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CMS: Common Management System

Action / Reason Table

Action Code Description
PRC Completion of Probation
DTA Data Change
DEM Demotion
JED Earnings Dist Change
HIR Hire
JRC Job Reclassification
LOA Leave of Absence
PLA Paid Leave of Absence
PRC Pay Rate Change
POS Position Change
PRO Promotion
REC Recall from Suspension / Layoff
REH Rehire
RET Retirement
RFD Return From Disability
RFL Return From Leave
RWB Return From Work Break
STD Short Term Disability with Pay
SWD Short Work Break
SUS Suspension
TER Termination
XFR Transfer
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Completion of Probation - PRC

Rsn Description PIMS Map Intended Use
PRM Prob to Perm 430 Update non-faculty employee from probationary to permanent status
TEN Tenure 430 Update a faculty employee to tenure status
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Data Change - DTA

Rsn Description PIMS Map Intended Use
ANN Extend Anniversary Date 715 Extend employee's anniversary date due to dock / non-qualifying pay period
APR Temp to Prob/Perm Appt A50 Assign temporary employee to new prob/perm appointment
APT New Temp Appt A52 Assign any employee to new temporary appointment
CBI Collective Bargaining Idnetifier 126 To change an employee to new temporary appointment or reappoint an active employee in collective bargaining agreement
CCV Classification Conversion CRO Systemwide-initiated special use action
CNR Contract Revision A52-C Used to process a revised Temp Fac contract
CNV Conversion N/A Used for baseline conversion only
COR Correction -C Correct data on a previously entered job row
DNS SSI Denial 330 To deny an SSI prospectively or to reverse an SSI increase
EDU Education/Degree Update 712 Indicate an update to Education/Degree data
EPD Probation Adjustment 430 Used to adjust probationary codes and probation end date
EVL Track employee evaluation data N/A Campus optional code. Used to track local evaluation data and does not generate PPT/PIMS data.
EXN Extend NDI 645 NDI extension
EXT Extend Appointment 416 Extend temporary appointment/promotion/reassignment/reclassification
LIC License/Certification Update 560 Indicate an update to License/Certification data
LOA Extend Leave of Absence 645 Extend leave of absence
MOU Memorandum of Understanding CRO Data changes due to collective bargaining, arbitration outcomes, and/or specifically when agreed upon in the MOU between CSU and the collective bargaining unit.
NCS Non-Citizen Status 825 Employee History changes to employee Visa Permit Data
PRD On IDL/EIDL/TD, Partial Return to Work N/A On IDL/EIDL/TD, partial return to work
PRM Temp Reassignment/Reclass/Promo to Perm Assignment 416 Make a temporary reassignment/reclassification/promotion to a permanent assignment
PRN On NDI, Partial Return to Work A57 On NDI, partial return to work
RCC Retirement Code Change 505 Update an employee's retirement code
REO Reorganization 120 Employee-level department change (reorganization)
SSN SSN Change 105 Update an employee's social security number
STY Faculty Serving Terminal Year 430 Faculty member serving terminal year
TTP Temp to Perm Probation Status A50 Temporary appointee to permanent probation status per MOU
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Demotion - DEM

Rsn Description PIMS Map Intended Use
DIS Disciplinary Action A65 Demotion action, disciplinary reasons
LIU In Lieu of Layoff - EE Request A65 Demotion action in lieu of layoff, including employee elected
VOL Voluntary A65 Demotion action, voluntary reasons
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Earnings Distr Change - JED

Rsn Description PIMS Map Intended Use
FSC Fund Source Change 120 Used by Long Beach to denote Position change for the purpose of Pool ID/Funding; No PPT generated.
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Hire - HIR

Rsn Description PIMS Map Intended Use
APT Appointment A50-1 Hire for initial CSU appointment
CNV Conversion N/A Used for baseline conversion only
CON Concurrent Job A50-4 Hire into concurrent appointment(s)
PRI Appt Former Employee Prior PS A50-3 Rehire a former employee who was not converted into PeopleSoft
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Job Reclassification - JRC

