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California State University, Long Beach

Academic Scheduling

Class Meeting Times Compliance

Standard start times for lecture/seminar classes are enforced as a way to minimize conflicts in student schedules and final exams, and to maximize classroom utilization. All lecture/seminar classes meeting Monday thru Friday before 5:00pm must be scheduled in compliance with Class Scheduling Policy Statement 99-24 and are closely monitored by Academic Affairs and Academic Scheduling. The Standard Scheduling Grid provides detailed information on class meeting times and should be referred to when deciding on class meeting times.

Classes not in compliance will not appear in the Schedule of Classes, and will not be available for students to enroll. Lab and activity sections are not currently monitored. However, they should also conform to the start times specified above whenever possible so that time conflicts do not prevent students from taking other classes.

Room type is not a consideration when determining compliance. Whether a lecture/seminar class meets in an All-University classroom or college/department proprietary space, it must still follow scheduling policy. The one exception is off campus classes, which are not monitored at this time.

Approved Exceptions

Exceptions, if any, require approval from Academic Affairs and must be submitted via a Request for Exception to Standard Class Start Time form. Classes that receive approval will be coded by Academic Scheduling. The Class Meeting Times Compliance Report (LBSR0689) identifies classes that are scheduled out of compliance.

Requests for exception must be submitted for each semester the class is offered, since the circumstances necessitating the exception will normally change. Departments are expected to make adjustments to their schedule the following term, so the circumstances that justified an exception will have been addressed and an exception will not be necessary.

An approved exception does not guarantee a room assignment. Most daytime meeting patterns continue to be impacted. Scheduling outside of standard times decreases the likelihood of room availability.

Resources

Making Sure Your Classes Are In Compliance

During online schedule building by departments/colleges:

  • Run the Class Meeting Times Compliance Report (LBSR0689) routinely during schedule building. Depending on the parameters you select, this report will list classes that are out of compliance and classes that have been approved and coded as exceptions.
  • Use the Class Meeting Times Compliance Report (LBSR0689) to identify scheduling errors that have placed your class out of compliance. For example:
    • Verify am/pm times are correct, that classes are scheduled in the afternoon instead of early morning, e.g. 2:00pm instead of 2:00am.
    • Verify classes are scheduled as an academic hour, e.g. 9:00am to 9:50am instead of 9:00am to 10:00am.
  • Move class start time into compliance.  For specific class meeting times, check the Standard Scheduling Grid. This grid shows correct start and end times for lecture/seminar classes offered during the day.  It is organized first by contact hours and then days offered.
  • Submit a request for exception to Academic Affairs if necessary.

At the end of online schedule building:

  • Review your schedule and promptly follow up on any classes that need an exception. Academic Scheduling will delete classes not in compliance without an approved exception before the class schedule is made available to students to view.

After registration begins:

  • When adding a new section or changing class meeting days and times, check the Standard Scheduling Grid before submitting a Schedule Change Request.
  • Submit Request for Exception to Standard Class Start Time form to Academic Affairs if necessary.
    • Indicate on the Schedule Change Request to Academic Scheduling, that a request for exception has been sent to Academic Affairs.
  • Classes that are out of compliance will not be added to the schedule until an approved exception is received from Academic Affairs.
  • Academic Affairs stops considering requests just prior to classes starting for the semester.

Understanding Class Components and Contact Hours

  • Sometimes a class is out of compliance because its contact hours do not match its start time. Pay attention to contact hours and course components. Check the Class Components tab on the “Adjust Class Associations” page in PeopleSoft to confirm contact hours for a class.
    • Lecture/Seminar classes are taught one contact hour a week for each unit earned. A 3 unit lecture/seminar class should be offered for 3 hours a week.
    • Multiple component courses split their contact hours between the primary and secondary component, e.g. lecture and lab. The lecture section of a multiple component class must start at a standard time. Example: a 3 unit course could have 2 contact hours for the lecture and 2 contact hours for the lab. Only the two contact hours for the lecture should be considered when determining a correct start time.