In general, a common standard of expression and typographical quality is desirable among the various academic publications of the University. The University Office of Publications has responsibility for preparing or advising in the preparation of the graphic components of University publications. The common standard of expression is American English as given in the American College Dictionary, American Heritage Dictionary, or Merriam-Webster's New Collegiate Dictionary.
The University Catalog of Undergraduate and Graduate Studies is the "publication of record" for the University. However, the catalog is neither a contract nor expresses the terms of a contract, explicitly or implicitly. The relationship of the University to the student is one governed instead by statutes, rules, and policies established by the California Legislature, the Trustees, the Chancellor, the President and their duly authorized designees. The University Catalog presents information arising from statute, rules, and policies, although the size of the catalog prohibits presentation of all of them. The catalog is issued under the authority of the Chancellor and the President. It is changed and updated by campus course-curriculum certifications, policy statements, Chancellor's Executive Orders, and "mandatory copy." "Editorial" changes are made in the catalog preparation process described below.
Production of the catalog is carried out in the Curriculum Office. Production schedule information is provided approximately one year in advance of the final deadlines for copy. Format of academic program information is provided separately. The general schedule for production of the University Catalog is shown in Attachment 1.1.
Typographical and content accuracy of catalog copy is the responsibility of the unit contributing it. Thus the departments and programs are responsible to their respective colleges for the production of catalog materials, whether through the curriculum process or written edits.
The authenticity of curricular information provided by departments rests with the Vice Provost for Academic Affairs and Dean of Graduate Studies.
The catalog editor will provide all academic areas with specific instructions concerning the method of making corrections to existing catalog copy. In general, the process is a mix between word-processing and standard editing. The catalog is self-published in the Curriculum Office with a staff of two. It is important, therefore, that the staff not be encumbered with heavy text keyboarding responsibilities, but rather that the ability to import prepared text from departments and other offices be used to best advantage. No changes to the academic requirements of a program may be made as an edit. These are all imported from approved certifications or policy statements. The thumb rule on whether to submit explanatory text via word-processing or by written edit is simply the rule of size. More than one line of text per paragraph should be word-processed; less than one line should be done by hand.
The 4-, 5- and 6-year academic plans for all undergraduate majors on campus are term-by-term depictions of courses in which students should enroll over the entirety of their academic career. A roadmap is updated when a formal curriculum certification changes the program's requirements, when there is a course number change, or when a course is dropped. The maps are linked to the online catalog.
Program Planners are advising worksheets for individual academic programs based on the current Catalog. They provide students with a summary of the academic requirements for which they will be held responsible for their "catalog year."
Program Planners are updated each year by the Curriculum Office reflecting the certified curriculum changes from the previous year. A "master copy" is sent to each department. It is the financial responsibility of each department to duplicate as many copies as needed.
The Schedule of Classes is the responsibility of Academic Support and is only published online. It can be viewed athttp://www.csulb.edu/depts/enrollment/registration/class_schedule/index.html. It provides a list of University courses to be offered during the specified term. Academic Support/Enrollment Services provides departments with instructions on building the department schedule.
Departments may develop departmental and program brochures, first-contact information flyers, student handbooks and other enrollment management materials used for advisement and clarification of departmental regulations.
Authority for publication of any document describing any University curriculum rests with the Vice Provost for Academic Affairs and Dean of Graduate Studies. Persons involved in the development of these materials should contact the Office of the Vice Provost for Academic Affairs and Dean of Graduate Studies for information regarding statements about the curriculum. The following policies regarding public relations and advisement materials are in force:
All enrollment, graduation, and other numerical or statistical data must be the same as those reported to the Office of the Chancellor, if reported at all. These data are available in the Office of Institutional Research.
All degree and program information must be exactly those given in the University Catalog. Detail of program requirements in departmental brochures should be consistent with the University Catalog or the current Program Planner.
In the production of departmental brochures, no representation of any kind may be made promising or suggesting success, under University auspices or with University assistance, in securing or maintaining employment as a result of enrollment in or completion of the academic program.
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