Rsn Description PIMS Map Intended Use
ICP In-Class Progression A63 In-class progression
JCC Job Code Change A63 Process employee-level job reclassification or update POS row data
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Leave of Absence - LOA

Rsn Description PIMS Map Intended Use
CNV Conversion N/A Used for baseline conversion only
INV Involuntary Leave S42 Place employee on leave status to receive temporary disability allowance payments
FML FMLA/CFRA S45 Place employee on unpaid leave under CFRA/FMLA eligibility
LGA Loan to another Gov Agency S42 Place employee on unpaid leave for loan to another government agency
LIU In Lieu of Layoff S42 Place employee on unpaid leave to avoid layoff
MED Medical S45 Place employee on unpaid medical leave
MIL Military Service S44 Place employee on unpaid military leave
PER Personal S42 Place employee on unpaid personal leave
PRO Professional S42 Place employee on unpaid leave for professional purposes
REL Union Release S42 Place employee on unpaid leave for union business
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Paid Leave of Absence - PLA

Rsn Description PIMS Map Intended Use
ADM Administrative Paid Leave N/A Place employee on paid administrative leave
DFA Difference in Pay - AY S63 Place faculty on DIP leave for academic year
DFM Difference in Pay - 12 Mo/Less S65 Place faculty on DIP leave for 12 months or less
DFQ Diff in Pay - 2 Qtrs S62 Place faculty on DIP leave for two quarters
DFS Diff in Pay - 1 Qtr/Sem S61 Place faculty on DIP leave for one quarter/semester
FML FMLA/CFRA N/A Place employee on paid leave under CFRA/FMLA eligibility
LWP Leave with Pay N/A Leave with pay pursuant to policy / MOU
MED Medical N/A Document leave credit use during employee illness / injury prior to NDI/IDL/TD
MIL Paid Military Leave - up to 30 days N/A Employer paid temporary, emergency or indefinite military leave
PER Personal N/A Document leave credit use while on personal leave
PRO Professional N/A Place employee on paid leave for professional purposes
REL Union Release N/A Document union-reimbursed time off
RES Fac Research/Creative Activity S64 Place faculty on paid leave for research or creative activities
SBA Sabbatical - AY - 1/2 Pay S58 Place faculty on sabbatical leave for academic year at half pay
SBQ Sabbatical - 2 Qtrs - 3/4 Pay S59 Place faculty on sabbatical leave for two quarters at 3/4 pay
SBS Sabbatical - 1 Qtr/Sem - Full S60 Place faculty on sabbatical leave for one quarter/semester at full pay
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Pay Rate Change - PRC

Rsn Description PIMS Map Intended Use
CCV Classification Conversion CRO Systemwide-initiated special use action
CMI Campus Funded Merit (formerly PCI) SCR Campus funded performance increases
DCH Department Chair CRO To add, delete or change a Department Chair Stipend amount
DUT Duties out of Class (per R06 MOU) A60 Mandated salary increase pursuant to R06 MOU
EPI Extended Performance Increase SCR EPI (extended performance increase) pursuant to R06 MOU
EQU Equity Adjustment SCR Equity adjustment increase
FRE Temp Faculty Range Elevation SCR Temporary Faculty Range Elevation pursuant to Unit 3 MOU
GSI General Salary Increase GEN General salary increase
IRP In-Range Progression SCR Salary progression within a grade (range)
MAN Mandatory Increase (by order) SCR Mandatory increase by order of appropriate authority
MER Merit/Performance Increase SCR Merit / performance increase
 MHR Multiple Hourly Rates 955 Record multiple hourly rates for trade employees (not used at LB)
MKT Market Adjustment SCR Campus market adjustment increase
MOU Memorandum of Understanding CRO Pay Rate changes due to collective bargaining, arbitration outcomes, and/or specifically when agreed upon in the MOU between CSU and the collective bargaining unit.
PLF Partial Leave - Professional S43 Place employee on partial leave for professional reasons
PLM Partial Leave - Family Medical S43 Place employee on partial leave for medical reasons
PLP Partial Leave - Personal S43 Place employee on partial leave for personal reasons
PRT PreRetirement Reduction in Time Base A61 Participant in preretirement reduction in time base program
RED Red Circle [5 years] Decrease A60 Salary decrease upon expiration of red circle rate provision
RPL Return from Partial Leave A59 Return employee from partial leave
SPC Student Pay Rate Change SCR Increase/decrease student pay rate
SSI Service Salary Increase/SISI MSA Service Salary Increase/Special In-Grade Salary Increase
TBC Time Base Change 405 Update time base (FTE and/or Standard Hours)
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Position Change - PRC

