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California State University, Long Beach

Faculty Center - Using My Teaching Schedule

My Teaching Schedule

The Faculty Center tab displays your teaching schedule. Once final exams schedules are generated, your Exam Schedule will also display.

Screen shot of an instructor's teaching schedule on the Faculty Center tab

To view your teaching schedule for another term, click on the "Change Term" button, select the appropriate term, and click on the "Continue" button.

Screen shot of term selection for an instructor's teaching schedule

Your teaching schedule will display the classes you are assigned to teach for the identified term.

By clicking on the icons to the left side of each class listed on your teaching schedule, your class roster or grade roster will be displayed.  Refer to the Icon Legend above your teaching schedule for the appropriate icon.

Screen shot of an instructor's teaching schedule on the Faculty Center tab

IMPORTANT!

You must be assigned as an instructor for the class in the Student Administration system for the class to appear on your schedule. If a class does not display on your schedule, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via mycsulb and will be available via beachboard the following day.

If a class has multiple meeting patterns, the class will appear multiple times in your teaching schedule.

The Class field displays the unique number which students use when enrolling in the class.

The Class Title field displays the title of the course as well as the class activity type, e.g. Lecture, Lab, Seminar, Activity, Supervision.

The Enrolled displays the number of students who are currently enrolled in the class.

The Days and Time field reflect the meeting pattern of the class.

The Room displays the classroom that is assigned to the course.

The Class Dates field displays the beginning and ending dates of the entire class or the specifics dates of an alternate meeting pattern.

Click on the link in the Class field (in the example above "POSC 479-02 (7349)" to see additional information about the class.

View My Weekly Schedule

You can see a graphical schedule (showing weekly days and times) of your classes by clicking on the "View My Weekly Teaching Schedule" link located below your teaching schedule on the main Faculty Center page.

Screen shot of instructor's schedule on the Faculty Center tab, pointing to View Weekly Teaching Schedule link.

The Show Week of field defaults to the first day of the current term; the Start Time field defaults to 8:00am and the End Time field defaults to 6:00pm.

To view other weeks or other times, change the display using the "Show Week of", "Start Time", and "End Time" fields and click the "Refresh Calendar" button.

You may also use the Display Options box at the bottom of the screen to restrict the fields displayed. Classes that have multiple meeting patterns will be accurately reflected based on the specific dates in the schedule of classes.

Click the "Return to Faculty Center" link at the bottom of the screen to return to the main Faculty Center page.

Screen shot of an instructor's weekly teaching schedule

Click the "Return to Faculty Center" link or the ‘my schedule’ link at the bottom of the page to return to the main Faculty Center page.

Class Roster

IMPORTANT!

You must be assigned as an instructor for each class in the Student Administration system for the class to appear on your schedule. If a class does not display on your schedule, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via myCSULB and will be available via BeachBoard the following day.

Screen shot of an instructor's teaching schedule in the Faculty Center tab

  1. Step 1 Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the class roster.

    Note: If there is no enrollment in the class, the class roster icon will not display.

    Screen shot of a Class Roster in the Faculty Center

    Only students who are enrolled in the class at the time of viewing will appear on the roster, including those with "W" grades.

  2. Step 2 The default Enrollment Status field is "Enrolled." This field displays all students who are officially enrolled in the class listed in alphabetical order.
    • Students who dropped after the second week of instruction in the fall or spring semester will appear on the "Enrolled" roster with (Withdrawn) next to their name, since they receive a grade of "W". The "W" will show on the student's transcript. Note: "WE" will also appear on the roster.
    • Students who have been approved to audit the class will appear on the "Enrolled" roster with (Audit) next to their name.
    • IMPORTANT! Students must be officially enrolled in the course by the Add Deadline. This roster displays actual, up to the second information. A student who is not listed on the Enrolled roster is NOT officially registered. Students who are not officially registered as of the Census date of the term may not continue to participate in the class.
    • Use the Enrollment Status pull down menu to change the type of roster displayed. Options are: Enrolled, Dropped, Waiting and All.
    • Up to the week before the start of classes, Waiting displays students who are currently waitlisted for the class. The Waiting roster is listed in waitlist order. Waitlists are purged prior to the beginning of instruction. Once the waitlist is purged, the information is no longer available for viewing.
    • Dropped displays students who dropped after the start of classes but before a "W" is posted. For Fall and Spring, this is during the first two weeks of classes. Students who dropped the course prior to the start of classes will no longer appear on any roster and the course will not appear on their University transcript.
    • The Student ID field displays the student's Campus ID number.
    • The Units field displays the number of units each student will earn upon successful completion of the course. For most courses, this will simply be the unit value of the course. For Variable unit courses, the student must identify the number of units they are attempting at the time of enrollment. Errors in the student's units taken must be corrected by the Add deadline for the semester.
    • The Program-Plan-Subplan field displays the student's primary Academic Major, as well as the type of degree or certificate the student is pursuing. The student may also be pursuing a second major, minor, certificate, or credential, but these additional programs do not display on the roster.
    • The Academic Level field displays the student's projected academic level at the start of the term, which will be the student's actual academic level, provided that the student passed all courses in progress in previous terms. The system uses this field for requisite checking at the time the student registers for the course.

