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California State University, Long Beach

Using Academics - Enrollment

Introduction

This guide covers the delivered Self-Service functionality for students to use to register into classes, be added onto a waitlist, drop from classes, and swap between classes. In addition, students can also plan for future enrollments to determine if they are ‘eligible’ to enroll in a course.

mycsulb provides an easy way to access, view, and update your registration information over the Internet. Once you have logged into mycsulb using your Campus ID and password, click on the "Student Center" link under "My Menu".

Browser Requirements: To access all the functions necessary for navigating in mycsulb, the internet browser on your computer must meet minimal browser requirements.

Note: Be sure pop-ups are enabled for your browser. Some functions use pop- up windows to process your requests.

Screen shot of the mycsulb Main Menu

The Student Center will allow you to:

  • Check to see if you have any registration holds
  • View your enrollment appointment
  • View and print your class schedule
  • Plan for future enrollment
  • Update your registration by:
    • Adding Classes
    • Dropping Classes
    • Waitlisting into Classes
    • Swapping between Classes
    • Editing Classes

Screenshot of the Student Center

Searching the Schedule of Classes

You can get up to the minute, detailed information on course offerings by clicking on the “Search” link in the Academics section or on the "Search for Classes" button in the Student Center.

The Schedule of Classes allows you to search by subject area, course, day or time, instructor, GE area, courses with available seats and much more!

Screenshot of Class Search page

Class Search Criteria

Course Number Search Options

The drop down menu will allow you to specify the criteria when looking up a Course Number:

  • contains: Enter a number to find a class that contains that value in the Course Number (e.g. 2 would yield any class with a 2: 102, 200, 220, 426)
  • greater than or equal to: Enter a number to find a Course Number equal to or greater than that number (e.g. 200 would yield 200, 334, 426)
  • is exactly: Enter the exact value of the Course Number (e.g. 200). This is the default selection.
  • less than or equal to: Enter a number to find a Course Number equal to or less than that number (e.g. 200 would yield 200, 10, 114 )

Open Classes Only

Uncheck this box if you would like to include classes that are already full.

The Additional Search Criteria allows you to search using an expanded list of search options including day, time and instructor information. Based on your search criteria, a list of classes will be returned. You will be shown basic information about the class, including day and time, room, and instructor.

Searching for GE Classes

To search for GE classes being offered in a GE category, you must click on the Additional Search Criteria.

GE Search Options

Screenshot showing an expanded "Additional Search Criteria" section

  • Course Attribute: General Education Requirement
  • Course Attribute Value: Select a GE category. The drop down menu displays a full list of GE areas.
  • You may further narrow your search using other fields.

Class Search Results

In addition to displaying the classes that meet your search criteria, the Search Results page also displays classes that are in your class schedule at the top of the page. It also displays classes you have added to your shopping cart. This can be helpful when building your class schedule, so you can see what times you already have classes scheduled.

Screenshot of Class Search Results

The search results icons indicate the enrollment status of the class.

  • Green circle representing an open class - Seats are available.
  • Blue Square icon to represent closed classes - Class and waitlist are full.
  • Wait List - Class is full; waitlist is available.

Note: The Waitlist icon will only display during the waitlist period. Once the Last Day to Waitlist has passed for the term, the class will display a status of Closed.

You can click on the section link for more detailed information on the class.

The search results will initially display the first three sections of the course. Click on the "View All Sections" link to display all sections offered.

View Enrollment Appointment

Your Enrollment Appointment(s) will determine when you can begin your registration activities for each term. You may click on the "Enrollment Appointment(s)" link to view more information on enrollment dates and deadlines.

Entering Freshmen and Transfer students must attend a SOAR session in order to register for classes for their first semester. Click on the "SOAR Sign-Up" under MyMenu to select a SOAR date or see your current SOAR confirmation.

Screen shot of the Enrollment Appointment box on the Student Center

Screen shot of the Term Information subtab in the Student Center, displaying student enrollment dates

Class Schedule Planner

To view a quick reference guide on using the Class Schedule Planner, click here.