Rsn Description PIMS Map Intended Use
CCV Classification Conversion CRO Position level class conversion (update position and incumbents?)
ETR End Temporary Job Reclassification A60 End position level temporary job reclassification
ICP In Class Progression A63 Position level in-class progression (change salary grade within job code)
INA Position Inactivated N/A Position inactivated (update position only)
JRC Job Reclassification A63 Position level job reclassifications (update position and incumbents?)
NEW New Position N/A Add new Position (update position only)
REA Position Reactivated N/A Position reactivated (update position only)
REO Reorganization 120 Position level reorganization (update position and incumbents?)
TJR Temporary Job Reclassification A63 Position level temporary job reclassification
TTL Business Title Change N/A Position-level working title change (update position and display on incumbents)
UPD Position Data Update N/A Any other position data change (update position, possibly incumbents)
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Promotion - PRO

Rsn Description PIMS Map Intended Use
PRO Promotion A64 Denote a promoted employee
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Recall from Susp/Layoff - REC

Rsn Description PIMS Map Intended Use
SUS Reinstate from Suspension A58 Reinstate employee subsequent to suspension
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Rehire - REH

Rsn Description PIMS Map Intended Use
MAN Mandatory Reinstatement A58 Mandatory reinstatement by order of appropriate authority
RDR Reinstate from disability retirement A58 Reinstate from disability retirement
REH Rehire A50-3 Rehire separated employee
REL Reemployment from Layoff A58 Reemployment of employee subsequent to layoff
VDT Void Termination Record N/A Void termination record (no break in service but maintain history)
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Retirement - RET

Rsn Description PIMS Map Intended Use
DLL Disability - In Lieu of Layoff S71 Disability retirement to preclude layoff
DRT Disability Retirement S71 Retirement action due to disability
SLL Service - In Lieu of Layoff S70 Service retirement to preclude layoff
SRT Service Retirement S70 Service Retirement
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Return From Disability - RFD

Rsn Description PIMS Map Intended Use
BEX Return from NDI - Benefits Exp A57 NDI benefits expired, did not return to former class and / or timebase
IDO Ret from IDL - Off Pay Stat 565 Return employee from IDL (employee in off-pay status)
ONP Ret from TD - On Pay Stat 565 Return employee from Temp disability (employee on payroll at time of return)
RFT Ret from NDI - Full Return A57 Return employee from NDI - Full return to duty
TDO Ret from TD - Off Pay Stat 565 Return employee from Temp disability (employee in off-pay status)
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Return From Leave - RFL

Rsn Description PIMS Map Intended Use
LOA Return from Unpaid LOA A58 Return employee from an unpaid leave of absence
PDL Return from Paid LOA A59 Return employee from a paid leave of absence
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Return From Work Break - RWB

Rsn Description PIMS Map Intended Use
PDS Pending Approval 565 Return employee from SWB pending approval from appropriate authority
SWB Non-Disability Work Break A68 Return employee to active pay status following a non-medical short work break
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Short Term Disability with Pay - STD

Rsn Description PIMS Map Intended Use
CNV Conversion N/A Used for baseline conversion only
IDE IDL Enhanced 565 R08 employee on Enhanced IDL (EIDL)
IDL IDL 565 Non-R08 employee on IDL
IDS IDL w/Supplement 565 Employee on IDL with sick leave / catastrophic supplementation
ND1 NDI, no supplementation S49 Employee on NDI, no supplementation
ND2 New NDI benefit period, vacation exhausted S49 Employee starting new NDI benefit period, vacation credits exhausted, no supplementation
ND3 NDI, catastrophic leave supplement S49 Employee on NDI, catastrophic leave supplementation
ND4 New NDI benefit period, cat supplement S49 Employee starting new NDI benefit period, catastrophic leave supplementation
ND5 NDI, elected not to use vacation S49 Employee on NDI, employee elected not to use vacation
ND6 New NDI benefit period, no supplement S49 Employee starting new NDI benefit period, no supplementation
TDS Temporary Disability 565 Employee on TD, none / partial supplementation, including donated credits
TSU Temp Disability w/Supplement 565 Employee on TD, full leave credit supplementation, including donated
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Short Work Break - SWB