Click the " Faculty Center" tab at the top of the page return to the main Faculty Center page.

Instructor Drop Roster

  1. Screen shot of an instructor's teaching schedule in the Faculty Center tab

    Step 1 Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the class roster.

    Note: If there is no enrollment in the class, the class roster icon will not display.

    Screen shot of Class Roster on the Faculty Center

    Step 2 The default Enrollment Status field for the class roster is "Enrolled." This field displays all students who are officially enrolled in the class and are listed in alphabetical order.

    Screen shot of Enrolled Students section on the Class Roster , with hand pointing to the Drop Students button

    Step 3 Select the students you wish to drop by checking the box to the left of the student’s ID number and then click on the “Drop Students” button at the bottom of the page.

    Screen shot of the Drop Confirmation page

    Step 4 A confirmation page will appear with a list of student(s) you selected to drop.

    Step 5 Click on the “Return” button at the bottom of the page to return to your class roster. The students that were successfully dropped will now appear on your list of “Dropped” students. You may need to refresh the page in order for the “Dropped” option to appear in the Enrollment Status drop down menu.

    Note: Self-Support classes, lab classes and activity classes do not have the instructor drop option.

Notifying Students

  1. Screen shot of an instructor's Teaching Schedule on Faculty Center

    Step 1 Select the class roster you would like to view by clicking on the class roster icon to the left of the class. The system will display the class roster.

    Screen shot of the Class Roster on the Faculty Center

    Step 2 The default Enrollment Status field for the class roster is "Enrolled." This field displays all students who are officially enrolled in the class and are listed in alphabetical order.

    Use the Enrollment Status drop down menu to change the type of roster displayed. Options are: Enrolled, Dropped, Waiting and All.

    Step 3 If you wish to send notification (email) to students, you can use one of the following options:

    Option 1 - If you wish to send notification to selected students, check the box to the left of the student's ID number and click on the "Notify Selected Students" button below the roster and proceed to step 4.

    Option 2 - If you wish to send notification (email) to all students listed, click on the "Notify Listed Students" and proceed to step 4.

    Option 3 - If you wish to send notification (email) to one student, click on the link with the student's name under the "Email" column. This will open a new memo in your default email account on your computer, which may be your personal email account.

    Screen shot of the Send Notification page

    Step 4 The From: and To: fields will default to your preferred email address. The selected students' preferred email(s) are listed in BCC: field in order to protect the students from viewing other students' email addresses.

    You may change the text in the Subject field.

    Enter the message you wish to send to the students in the Message Text field.

    Once complete, click on the "Send Notification" button.

    Screen shot of the Send Notification confirmation page.

    Click the "Return to Faculty Center" link or the ‘my schedule’ link at the bottom of the page to return to the main Faculty Center page.

Viewing Class Permissions

Faculty may view a list of students who have been assigned a permit to enroll in their class.

Screen shot of an instructor's teaching schedule in the Faculty Center tab

Click on the class permissions icon on the left to see the class permissions page for the class listed.

If there aren't any permissions assigned for the class, the class permissions icon will not display.

Screen shot of Class Permissions Numbers page

Faculty may also view the class permissions page by clicking on the "Class Permissions" link located above the class roster on the right hand side.

Screen shot of the Class Roster page, with an arrow pointing to the

Load Class Roster into Excel

Faculty may wish to load their class rosters into Excel for use in managing the course, e.g. recording attendance, test grades, etc. You can create an Excel roster by following these simple steps:

  1. Click on the "Download to MS Excel" View as Microsoft Excel icon at the top of the roster, (you may need to hold down the 'Control' key when you click on the icon or disable pop-up blockers in your browser). A window for Excel will appear to download the roster.
  2. Click on the Open button.

