Sample Email Clearance
The forwarded email will look something like this,
depending on how many addressees it
has been forwarded through for clearance.
Subject: [Fwd: [Fwd: [Fwd: Internal Clearance Form]]]
Date: Tue, 30 Jan 2001 11:18:27 -0800
From: Dean of College (or Designee) or Equivalent <-- This is an "electronic signature"
Organization: Office of University Research, CSU Long Beach
To: jimbrett@csulb.edu
--
Subject: [Fwd: [Fwd: Internal Clearance Form]]
Date: Tue, 30 Jan 2001 11:17:56 -0800
From: Department Chair<-- This is an "electronic signature"
Organization: Department of Humanties, CSU Long Beach
To: Dean of College
--
Subject: [Fwd: Internal Clearance Form]
Date:
Tue, 30 Jan 2001 11:17:22 -0800 From: Project Director<-- This is an "electronic signature"
Organization: Department of Humanities, CSU Long Beach
To: Department Chair
--
Subject: Internal Clearance Form
Date: Fri, 26 Jan 2001 16:47:56 -0800
From: "James R. Brett" <-- This is an "electronic signature"
Organization: Office of University Research, CSU Long Beach
To: Project Director
-- Project Director,
Here (enclosed) is the output document of the INTERNAL Clearance Form we have prepared for you. This document, when forwarded through the email accounts of the following persons, will acquire their "electronic signatures" indicating approval.
Based on the routing requested by your dean for proposals from your college, this Internal Clearance document should be forwarded sequentially to the following persons:
You to your Chair: (be sure to attach the FINAL budget, FINAL budget narrative, if any, and the FINAL Abstract of the proposal, or, if the proposal is very short, the FINAL version that sets forth the purpose and activities of the project.
Your Chair to your Dean: (the dean will circulate the Clearance Form within the College Office)
Your Dean to the Office of University Research: grants@csulb.edu
Your proposal indicates that some form of cost-sharing will be pledged to the project. Accordingly, an Internal Clearance Cost-Sharing Addendum has been prepared and will be emailed to you immediately. Please forward the Addendum through the same routing procedure as you route the Internal Clearance Form.
(or)
Your proposal does not indicate any form of cost-sharing, therefore no Internal Clearance Cost-Sharing Addendum has been generated for this project. If this changes, please inform me at once. An Internal Clearance Cost-Sharing Addendum will be generated and forwarded to you for routing parallel to the Internal Clearance Form.
Thanks. If you have any questions about "electronic signature" or routing of this Internal Clearance Form, please call the Office of University Research at x55314.
Jim Brett
--
James R. Brett, Ph.D., Director
Office of University Research
California State University, Long Beach
562-985-4833 fax 985-8665
http://www.ur.csulb.edu
Subject: Internal Clearance Form
Date: Fri, 26 Jan 2001 16:47:56 -0800
From: Person Initiating Clearance Form <-- This is an "electronic signature"
Organization: CSU Long Beach
To: Research Office (grants@csulb.edu)
LogNumber :=
AgencyDeadline :=2/15/2001
DateToSend :=2/10/2001
By whom :=Research
PI-Name :=Brett, James R.
Co-PI-Names :=Carolyn Dersch
PI-Dept. :=Univ. Research
Co-PI-Depts :=Research
PI-Phone :=x55314
PI-Email :=jimbrett@csulb.edu
ProjectTitle :=The Electronic Greensheet: ERA Comes to CSULB
Sponsor :=NIMH
ProposalCategory :=Other
ProposalType :=New
ContinuationOf :=
Proj.From :=2/15/2001
Proj.To :=indef
1-Direct :=1,000
2-Direct :=500
3-Direct :=250
4-Direct :=125
5-Direct :=63
1-F&A :=430
2-F&A :=215
3-F&A :=108
4-F&A :=54
5-F&A :=27
1-Rate :=43
2-Rate :=43
3-Rate :=43
4-Rate :=43
5-Rate :=43
1-TOTAL :=1,430
2-TOTAL :=715
3-TOTAL :=358
4-TOTAL :=179
5-TOTAL :=90
T-Total :=2,772
Reviewed :=lga
1-CollPers :=none
2-CollPers :=none
3-CollPers :=none
4-CollPers :=none
5-CollPers :=none
1-CollCash :=500
2-CollCash :=400
3-CollCash :=300
4-CollCash :=200
5-CollCash :=100
1-In-Kind :=none
2-In-Kind :=none
3-In-Kind :=none
4-In-Kind :=none
5-In-Kind :=none
1-Univ :=none
2-Univ :=none
3-Univ :=none
4-Univ :=none
5-Univ :=none
1-Other :=none
2-Other :=none
3-Other :=none
4-Other :=none
5-Other :=none
1-F&Aback :=185
2-F&Aback :=92
3-F&Aback :=46
4-F&Aback :=23
5-F&Aback :=11
UgStudents :=0
GradStudents :=0
OnCampusSite :=FEC-310
OffCampusSite :=none
OtherNewEquipment :=No
EquipmentNeed :=
OtherServices :=Yes
ServicesNeeded :=University Research web server
Animals :=No
HumanSubjects :=No
Conflict$Interests=No
GeneralResponsibility :=Yes
Applicant1 :=James R. Brett
Applicant1Email :=jimbrett@csulb.edu
Applicant2 :=Carolyn Dersch
Applicant2Email :=cdersch@csulb.edu
Applicant3 :=
Applicant3Email :=
ServUnit :=Jim Brett
ServUnitEmail :=research@csulb.edu
Chair1 :=none
Chair1Email :=
Chair2 :=
Chair2Email :=
Chair3 :=
Chair3Email :=
CFO1 :=Lou Caron
CFO1Email :=lcaron@csulb.edu
CFO2 :=
CFO2Email :=
CFO3 :=
CFO3Email :=
Dean1 :=Henry C. Fung
Dean1Email :=hcfung@csulb.edu
Dean2 :=
Dean2Email :=
Dean3 :=
Dean3Email :=
Foundation :=Lauren Ansorge
FoundationEmail :=lansorge@csulb.edu
Research :=James R. Brett
ResearchEmail :=jimbrett@csulb.edu
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