Rsn Description PIMS Map Intended Use
CNV Conversion N/A Used for baseline conversion only
OPS Off Pay Status S46 Place employee on short work break (employee in off pay status)
PDS Pending NDI/IDL/TD/Disb Ret 565 Place employee on short work break with pending medical action
PLA Pending Legal Action S46 Place employee on short work break with pending legal action
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Suspension - SUS

Rsn Description PIMS Map Intended Use
CNV Conversion N/A Used for baseline conversion only
SUS Suspension S85 Place employee on suspension for disciplinary reasons
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Termination - TER

Rsn Description PIMS Map Intended Use
AIL Sep by Agency in Lieu/Layoff S35 Separation by Agency in lieu of layoff
ALS Separation by Agency/MPP Employee S35 Separation by agency with administrative leave termination pay
AWL Auto Resignation/AWOL S21 Automatic resignation due to non-reported / unauthorized absence
CNL Cancelled Appointment S99 Cancelled appointment. Used only if no other historical actions are entered subsequent to Hire action.
CNV Conversion N/A Used for baseline conversion only
DEA Death S95 Death of employee
DIS Dismissal S41 Terminate employee for disciplinary/performance reasons
END End Temporary Appointment S31 End Temporary Appointment
FND Term Position per Fund Change S35 Terminate employee due to lack of funds
FNR Faculty - Contract Not Renewed S34 Terminate faculty employee pursuant to non-renewed contract
LIU In Lieu of Layoff S10 Voluntary separation in lieu of layoff
LLF Layoff - Lack of Funds S30 Layoff employee due to lack of funds
LLW Layoff - Lack of Work S30 Layoff employee due to lack of work
LTC Layoff - Temporary Closure S30 Layoff employee due to temporary closure
LVE Failure to Return from Leave S21 Terminate employee for failure to return from a leave of absence
MED Medical S10 Voluntary separation due to medical reasons
REJ Rejctd During Prob/NonRetentn S90 Reject non-academic employee prior to end of probation period
RSA Resign - Professional Advncmnt S10 Voluntary separation due to professional advancement opportunity
RSD Resignation - Dissatisfied S10 Voluntary separation due to dissatisfaction with CSU Policies
RSJ Resignation - Better Job S10 Voluntary separation due to better job opportunity
RSN Resignation S10 Voluntary separation
RSO Resign - Dissatisf w/Promo Opp S10 Voluntary separation due to dissatisfaction with promotion opportunities
RSP Resignation - Personal Reasons S10 Voluntary separation due to personal reasons
RSY Resignation - Better Pay S10 Voluntary separation due to better pay opportunity
SBA Separation by Agency S35 Separation by Agency
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Transfer - XFR

Rsn Description PIMS Map Intended Use
INV Involuntary Reassignment A60 Reassign employee involuntarily
LIU In Lieu of Layoff A60 Reassign employee by request to avoid layoff
MED Medical Reasons A60 Reassign employee for medical reasons
PPO Pay Plan Chg w/o Fin Settlemnt A60 Reassign 12/12 to / from AY, 10/12 or 11/12 (no settlement pay)
PPW Pay Plan Chg w/ Fin Settlemnt A60 Reassign AY to / from 12/12, 10/12 or 11/12 (with final settlement)
RPR Reinstatement - Prob Rejected A60 Reassignment, rejection during probation, reinstate to former class
RTA Reinstatement - Temp Reassign A60 Return to prior appointment upon expiration of temporary reassignment
RWV In Lieu - Recall Rights Waived A60 Reassign employee to avoid layoff with recall rights waived
VOL Voluntary Reassignment A60 Voluntary reassignment