Class Schedule Planner provides a variety of potential class schedules based on your class preferences and other time conflicts, such as work, sport, or family commitments. The Class Schedule Planner is only a tool to aid with the creation of your schedule and DOES NOT enroll you into classes. You will need to import your schedule into your shopping cart to begin the enrollment process.

Note: In order to use Class Schedule Planner, pop-ups must be enabled for your browser.

To begin planning your classes, click on the "Schedule Planner" button from the Plan tab in your Student Center.

Screen shot of the Plan tab, showing the schedule planner button

This will take you to a launch page.

Screen shot of the Schedule Planner launch page, showing the  Click Here button

The “CLICK HERE” button in Step 1 will open up the Scheduler Planner in another browser window.

Note: Be sure pop-ups are enabled for your browser.

Select the term of enrollment.

Screen shot of the Class Schedule Planner term selection page

Tip: Clicking on the "Go to Accessible Version" will allow users to view a text-only version of the Schedule Planner, which provides the same options and is fully navigable by the keyboard.

Screen shot of the Class Schedule Planner page

Course Status – indicates the seat availability of the class:

  • Open Classes Only – only includes classes that have seats available
  • Open & Waitlist Available – includes classes that have seats available, as well as classes that have space on the waitlist
  • All Classes – includes all classes, even those where the class and waitlist are full

Academic Group – provides a way to narrow down course choices to a specific college and career.

Term – identifies term for enrollment

Instruction Mode – Indicates how the class is being taught: Traditional (Face to Face); Hybrid (Face to Face & Online); Online Only

Courses

Search for and select courses you are interested in taking in the selected term. In the Course section, click on the “Add Courses” button.

Screen shot of the Class Schedule Planner page, with the Courses section highlighted

Select the Subject and Course and click the “Add Course” button.

  • Number next to Subject indicates number of courses offered by that department
  • Number next to Course indicates number of sections offered for the course.

Screenshot of the Add Course window

Repeat for all desired courses.

Once all desired courses have been added to the list, you can click the “View/Edit” link to view available sections and decide which sections you want to include when generating potential schedules.

Screen shot of a course displaying all scheduled sections

Note: You can hover over the information icon to view additional details on the course.

Breaks

Create custom breaks for days and times you do not want to take classes. In the Breaks section, click the “Add Break” button.

Screen shot of the Class Schedule Planner page, with the Breaks section highlighted

Enter a name for your break, select start/end times and days and click the “Save Break” button.

Screen shot of the Add Break page

Generate

You can generate and view all possible class schedule combinations based on the selected courses and requested break times. Check the boxes to the left of the courses and breaks you wish to include when creating potential schedules and click on the “Generate Schedules” button in the Schedules section.

Screen shot of the Class Schedule Planner, with requested courses and breaks

Hover over the magnifying glass to see a preview of what the potential schedule looks like.

Screen shot of generated schedules in the Class Schedule Planner, with an example of a potential class schedule

Check boxes and compare up to four different class schedule combinations.

Click the “View” link to see the full weekly schedule view, as well as instructor, meeting information, and updated class availability.

You can also lock in particular section(s) that meet your individual needs and re-generate a list of only those schedules that contain the locked section(s). Please note that this feature does not guarantee the preferred section. You must still complete the enrollment through MyCSULB.

Screen shot of the generated class schedules in the Class Schedule Planner, showing the "View " link

As you make changes to the Courses and/or Breaks, you can re-generate the listing of possible class schedules to meet your needs.

Once you find the schedule that best fits your needs, click the “View” link next to the Class Schedule you want. Continue the process by clicking on the “Send Schedule to Shopping Cart”.

Screen shot of a weekly grid of class schedule, showing the Send Schedule to Shopping Cart button

Verify that you would like to transfer the classes to your shopping cart by clicking OK.

Screen shot of the message requesting to transfer schedule to shopping cart

This will take you back to the launch page. Click on the "Course Enrollment" button.

Screen shot of the Schedule Planner launch page, showing the  Course Enrollment button

Select Term of Enrollment.

Screen shot of the term selection page on the Plan tab

Click on the "Import Cart" button. This will take you to the Enrollment Preferences for each of the class sections, where you can review the class(es) and check the box for Waitlisting, if applicable.

