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Managing Grade Categories and Items

 

Edit a Grade Book Category or Item

After you create a grade book category or item you can edit how and when it is displayed, and apply release conditions to it.

  1. From the Manage Grades area, click on the name of the category or item to edit that respective category or item.
    Edit Grade Book Categories or Items
  2. As you make your changes, be sure to click Save and Close, Save and New, or Save.
    save changes buttons

Editing Multiple Grade Book Categories and Items

  1. From the Manage Grades area, select the check boxes beside the categories and items you want to edit.
  2. Click the Bulk edit icon Bulk Edit at the top or bottom of the list.

    Bulk Edit Options
  3. This will bring up a table allowing you to make quick edits for elements such as the item’s name, point value, weight, and grade scheme.
    • Note: You can only edit the Name, Short Name, Max. Points, Weight, Bonus, Can Exceed, Grade Scheme, and Category fields using the multiple edit option.
  4. Click Save after making your edits.

    edit items details and save

 

Hiding/Showing Items in the Grade Book

You can change which grade items appear in your view of the Enter Grades area by showing/hiding columns.

  1. Click Enter Grades along the top menu.
  2. Click the More Actions, and then select Hide/Show Columns.

    Hide or Show Item link
  3. Select the grade items you want to appear in your grade book and de-select items you want to hide.
  4. Click Save.

    hide show column checklist and save

Set Display Options for a Category or Item

  1. While editing a grade item, click the Properties tab.
  2. Towards the bottom of the page, click Show/Hide Display Settings.
  3. If you want to show the class average for the category or item in users’ view of the grade book, select Display class average to users.
  4. If you want to display a graph showing how grades were distributed between different percentiles in users’ view of the grade book, select Display grade distribution to users.
  5. If you want to display different options for an item than what is specified on the Grades Settings pages for the students, select Override display options for this item. Selecting this option will enable the following:
    • Points grade: Displays the users’ grade in points next to the total points available (e.g., 6/10).
    • Weighted grade: Displays the users’ grade as the weight achieved towards the final grade (e.g., 3/5 [for a user who scored 60% on a grade item worth 50% of a category worth 10% of the final grade]).
    • Grade scheme symbol: Displays the symbol for the grade scheme level achieved by the user, if applicable (e.g., "A” or "Very Good”).
    • Grade scheme color: Displays the color associated with the grade scheme level achieved by the user, if applicable (e.g., Grade scheme color).
  6. If you want to display different options for an item than what is specified on the Grades Settings pages your view, under Managing View, select Override display options for this item. Click the check boxes beside the following options to select or unselect them:
    • Points grade: Displays the users’ grade in points next to the total points available (e.g., 6/10).
    • Weighted grade: Displays the users’ grade as the weight achieved towards the final grade (e.g., 3/5 [for a user who scored 60% on a grade item worth 50% of a category worth 10% of the final grade]).
    • Grade scheme symbol: Displays the symbol for the grade scheme level achieved by the user, if applicable (e.g., "A” or "Very Good”).
    • Grade scheme color: Displays the color associated with the grade scheme level achieved by the user, if applicable (e.g., Grade scheme color).
  7. Click Save and Close, Save and New, or Save.
    Display Options Screenshot

Set Availability for a Category or Item

  1. While editing a grade item, click the Restrictions tab.
    restrictions tab
  2. For Visibility, select one of the following:
    • Category/Grade Item is always visible: Users can always see the category or item.
    • Hide this category/grade item: Users can never see the category or item
    • Category/grade item is visible for a specific date range: Users can see the category or item during a restricted date range
      • Selecting this option will enable Has Start Date and Has End Date options to specify when the category or item should be visible. It will also enable the Display in Calendar options which automatically puts the category or item into the category widget to help keep users aware of upcoming due dates.
  3. Click Save and Close, Save and New, or Save.
    restrictions tab settings

Set Release Conditions for a Category or Item

You can set release conditions to display categories or items to users after a certain condition has been met. For example, you could require that users complete the last assignment in the category ‘Unit 1’ before the category ‘Unit 2’ appears in their grade book. To create a release condition:

  1. Click the Restrictions tab.

    restrictions tab
  2. Click Show/Hide Release conditions.
  3. You can either attach an existing release condition that you already created and associated with a tool (e.g., Grades, Content, Classlist) or create and attach a new release condition. add release conditions
  4. When creating a new release condition, a pop-up menu will appear where you can set a condition type. This item or category that you are creating the release condition for will be released (available to students) when the condition type is fulfilled. For example, if your condition type is ‘Visited content topic,’ you will have the option to select a topic created within your course. Once you’ve selected the topic, this grade item or category will not be displayed to a user until he or she visits the chosen topic.
  5. Click Create after setting the condition type and condition details.
     Create New release conditions
  6. Click Save and Close, Save and New, or Save.
    Save Changes buttons

Reordering Categories and Grade Items

  1. From the Manage Grades area, click More Actions and then select Reorder.

    Reorder Categories and Items link
  2. Select a new position for a category or grade item using the Sort Order drop-down list beside its name. The positions of other categories and grade items adjust accordingly.
  3. Click Save.

    Reorder grade items list

Deleting Categories and Grade Items

  1. From the Manage Grades area, click More Actions and then select Delete Icon Delete.

    Deleting grade item link
  2. Select the check box beside the category or grade item you want to delete.
  3. Click Delete.

    Deleting items check list
  • Note: Selecting a category does not select the grade items that reside in it. If you delete a category, the grade items associated with it become independent grade items.
  • Note: You cannot delete grade items that are associated with another course object, such as a quiz, discussion topic, or Dropbox folder. To delete the item you must first remove the association. Click the Information icon next to a grade item with an association to view details about where the item is used.