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Classlists in BeachBoard

About Classlist

Click the Classlist link on your course navigation bar.

Classlist Icon

You can use the Classlist to see who’s enrolled in your course, check who’s online and send emails. Users who are currently logged into your BeachBoard appear with a green dot beside their names.

The Classlist tool is also a central area for managing information about users. From the Classlist tool you can:

  • View user profiles, personal homepages, ePortfolios, blogs, shared locker files and progress
  • Print a classlist
  • Check enrollment reports
  • Change enrollment information, including enrolling and removing users, changing roles

Classlist Help Topics

Viewing User Information

To view information about your users, click on the arrow icon located to the right of each user’s name.

view user information

Action Description

Print

Prints a list of selected users in the course.
Email Email selected users.
Enrollment Change selected users' role or to unenroll them from the course.
View Progress View the User Progress page for a quick overview of a user’s progress on assignments, quizzes, and other course content.
View group enrollments View which groups a user is enrolled in.
View Blog View the selected user’s blog. You can only view items the user has made public.

Viewing Classlist Reports

The Enrollment Statistics area provides a summary of course enrollments and withdrawals.

Access the Enrollment Statistics Area

Click on Enrollment Statistics on the top tool menu.

enrollment statistics

To view the grades and attendance of students who withdrew from the course, click the drop-down list next to a user’s name and select View Grades or View Attendance under the Withdrawals section.

Withdrawal information

Adding Course Participants to Classlist

Use the Add Participants area to add a new user to your course. We highly recommend that you do not add students to your course, only Teaching Assistants or Instructors. For a student to be added to your BeachBoard course, they must be officially enrolled through the university.

Enrolling an Existing User

  1. Select Add Participants on the top tool menu of the Classlist page, then click Add existing users.
    add participants
  2. Search for the user to add by first name, last name, email or Campus ID number.

    Search Users Function

  3. Select the check box beside the users you want to enroll.
  4. Select a Role from the drop down Select a Role menu. See the Classlist Roles help file for information about each role.
  5. Click Enroll Selected Users.

    enroll selected users

Remove Course Participants from Classlist

You can remove a participant from the Classlist. However, if you remove a student who is officially enrolled in your course through MyCSULB, the student will be re-enrolled in the course the next day. Therefore, the student must officially unenroll through MyCSULB.  

Organizations: If students need to be unenrolled from the auto-enrolled organizations and the student has not changed their major/minor, please contact the helpdesk at 562.985.4959 or email helpdesk@csulb.edu.

  1. Check the box next to the name of the user to unenroll.
  2. Click on Unenroll.

    unenroll user

View User Progress

  1. Navigate to the Classlist within your course on BeachBoard.

    classlist navbar link

  2. Click on the arrow icon next to the name of the student for which you’d like to view progress.
  3. Click on View Progress.

    view progress

  4. Click on the topics to the left to view the user’s course activity using various tools.

    view progress areas

Compose Email

The Email tool allows you to send email from within BeachBoard. Emails sent through BeachBoard will be sent to a user's preferred external email address, as specified in MyCSULB. All emails sent from BeachBoard will be sent by beachboard-notify@csulb.edu.

Important Notes:

  • BeachBoard does NOT have a “sent mail” folder, so we recommend you also send yourself a copy!
  • If you attempt to send an email message to a large number of recipients from within BeachBoard, the message may not be sent to all of the recipients. There is a limit of 4100 characters for the string of email addresses (strung together with a semicolon separator) in each of the “To:”, “Cc:”, and “Bcc:” fields in the email composer interface. This typically imposes a limit of 100 to 200 recipients per message sent, depending upon the lengths of the email addresses.
    • Workaround: Send the email message to only one page of students at a time by checking “Select all rows” and then selecting the “E-mail selected users” icon.
    • The Email tool allows you to send email from within BeachBoard. Emails sent through BeachBoard will be sent to a user's preferred external email address, as set in MyCSULB. To avoid any issues receiving and sending emails via BeachBoard, set your preferred email in MyCSULB as your CSULB issued email address. All emails sent from BeachBoard will be sent by beachboard-notify@csulb.edu.

Emailing Users Using the Classlist

To email all users in the course:

  1. Click on Email  Classlist.

    email classlist button

  2. Click on Send Email at the bottom of the screen.

    send email button

  3. All email addresses enrolled in the course will automatically be listed in the Bcc: field, so there is no need to enter any addresses into the To: field.
  4. Attach a file of up to 5 MB in size if desired.
  5. Compose your message and click Send when finished.
    Compose Email

To email only selected users:

  1. Check boxes next to the names of users you’d like to send email to.
  2. Click on Email at the bottom of the screen.

    email selected users

  3. All email addresses enrolled in the course will automatically be listed in the Bcc: field, so there is no need to enter any addresses into the To: field.
  4. Attach a file of up to 5 MB in size if desired.
  5. Compose your message and click Send when finished.

To email only a single user:

  1. Click on the arrow icon next to a user’s name.
  2. From the drop-down list that appears, click Send Email.

    email single user

  3. All email addresses enrolled in the course will automatically be listed in the Bcc: field, so there is no need to enter any addresses into the To: field.
  4. Attach a file of up to 5 MB in size if desired.
  5. Compose your message and click Send when finished.

Classlist Roles

Instructor

The instructor role has full control, viewing and editing permissions of the entire course.

Teaching Assistant

The Teaching Assistant role has all the same viewing and editing permissions as an instructor, except they cannot:

  • View CSULB student ID numbers (Org Defined ID)
  • Enroll/Un-enroll participants in the Classlist
  • Edit the course navigation
  • Import Grades using a CSV file (but otherwise has full access to grades)

Student Assistant

The Student Assistant role has all the same viewing and editing permissions as a teaching assistant, except in addition to the teaching assistant restrictions this role also cannot:

  • View Dropbox Submissions
  • View Quiz Attempts
  • View, edit, create, or modify Grades (has absolutely no access to Grades)

Student

The student role does not have any editing permissions, they can only view. The student role can do the following:

  • View News
  • View/download Content
  • Submit to the Dropbox
  • Take Quizzes
  • Participate in the Discussion
  • View tools on the course navigation bar