Click the Online Rooms link on your navbar.
If you do not have the Online Rooms link in your navbar, you can edit the Navbar to include the Online Rooms tool. (See Navigation for more information)
Rooms are managed using the List Rooms page. From the List Rooms page you can join rooms, add rooms, edit active rooms, and delete rooms. Once users join a room, they can watch presentations, share resources, and communicate interactively.
You can add new rooms to any course. However, rooms are only visible within their own course and cannot be shared across courses, sections, or groups.
When you add a room, you automatically become the moderator for that room. Once you add other attendees, you can change your role or delete yourself from the room. Note: Attendees (besides the creator) must be added manually.
To add a room:
Note: You cannot edit these dates once the room is active.
|Attendees raise their hand on entry||Select this check box if you want attendees to automatically raise their hand and produce an audible notification when entering the room.|
|All attendees join as Moderators||Select this check box if you want all attendees to join the room with the Moderator role.|
|Participants have unrestricted access to resources||Select this check box to grant participants access to resources, such as the whiteboard.|
|Moderators can view all private chats||Select this check box to allow Moderators to view all private chat messages in the room.|
|Moderators can edit and delete this room||Select this check box to allow Moderators to delete this room or edit the properties and attendees of this room.|
Note: Attendees (besides the creator of the room) must be added manually. If a user is not added as an attendee, they cannot access the room. See Adding and Managing Attendees for steps on adding attendees.
You can edit all properties of a room with a start date that has not passed. When a room is active you can edit its general and advanced properties, but you cannot edit its availability. Once a room’s end date passes, you can no longer edit that room.
From the Edit Room page, you can also access the Attendees tab.
Users require the Manage Rooms permission to edit a room, or they must be moderators with the Moderators can edit and delete this room option enabled.
To edit a room:
When you delete a room, attendees lose access to the room and its associated archives. Archives are still accessible if their visibility is set to public or users have the Manage Archives permission.
Users require the Manage Rooms permission to delete a room, or they must be moderators with the "Moderators can edit and delete this room" option enabled.
To delete a room:
On the List Rooms page, click the
Delete icon beside the room you want to delete.
Online room roles determine the types of things users can do inside an online room; they do not correspond to roles in BeachBoard. Unless you select the All attendees join as Moderators check box on a room’s Properties tab, the role listed beside an attendee is the role users receive when they enter the room. You can also change that role inside a room during a session, but that change only lasts until the end of the session.
There are two roles that attendees can have:
When you add a room, you automatically become the moderator for that room. Once you add other attendees, you can change your role or delete yourself from the room.
Attendees are users who have access to a room. Each room has its own list of attendees, and the room’s creator must add each attendee. There are two types of attendees:
A Moderator must manually send an email invitation to external attendees notifying them that they can join a room.
Only Moderators can add attendees.
You can also search for specific users using the Search For field in the Add Internal Attendees window.
Once you finish adding external attendees, notify them that they can join the room by sending an email invitation.
Tip: You can notify multiple external attendees at once by selecting the check boxes beside their names and clicking Email Selected Attendees in the attendee list table header.
Once you add attendees to a room, you can edit their online room roles from the Attendees tab. Only Moderators can edit attendees’ roles.
You can edit multiple attendee roles at once by selecting the check boxes beside attendee names and clicking the Edit Selected Roles icon in the attendee list table header.
Deleting attendees removes them from the attendee list for the room; they can no longer enter the room or see its archives if the archives are restricted.
If you delete attendees currently inside a room, the action does not remove them from the room. To remove an attendee from the current session, you have to enter the room.
If you want to remove attendees from the current session and stop them from returning, delete them from the attendee list before removing them from the room, otherwise they might re-enter the room before you can delete them from the attendee list.
Note: Within a session, you cannot remove attendees with the moderator online room role.
Users must be moderators to edit and delete.
To delete attendees:
You can delete multiple attendees at once by selecting the check boxes beside the attendee names and clicking on Delete Selected Attendees in the attendee list table header.
Archives are recordings made in a room. Since archives occur in the past, you cannot change their properties and attendee lists. However, you can edit their visibility, which determines whether an archive is available to all users in the course/organization or is restricted to just the attendees.
Archives icon in the Online Rooms area.
Attendees can click on an archive to passively view it, but can never join the room in an interactive way. If you were listed as an attendee for a room, possess advanced permissions, or if an archive is public, its name appears as a link on your List Archives page. To view an archive, simply click on its name.
Users require the Manage Archives permission to edit archive visibility.
To edit an archive
Users require the Manage Archives permission to delete archived rooms.
On the List Archives page, click
Delete beside the archive you want to delete.
For links to Collaborate documentation and User Guides, see our page on Collaborate. Orientation sessions and quick reference guides on how to use Collaborate are also available on the Collaborate web site.
In addition to this documentation and Help Pages, we have many support options available. Please contact us with any questions or concerns that you have regarding Collaborate, whether you are a student or instructor.
Our office is located in AS 120 and we are open for drop-in or appointments from 8am - 8pm M thru Th, and 8am - 5pm F during the spring and fall semesters. We are open 8am - 5pm M thru F during the winter and summer semesters. Feel free to email us at ITSS as well.