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California State University, Long Beach

Releasing Student Information

The Federal Family Educational Rights and Privacy Act allows CSULB to release "directory information" about current and former students to other people, organizations, and agencies (see the CSULB Catalog). Effective Fall 2003, CSULB designates the following items authorized by FERPA as Directory Information:

  • Student's name
  • Address and Telephone number (see below for conditions)
  • Major field of study
  • Dates of attendance, grade level, and enrollment status
  • Degrees, honors and awards received
  • E-mail address

Addresses and telephone numbers for currently enrolled students will be released to CSULB personnel and units solely for the purpose of conducting legitimate University business. They may not be shared with individuals or organizations outside the University except in accordance with the following provisions. Addresses and telephone numbers may be released for non-commercial use by individuals or organizations outside the University provided the requests for such information have been reviewed and approved by the appropriate University personnel. Requests from the academic offices of accredited educational institutions shall be reviewed by the Provost and Senior Vice President for Academic Affairs or designee. All other requests shall be reviewed by the Vice President for Student Services or designee.

In addition to the above, the Director of Athletics may provide information concerning participation of students in athletic events, including the height and weight of athletes. The University will also respond to requests for information regarding the employment status of students serving as Teaching Associates (TAs), Graduate Assistants (GAs), or Instructional Student Assistants (ISAs) and the departments that employ them. CSULB is also required by law to release specific information for U.S. military recruiting purposes and to comply with the USA Patriot Act of 2001.

To authorize the University to release other information to specific parties, contact Enrollment Services (BH-101) at (562) 985-5471.

Restricting Directory Information (FERPA)

FERPA, the Family Educational Rights and Privacy Act, allows you to restrict the release of certain personal or 'directory' information. You may indicate your restrictions online at "My CSULB". Select "FERPA Restrictions" under "Personal Portfolio." You will then have the ability to restrict all categories defined on the page, restrict specific categories, or select individual items. Click on the respective button for the categories or click on the checkboxes for individual items. You may release restrictions by clicking the Release All Restrictions button, clicking on Release All within a category, or clicking on a checkbox to remove an individual restriction.

If you do not have Internet access, your request for non-disclosure may be made on the "Authorization to Withhold Student Information" form, available in the Office of Enrollment Services.

CSULB Student Records Procedures (Campus Policy)

For more information about FERPA, as well as the campus policy and procedures to comply, please see CSULB Student Records Procedures.

The IRS

The Internal Revenue Service (IRS) requires the University to provide information about each student for use in determining tax credits and deductions.This information includes:

  • Social Security number
  • Tuition payment amounts
  • Payment of other expenses
  • Interest on any educational loans

Your Social Security Number

The California Code of Regulations (Section 41201, Title 5) and the Internal Revenue Code (Section 6109) require you to provide the University with your correct Social Security number.

The University uses your Social Security number to identify your academic records and to collect any debts you may owe to CSULB. The University also uses your Social Security number to file information required by the IRS as noted above.

The IRS may penalize any student who does not provide the University with his or her correct Social Security number.