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System-Created Organizations
All students enrolled in a college and/or academic plan are
added to an organization identified by the college/plan. Enrollment
into these groups is done automatically and on a weekly basis. These
system-created groups are used by Colleges/Departments to share
information and to send mass email regarding academic, college and/or
departmental-related notices. However, use of email capability is now
restricted to an identified leader of the College/Department due to
email misuse by students.
BeachBoard Organization
Definition
In addition to directly supporting classroom
instruction, CSULB’s BeachBoard learning management system enables its
participants to build online connections between campus groups via
"Organizations."
Designating Organization Leader(s)
System-created organizations are set to unavailable until
the group has a designated leader or leaders. College organizations
require the Dean to designate those in the college authorized to send
email via the college level organization. Department organizations
require the Department Chair to designate authorized personnel to send
email via Department organizations. Colleges and Departments may not
designate students as authorized to send mail via these organizations.
Activating System-Created Organizations
- Use the Request to Manage a
System-Created BeachBoard Organization form to create and revise the system-created organization.
The form requires the submitter to:
- Identify a leader or leaders. Leaders must
be approved by the college Dean or Department Chair. Students may not be
designated as organization Leaders.
- Technology Service Desk will make available the
organization and contact the form submitter once college and department
approvals are received
BeachBoard Organizations' General Guidelines
- Membership in a system-created BeachBoard organization is
restricted to CSULB students, faculty, and staff.
- Only email related to academic college and
department topics may be sent via email.
- System-Created BeachBoard organizations will be
unavailable until a leader is identified.
- Students are blocked from sending email
through system-created organizations.
- All BeachBoard organizations are subject to the
university policies and any violation may result in the removal of the
BeachBoard organization and possible account suspension of those
involved. Student Regulations and policies are posted at Judicial Affairs
BeachBoard Organization Leader
Responsibilities
- Organization leaders are responsible for
maintaining and monitoring their organizations.
- "Send Email" should not be restored to the
students in any organization in which it has been disabled. Failure to
comply with this may result in the removal of organization manager
rights. This does not affect the ability of the authorized leader(s) to
use Send Email. "Send Email" can be accessed through the Control Panel.
Email Realities and Alternatives
- Anti-spam filters or incorrect email
addresses could keep email from reaching users. As an alternative,
consider using the Discussion Board or Announcements tool to contact
organization members.
- Email messages sent to large sets of
organization participants could take up to a week for delivery.
Disciplinary Action
A violation of university policies by a student and employee,
including faculty, in a BeachBoard organization shall result in
disciplinary action according to the CSULB Campus Computing Policy.
Examples of these policies are the following:
- User access to computing resources is
contingent upon prudent and responsible use.
- You may not use computing resources for any
illegal or proscribed act.
- You may not use computing resources for any
commercial purpose without prior written authorization from the
appropriate Vice President.
- You may not use any computing resource in a
way that is harassing [spamming] or threatening to another individual.