apply to social fraternities or sororities or to other university living groups. (California Code of Regulations, Title 5, Sections 41500-41503).
Student organizations may not engage in hazing or commit any act that injures, degrades or disgraces any fellow student. See the university policy on hazing, under General Campus Policies and in Regulation XX in this publication.
All monies collected in the name of a student organization* for its activities must be exclusively for the purpose of furthering the organization’s goals and objectives.
*Note: “Student organization” here refers to clubs and student organizations, club sports, student departmental organizations, fraternities, sororities, honor societies and coordinating councils.
If a student organization has a valid financial obligation to the university and/or to an university auxiliary which is not paid within 60 days of the due date, the university and/or its auxiliary may place a hold on providing further services, to that organization until such debt is paid.
In addition, said organization will be considered to be not in good standing with the Office of Student Life and Development and the Dean of Student Office. All access to the organization ’s fiscal accounts may be suspended until the amount due is paid in full.
Qualifications for Associated Student Body officers are derived from the California State University, Office of the Chancellor, AAAR, dated August 29, 1997, and current university policy. These requirements are considered minimum qualifications to demonstrate academic involvement, achievement and progress. The university president may establish additional requirements.
All student representatives must be matriculated at the university, maintaining a minimum overall, on-campus cumulative 2.0 grade point average (GPA) at all times, and a 2.0 grade point average in every semester while in office, and in the semester prior to running for office, and not be on probation of any kind.
Major student government offices include A.S. president, A.S. vice president,
A.S. treasurer, A.S. chief of staff, A.S. chief programming officer and A.S. chief justice, members of the A.S. Senate and Academic Senate, editor of the Union newspaper, the general manager of K-Beach radio, and editor of Gold Mine Yearbook and others with primary fiduciary responsibilities (e.g., members of the Forty-Niner Shops Board of Directors, USU Board of Trustees, Isabel Patterson Child Development Center Board of Trustees, Student Media Board and other campus auxiliaries), college council chairs or presidents, and the campus representative(s) to CSSA. Additionally, a candidate for A.S. chief justice must have completed at least 54 units of college work.
Undergraduate candidates must maintain six semester units per term (semester) while running for office. Graduate and credential student candidates must maintain three semester units per term (semester) while running for office.
Undergraduate candidates for a major office must have been enrolled on the campus and have completed at least one semester prior to the election, earning a minimum of six semester units during the year. Additionally, a candidate for A.S. chief justice must have completed at least 54 units of college work. Graduate and credential candidates for office must earn six semester units per term (semester) of continuous attendance as a new graduate or credential student to be eligible. Graduate and credential students who received a bachelor’s degree or credential within the past three years from the same campus must have earned a total of 12 semester units during their last year as an undergraduate to be eligible.
The undergraduate student must earn six semester units of credit per term (semester) while holding office. Graduate and credential students must earn three semester units of credit per term (semester) while in office.
Undergraduate students are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater.
Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding over that number of units will no longer be eligible for major student government office.
Minor student officer positions include A.S. commissioners, A.S. presidential cabinet, A.S. associate justices, club and organization presidents and treasurers, and captains of club sports. Minor office holders do not have a residency requirement. All other requirements for holding a student office must be met. Students may hold a combination of one major office and one minor office concurrently. However, a student may hold only one elected or appointed position in any branch (executive, legislative or judicial) of student government ( A.S. Bylaws Chapter II, Article VI, Section 3; available from the A.S. Government Office, USU-311, (562) 985-5241).
Undergraduate candidates must maintain six semester units per term (semester) while running for office. Graduate and credential student candidates must maintain three semester units per term (semester) while running for office.
Undergraduate incumbents must earn six semester units per term (semester) while holding office. Graduate and credential incumbents must earn three semester units per term (semester) while holding office.
Undergraduate students are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding over that number of units will no longer be eligible for minor student government office.
All students who serve on regular or ad hoc system-wide committees must meet the following criteria:
Undergraduate nominees must maintain six semester units while running for office. Graduate and credential students must maintain three semester units while running for office.
Undergraduate nominees for system-wide committee appointment must have been enrolled in the CSU system for one year prior to the appointment, earning a total of 12 semester (or 18 quarter) units during that year. Graduate and credential nominees must have six semester (or nine quarter) units of continuous attendance as a new graduate student to be eligible. Graduate and credential students who received a bachelor’s degree or credential within the past three years from the same campus, must have earned a total of 12 semester units during their last year as an undergraduate to be eligible.
The undergraduate student must earn a minimum of six semester units per term (semester) while serving on the committee. Graduate students must earn a minimum of three semester units per term (semester) while serving.
Undergraduate students are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate or credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or degree objective, whichever is greater.
Students holding over that number of units will no longer be eligible to participate in system-wide committees.
The associate vice president/dean of students and the director, Office of Student Life and Development are responsible for calling to the attention of the officers and advisors of student organizations the names of students declared ineligible to participate in student government, clubs and organizations, college council and recreation and club offices.
The Eligibility Appeals Committee exists to consider exceptional circumstances concerning eligibility. The committee is composed of the following voting members: associate vice president/dean of students, who is the chair; university registrar; director of Judicial Affairs; psychologist from Counseling and Psychological Services; a faculty representative appointed by the chair of the Academic Senate, and two student justices from the A.S. Judiciary, invited by the associate vice president/dean of students. Designees may serve as necessary in consultation with the associate vice president/dean of students.
All eligibility appeals by student club and organizational officers will be held to the same exceptional circumstances as above, except that such appeals shall be heard by the associate vice president/dean of students or designee.
Students wishing to appeal their notice of ineligibility may obtain the CSULB Request for Appeal form from the Office of the Associate Vice President/Dean of Students, USU-219, (562) 985-8670 or from the Office of Student Life and Development, USU-215, (562) 985-4181.