Screen shot of the Plan tab, showing the Import Cart button

The classes are now in your shopping cart.

Screen shot of the Plan tab showing requested classes in the shopping cart

Validate Your Shopping Cart

Once the classes are in your shopping cart, you can validate some or all of your classes prior to submitting them for enrollment – the system will run a check for possible conflicts and eligibility, allowing you to ensure that you are eligible to enroll into the selected class(es) Check the box next to the class(es) you wish to validate.

Make sure all registration holds have been cleared before validating your classes.

Screen shot of the Plan tab showing requested classes in the shopping cart, showing the validate button

It is important to note that validating your classes does NOT result in enrollment.

You will need to officially enroll in classes during your assigned appointment period.

You will see a Status Report that will indicate which class(es) are OK to add and which ones may have potential problems when you attempt to officially enroll in the class.  Be sure to read the message results to resolve any potential problems prior to enrollment.

Screen shot of the validation status report on the Plan tab

Once your enrollment appointment period has begun, you can proceed with Enrollment by simply checking the boxes next to the classes you wish to process and clicking on the "Enroll" button.

You can repeat the process to add additional courses as well.

Enroll

Through the Enroll link in the Student Center, you can view your current classes for the term, add a class, and place yourself on a waitlist.

Screen shot of the Academics section on the Student Center, with an arrow pointing to the "Enroll" link.

To begin registering in classes, click on "Enroll".

You will be prompted to select a term.

Screen shot of the term selection on the Add subtab

Click on the radio button for the corresponding term and click the "Continue" button.

Screen shot of the Add subtab, displaying the students Shopping Cart and Class Schedule.

Your Class Schedule for the selected term will display.  Icons indicate your enrollment status of the class.

Green check mark representing an Enrolled status- You are officially enrolled in the class.

Blue circle representing Dropped status- You have dropped the class from your schedule.

Orange triangle representing Waitlisted status- You are waitlisted for the class.

Search for Classes When Enrolling

You can search for classes by clicking on the "Search" button below the 'Class Search' option on the left side of your shopping cart. The basic search allows you to search using general class information. If you receive a "no matching values found" message, make your search less specific.

Screen shot of the Add subtab, displaying the students Shopping Cart

For additional assistance, see the Searching the Schedule of Classes section of this guide.

Note: When searching for classes during your enrollment period, you can click on the "Select Class" button on the Class Search Results page to add the class to your Enrollment Shopping Cart. If you are already enrolled in a class, the “Select Class” button will not appear for the section you are enrolled in.

Screen shot of Class Search results, displaying the "Select Class" button

Class Enrollment Options

  • Multiple Component Courses: For classes that require a related component (e.g. lab, activity, etc.), you must specify the related class section.

    Screen shot of Class Search results for a course with related class sections

    Click on the radio button in the left column to select the class.

  • Units: For classes with variable units, you may specify the number of units being taken.

Screen shot of Class Search Results for a class with Enrollment Preferences, displaying unit selection

Continue selecting classes until you have entered all the classes in which you would like to register, and then click on the "Proceed to Step 2 of 3" button.

Note: If attempting to add a course in which you a) currently have an incomplete grade; b) received a grade of C, B, A or CR; c) already repeated a course once at CSULB; or d) reached the repeat limit, you will be prevented from enrolling and will receive an error message. You will need to remove the course from your enrollment request in order to add other courses and complete your registration.

Confirm the classes you wish to add and click the "Finish Enrolling" button.

Screen shot of Step 2: Confirm classes page

Icons indicate the enrollment status of the class.

  • Green circle representing an open class - Seats are available.
  • Blue Square icon to represent closed classes - Class and waitlist are full.
  • Wait List - Class is full; waitlist is available.

Note: The Waitlist icon will only display during the waitlist period. Once the Last Day to Waitlist has passed for the term, the class will display a status of Closed.

Undergraduate students are subject to limits of course repetitions allowed during their entire CSULB undergraduate career.   If a student attempts to enroll in a class that goes beyond these limits, one of the following error messages will appear.