    Screen shot of File Download dialog box

  3. Microsoft Excel will display your roster.
  4. Screen shot of Class Roster in MS Excel

  5. You may need to resize the columns to the desired width.
  6. You may save the file to your computer by clicking on "Save" and indicating the folder to save it to.

    TIP! Remember to refer to the on-line roster for the current official information!

Grade Roster

Since myCSULB only requires an Internet connection and browser, instructors may record and submit grades from campus, home, or any other convenient location that has an Internet connection.

You are only authorized to grade classes to which you've been assigned as a primary instructor. If a class you are responsible for grading does not display on your list, contact the department regarding your assignment. Once the information is changed in the Student Administration system, it is immediately available to you via myCSULB.

    Screen shot of an instructor's teaching schedule in the Faculty Center tab

    Note: The term displayed might not be the term you are attempting to grade. You may need to change the term.

  1. Step 1 Select the grade roster you would like to view by clicking on the grade roster link icon  to the left of the class. The system will display the grade roster.

    NOTE: Grade rosters are normally generated shortly after the last day of instruction for the term. There is no need for concern if you do not see the icon for the class prior to this date.
    If you do not see the Class Roster icon, the class does not have students enrolled.

    Only students who are enrolled in the class at this time will appear on the roster, including those with "W" or “WE” grades.

  2. Step 2a Select a grade in the Roster Grade field located to the right of the student's name. Some courses have been designated, through the curriculum process, as CR/NC only or traditional grading only.

    If the student has elected the CR/NC option for a graded course, you will be given the option to select either CR or NC or a letter grade, which the system will convert to the appropriate CR or NC grade.

    After selecting a grade, press the Tab key to move to the next student on the list or use the mouse to click in the roster grade field for the student you wish to grade. Continue to move through the roster until all grades are entered. (If grading a large class, we suggest that you SAVE after every 10 entries).

    Note. If a WU is assigned to a student, a last date of attendance must be entered. Upon saving the grade roster a date field will appear to the right of the grade input, defaulting to the 60% date in the term.

    You should change the default date to accurately reflect the last day the student attended your class.  Please be sure to save the grade roster BEFORE you change the Approval Status to 'APPROVED'.

  3. Step 2b You have the option to assign a specific grade to multiple students in 3 easy steps:
    1. Check the box to the left of the student IDs
    2. Select a grade from the pull down menu at the bottom of the page
    3. Click the 'add this grade to selected students' button.

    Screen shot of the Grade Roster

    You should change the default date to accurately reflect the last day the student attended you class.  Please be sure to save the grade roster BEFORE you change the Approval Status to 'APPROVED'.

    USEFUL TIPS!

    • Save early and save often, especially if you have a large class to grade.
    • You may enter grades for some students, click the "Save" button at the bottom of the roster, and return later to grade the remaining students.
    • Click the Display Unassigned Roster Grade Only check box to list only students that have not been assigned a grade.  This may make it easier to navigate through the page.
  4. Step 3 Once you have entered and validated all grades, you must save them by clicking on the "Save" button at the bottom of the page. A window will appear reminding you to change the Approval Status once all grades have been entered and saved.

    Screen shot of Warning message to change the approval status of the grade roster.

  5. Step 4 Select 'Approved' from the Approval Status field and click the "Save" button again. A new window will appear informing you that the grades have been successfully submitted to Enrollment Services.

    Screen shot of confirmation message for grading a class.

    The 'Approved' status signifies that grades are ready for official submission to the University. Enrollment Services will post grades daily for rosters in 'Approved' status. Once grades are posted, you may continue to view your grade roster(s) but cannot make changes.

    IMPORTANT!
    • All grades must be entered and rosters must be in ‘Approved’ status by the deadline to submit grades.
    • After the grading deadline, any grade roster left in ‘Not Reviewed’ status, but fully graded (a grade has been entered for each student) will be administratively posted in order to meet the university deadline.
    • Incomplete contracts, for each ‘I’ assigned, must be submitted to Enrollment Services within one week of the grading deadline.
  6. Click the “Faculty Center” tab the top of the page return to the main Faculty Center page.