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Entering Grades

If you're unable to find the 'Grades' link in your BeachBoard 2018 course:

Find the 'More' link in the navigation bar for your course. 'Grades' may be in this list, but alternatively you'll be able to find the option under 'Edit Course'.

Highlighting the More button

Within the Grades tool, select the Enter Grades tab. The Enter Grades area is where you enter, import, and export grades for your users. In this area, you will see your grade book organized by user. You can also switch between the standard and spreadsheet views of the grade book.

Standard view displays all of your users’ respective grades while the spreadsheet view allows you to input grades for each user. You can also customize which grade items or categories display in your grade book. For more information about customizing your grade book view, see Changing Grades Settings.

Grades Tab

The below information documents various aspects of enter grades:

Enter Grades using the Spreadsheet View of the User List

  1. In the Enter Grades section, select Switch to Spreadsheet View.
    switch to spreadsheet view
  2. Enter grades in the input field boxes for each student in the desired columns.
    • If you have more than 20 students in your course, change the number per page to show more than 20 students on the page. Please note that if you have a large number of grade columns, BeachBoard will limit the number of students you see per page to reduce load time.
  3. Click Save.
    Spreadsheet view with save button

Enter Grades by User

  1. From the Enter Grades page, click on the name of a user.
    • Tip: Use the Search, View By, or Next Page options to locate a user.
      Enter grades by user
  2. There is also an option to flag users (for personal reference) or view their class progress. These options can be found in the standard or spreadsheet views as well as the user’s page that can be accessed via Step 1.
    Flag user and View user progress buttonsFlag User or Track User Progress (Spreadsheet view)
  3. On the user’s page, each grade item will have an open field for you to input scores.
  4. Click the Show/Hide Comments under any item to bring up two comment fields. Anything entered into the Feedback field will be available for the user to view. Anything entered into the Private Comments field will only be displayed to users with grading permissions.
    Show or Hide Comments
  5. If you enabled Final Adjusted Grades, you can enter the adjusted score and check Release Final Adjusted Grade to publish the grade for that user.
    • You can also click the calculator icon to automatically calculate a score based on the grade items of your choice. After clicking the icon, check whichever items you would like to include in the calculation and click Calculate.
      Final Adjusted Grade options
  6. You can also navigate between users using the two navigation arrows above User Details.
    User details button
  7. Click Save and Close or Save
    Save changes buttons

Enter Grades by Category

  1. From the Enter Grades page, click the arrow next to the category name, and then select Grade All. This will bring up a page showing all of the grade items within that particular category.
    Grade by category
  2. Enter grades in the grade fields.
  3. Click the arrow next to the Grade Category: (Item Name) at the top of the page and select Clear All to remove all scores from all users for this category.
  4. Alternatively, you can select any number of users by clicking the boxes next to their names.
  5. Click Clear to remove all scores from the selected users in this category.
  6. Click Email to send emails to selected users.
  7. Click Show/Hide Category Details to review important notes regarding the category.
  8. You can adjust the category view to users by group. Click Apply after choosing a new view.
  9. Use the search bar to look for specific users for larger classes. Click Show Search Options to access more detailed search criteria.
  10. Click the comments icon in the Action column if you want to add comments on a specific grade item for a student.
  11. You can also flag users for future reference.
  12. You can the drop-down menu in the lower right to adjust how many users are displayed on the page at once.
  13. Click Save and Close or Save.
    Grade by Category details

Enter Grades by Grade Item

  1. From the Enter Grades page, click the arrow next to the desired grade item and then click Grade All.
    Enter grades by grade item
  2. Enter grades in the grade fields.
  3. Click the arrow next to the Grade Item: (Item Name) at the top of the page and click Grade All to give a single score to each user for this grade item.
    • You can also select Clear All to remove all scores from all users for this grade item.
  4. Alternatively, you can select any number of users by clicking the boxes next to their names.
  5. Click Grade to give all selected users for this grade item a designated score.
  6. Click Clear to remove all scores from the selected users for this grade item.
  7. Click Email to send emails to selected users.
  8. Click Show/Hide details and overall feedback to review important details regarding the grade item. You can also leave general feedback regarding this grade item that will be visible to all users.
  9. You can adjust the grade item view to users by group. Click Apply after choosing a new view.
  10. Use the search bar to look for specific users for larger classes. Click Show Search Options to access more detailed search criteria.
  11. Click the comments icon in the Action column if you want to add comments on a specific grade item for a student.
  12. You can also flag users for future reference.
  13. You can the drop-down menu in the lower right to adjust how many users are displayed on the page at once.
  14. Click Save and Close or Save.
    Grade by Grade Item details

Enter Grades for Items Associated with a Rubric

  1. From the Enter Grades page, click the arrow next to the desired grade item name and then click Grade All.
    Enter grade for items with a rubric
  2. In the Assessment column, click the Grade Rubric icon next to the desired student.
    Rubric button on a grade item
  3. In the Rubric window, select the level(s) the student achieved. The Rubric will give you a total.
  4. You can also leave feedback under each criterion by clicking Feedback under the criterion or overall score. 4
  5. Click Save and Record or Save. The score will be reflected in the grade book. 
    Grading rubric example
  6. Repeat steps 2 to 4 for each student. Click Save in the Grade Item page when you’re done.
    Save rubric grades

Enter Grades for Items Associated with Quizzes, Dropbox folders or Discussions

You can associate quizzes, dropbox folders, and discussion forums/topics with grade items by looking for these options in their respective tools.

Drop down menu for other grading options

Grades can also be directly inputted from the Quizzes, Dropbox, and Discussions tools.

Note: You can enter or update a grade from either the Grades tool or the tool the item is associated with. However, changes made in the Grades tool are not updated in the associated tool.