  • Undergraduate students may repeat courses only if they earned grades lower than a C. The following message will appear if you are attempting to enroll in a class in which you have received a grade of C or higher.
  • Screen shot of message indicating a Repeat of C or higher is not allowed for class

  • Undergraduate students may take a course no two times. After the student has enrolled in the course for the 2nd time, the following message will appear:
  • Screen shot of message indicating class cannot be repeated because total completed attempts allowed is exceeded.

  • Post-baccalaureate and undergraduate students may not re-enroll in a course for which they have received a grade of “I” (Incomplete) until that “I” has been converted to a grade other than “I” (e.g ., A-F, CR/NC). The following message will appear if you are attempting to enroll in a class in which you have received an “Incomplete” and it has not yet been resolved.
  • Screen shot of message indicating an incomplete grade was assigned for course and cannot repeat until resolved.

Enrollment Results

The system will display the status of each enrollment request. Be sure to review the errors and/or messages.

Screen shot of Enrollment Request status report

Possible Messages

  • The class is currently full. You may place yourself on the waitlist (see below for more information about waitlisting).

  • There is a time conflict between this class and one you are already enrolled in for this term.

  • A Requirement Designation (GE Indicator) was assigned; these are used to help the degree audit process and require no action on your part.

  • You have not met the Pre-requisites or Co-requisites for this class. Refer to the message details to see what the requirements are for the course. For further information, refer to the University Catalog or contact the Department.

Enrolling into a Waitlist

Enrolling into a Waitlisted classes will count towards your maximum number of units allowed for registration, but you will only be charged for fees based on your number of units "enrolled". Additional charges, if any, will be assessed if you are successfully enrolled from the waitlist.

Screen shot of Class Search criteria

Note: To see classes that are currently full, uncheck the "Open Classes Only" checkbox. Then you will see all classes offered for a course and can choose to waitlist in ones that are currently full.

To place yourself on the waitlist of a class, check the "Waitlist if class is full" checkbox and then click the "Next" button. If there is no space available in the class, you will be placed on the waitlist unless the waitlist is already full.

Screen shot of Enrollment Preferences for a Waitlisted class

If you were placed on a waitlist, a message will be returned indicating your position on the list.

Screen shot of Enrollment Request status report, showing student placed on waitlist

Note: Be sure to update your email address in the Personal Information section. Communications regarding changes to your registration will be emailed to your "Preferred" email address.

Screen shot of Personal Information section on the Student Center

Dropping a Class

From the Drop subtab, you can drop a class, whether you are on the waitlist or officially enrolled in the class. Simply check the box next to the class(es) you wish to drop. After Self-Service registration has ended, drops must be submitted in-person with the appropriate approvals.

Once you have selected the class(es) you wish to drop, click the "Drop Selected Classes" button.

Screen shot of the Drop subtab

Confirm the class(es) you wish to drop and click the "Finish Dropping" button.

Screen shot of the Drop selection page

The View Results page will indicate if the change has been made, and show any errors or messages.

Screen shot of the Drop results page

Swapping Classes

The Swap subtab allows you to switch between two different classes; these may be the same course (section change) or different courses.

If the class you are swapping into is not available or enrollment could not be completed, you will not be dropped from the class you want to swap out of.

Specify the class you want to swap into by Searching for a Class, Selecting from your Shopping Cart, or Entering the Class Number.

Screen shot of the Swap subtab

Once you have selected the classes you wish to swap, click the "Finish Swapping" button.

Screen shot of the Swap confirmation page

The View Results page will indicate if the change has been made, and show any errors or messages.

Screen shot of the Swap results page

Edit a Class

On the Edit subtab, you can change the number of units for variable unit classes. If all of your classes are set at fixed units, you will receive a message indicating "None of your classes may be updated at this time."

Specify the class you want to edit and click on the "Proceed to Step 2 of 3" button.

Screen shot of the Edit subtab

Select how many units you would like to enroll in and click on the "Next" button

Screen shot of the Enrollment Preferences page, displaying Unit selection

Confirm the class(es) you wish to edit and click the "Finish Editing" button.

Screen shot of the Edit Class Enrollment Options page

The View Results page will indicate if the change has been made and show any errors or messages.

Screen shot of the Edit Class results page

Viewing your Schedule and Enrollment Status

Once you are enrolled in classes or have made changes to your class schedule, you can view your current schedule and status. When you are on a waitlist, you will see a status of "Waiting" and your position on the waitlist. You can also see the day and time, room, date, and instructor information for all your requested classes.

Screen shot of My Class Schedule subtab

To see the Add / Drop / Withdrawal Deadlines for a class use the Description: deadlinesbutton.

Screen shot of the Academic Calendar Deadlines page

You can see a graphical schedule by clicking on the radio button next to "Weekly Calendar View" on the My Class Schedule page.

Screen shot of the student's class schedule in a Weekly Calendar view

Confirm your Schedule and Pay Fees

Always recheck your schedule after processing enrollment requests! Also, remember that you must pay your fees by the established deadlines to confirm your enrollment requests. Failure to do so will result in the cancellation of your classes.

My Textbooks

Through the ‘My Textbooks’ link in the Student Center, you can view the required and optional textbook(s) and supplemental material requirements for each of your classes as specified by the instructor.

Note: In order to view the textbooks for your classes, pop-ups must be enabled for your browser.

Screen shot of the Academics section of the Student Center

To view your textbooks, click on ‘My Textbooks’, located under the Enrollment heading. You will see the upcoming terms that you are enrolled or waitlisted in.

Screen shot of the My Textbooks tab, displaying term selection

Click on the radio button in the left column to select a term and click the ‘Continue’ button.

Screen shot of the Select Classes page on the My Textbooks tab

Select the classes that you wish to view and click on the “View/Order Textbooks’ button.

Note: The system automatically selects your enrolled classes. You may uncheck the box to the left of the class if you do not wish to view the textbook(s) for that class.

You also have the option to view textbooks for your waitlisted classes. To select, check the box to the left of the class.

When you click on the ‘View/Order Textbooks’ button, a new window will open up for the University’s 49ers Shops Bookstore ‘Express Textbooks’ page, where you can view and purchase your textbooks.

Note: In order to view the textbooks for your classes, pop-ups must be enabled for your browser.

Below is an example of the page that displays the textbooks for the classes, as specified by the instructor.

Screen shot of the Express Textbooks page for the Bookstore

Withdrawals/Repeats

All undergraduate students are subject to limits of Course Withdrawals and Course Repetitions. The following Withdrawals/Repeats Summaries allow students to monitor the allowable withdrawal and repeat limits.

You may view your withdrawal and repeats summary on the ‘Student Center’ page by selecting Withdrawals/Repeats from the options under ‘other academic dropdown list.

Screen shot of the Student Center, with the drop down menu highlighting "Withdrawals/Repeats"

Select Withdrawals/Repeats from the drop-down menu and click on the (>>) button next to the field. This will take you to the Withdrawals/Repeats Summary page.

Viewing the Withdrawal Summary:

The summary default is the Withdrawals tab

Screen shot of the Withdrawals page in the Student Center

The Withdrawal Summary consists of:

  • Overall Unit Limit displays the maximum Undergraduate Withdrawal Unit Limit allowed during your entire CSULB career.
  • Units Used displays total units for courses assigned W grades to date.
  • Units Available displays the remaining number of units that are still available for Course Withdrawal.
  • The Withdrawal Courses section lists all courses for which W grades have been received since Fall 2009.

For information on the requirements, see Dropping and Withdrawing from Classes.

Viewing the Repeats Summary:

Click the Repeats tab to view the Repeat Summary

Screen shot of the Repeats page in the Student Center

The top Repeat Summary consists of:

  • Grades Forgiven (the grade in the initial attempt is not included in the GPA) displays total unit limit, units used, as well as units still available for grade forgiveness.
  • Grades Averaged (the grades in all attempts are averaged into the GPA) displays total unit limit available, units used, as well as units still available for grade averaged.
  • Repeats from Enrollmentdisplays currently enrolled courses that may be subject to the repeat rules.

For detailed course information for each of the three categories of repeats, see the corresponding tables above. To view additional courses within the tables above, select View All.

For information on the requirements, see Repeating Courses.